Invoicing Administrator

4 weeks ago

Fort St John, Canada CDN Controls Ltd Full time

**Overview**:
CDN Controls Ltd. is a fully integrated provider of instrumentation, electrical, automation, communication, combustion and emissions, and meter proving services throughout Western Canada. We are a globally recognized business celebrated for our tenacious full-service approach and relentless pursuit of industry dominance and excellence. At CDN Controls, we understand that our employees are the biggest asset in our success, and we take great pride in selecting employees who are team oriented, driven, and eager to succeed.

Our fast-growing company is currently looking to hire an Invoicing Administrator to join our team. This role is responsible for invoicing our jobs and service calls from inception through execution to closeout. This position will be located in Fort St. John.

**As our Invoicing Administrator, you will be responsible to**:

- Prepare, verify, and process all progress and final invoices.
- Recognize discrepancies and resolve discrepancies prior to submitting to client for approval.
- Gather vendor backup for material when necessary.
- Verify coding and obtain signatures for approval and follow up, as necessary.
- Maintain a filing system for each client and upload invoice and supporting documents through Doc Link.
- Submit revision requests to the appropriate department for changes or removals as required.
- Assist the Controller and/or CFO in the collection of past due invoices for assigned customers as required.
- Assist, update, and manage all customer files in SharePoint.
- Communicate updates to clients on tickets, material and submit reports for individual projects when necessary.
- Communicate with AP and Orders regarding outstanding purchase orders and when they can be closed.
- Completing portal entries and Doc Link uploads.
- Balance jobs and run reports for final job closeouts.

**Qualifications Required**:

- 2 years of experience in a related field is required. A post-secondary certificate or diploma with a focus in office administration, bookkeeping or accounting would be beneficial.
- Knowledge of GP Dynamics (Great Plains) or similar systems is preferred.
- Knowledge of bookkeeping and accounts receivables/payables best practices is preferred.
- Knowledge of Microsoft Office Programs - Outlook, Word, PowerPoint, Teams.
- Proficiency in Excel, with the ability to create spreadsheets and manipulate formulas.
- The ability to take initiative in fast paced environment and demonstrate flexibility when working on short-and-long-term projects.
- Strong attention to detail with the ability to maintain a high level of accuracy.
- Demonstrated organizational skills with the ability to handle a variety of time sensitive tasks at once.
- Creative problem-solving and ethical decision-making skills.
- Strong communication and interpersonal skills with the ability to work independently and collaborate as part of team.
- Ability to build strong working relationships with internal and external clients.

**Why CDN Controls?**

Our goal is to ensure CDN Controls is the best place for you to work. That means we are committed to appreciating, developing, and empowering our employees

Some of the benefits you can expect at CDN are:

- Belonging to a strong team; we challenge each other day in and day out.
- On the job training to set you up for success
- Mentorship from talented industry leading professionals, driven to grow.
- Competitive pay, benefits, and RRSP program
- Vacation and flex days
- Flexible work arrangements
- Opportunities to advance in your profession or trade.
- Win as a team
- Are committed to excellence
- Take care of everything (one stop shop)
- Act with honesty, loyalty, and respect
- Hire talented people, driven to grow

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