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Office Administrator

4 months ago

Fort St John, Canada MasTec Canada Inc Full time

**Join MasTec Canada**

We are a team that is motivated, ambitious and inclusive. We are united by a commitment to safety and united by a passion for solutions and innovation.

MasTec Canada offers career opportunities for individuals looking to take part in Canada’s industrial construction sector. Guided by our Core Values of team, respect, excellence, integrity, duty and protect, we construct and maintain projects safely, reliably and with care and respect for the environment in which we operate.

**Why Join Us?**
- Our Core Values are front and centre and operationalized across the business
- Individual contribution is rewarded and teamwork is encouraged
- A commitment to a diverse and inclusive work environment where our employees can freely bring diverse perspectives and varied work experiences to work
- Individual development is provided (e.g., hands-on training and cross-functional project opportunities)

**What we are offering**:
***:
**Employer**:_MasTec Canada Inc. ("MasTec Canada" or the "Company")_

**ESSENTIAL JOB FUNCTIONS**:
**Primary Duties**:

- Accurate document filing, management of time keeping records
- Maintain meeting minutes as required
- Maintain jobsite roster and ensure accurate record keeping for OH&S purposes
- Assist field-level hiring manager with new hire onboarding / employee transfers / offboarding process
- Work with management to organize office functions such as safety luncheons, trainings, etc.
- Assist with special projects, such as organizing and setting up project job books
- Greet visitors and direct them to the appropriate person
- Answer incoming phone calls in a prompt, polite, professional manner
- Assist office staff with data entry and scanning / filing
- Assist Safety and Quality team with collection of related project documentation
- Collaborate with other division offices to standardize and align process and procedures such as timecard collection, materials tracking, etc.
- Provide vacation/time off coverage for other division offices
- May require some travel to Field Sites or Division Location Offices

**Secondary Duties**:

- Assist with the development and documentation of field level and Oil & Gas Services project management process including administration, cost tracking, time tickets, progress reporting
- Assist with development and ongoing maintenance of Oil & Gas Services SharePoint site
- Provide support to field offices and operations with implementation of new process & procedures
- Provide support to field offices and operations with IT requests including but not limited to computer requests, and being first point of contact should IT support be required
- Assist with the development and ongoing maintenance of the documentation of Indigenous employees and Indigenous contractor performance

**EDUCATION AND WORK EXPERIENCE REQUIREMENTS**:

- Related experience and/or training or equivalent combination of education and experience in office administration
- Fluent with Microsoft suite including Office 365 and Sharepoint

**KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED**:

- Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Kihew Mastec Joint Venture’s Core Values
- Read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
- Be able to work within precise standards of accuracy and follow set procedures and standards
- In depth knowledge of offerings (solutions, products, and services)
- Excellent collaboration and written/verbal communication skills
- Be able to work with sensitivity towards Indigenous people and conscientiously within First Nations’ traditional territory (sensitivity and/or indigenous relations training will be considered an asset)

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

Work Location: In person