Executive Assistant

6 months ago


Thunder Bay, Canada Dougall Media Full time

Dougall Media, Thunder Bay's only locally owned broadcast/multimedia company, has an exciting opening as an Executive Assistant in our Administration team.

We are looking for an Executive Assistant who will be in charge of keeping our Directors team and the company President, well organized and supported. Training will be provided, however, it is expected that you will have experience in this type of role. A great sense of humour, and a no-nonsense approach are assets that you can provide. Someone who has volunteered their time, and values community service will be a great fit with our company culture and family-oriented organization. A great attribute would be understanding various social media platforms as well.

The job description will be to assist the President and Senior Executives as required, and have a little fun while doing so. We offer unique company perks including barbeques, staff development, free event tickets, and an exciting work environment. If you are bored in your current executive role, and want to enjoy your working days, please tell us why we should hire you.

Primary duties of the position:

- Calendar management and scheduling for the Directors’ Team
- Answer calls for the Executive Team
- Filing support (eg: related to the OES system)
- Conducting Research as requested
- Taking Meeting Minutes as requested
- Preparing reports
- Coordinating meetings
- Understand and use ADP Workforce in a supportive role; Provide support and assistance with ADP Workforce
- Work with SVP Corporate Development on mapping and documenting PPWs and Manuals
- Coordinate the “Around Town” schedule
- Coordinate travel arrangements for the Executive Team (if required)
- Coordinate company-wide announcements with HR Coordinator
- Other duties as requested, especially those that support the Organizations Objectives.

Required Credentials and skills:

- Ability to make and deliver presentations
- Related college or university degree
- Familiar with software including Office Suite, ADP (or similar HR enterprise software)
- Can coordinate Social Media communications
- Discrete & Confidential
- Uphold policies and procedures within the companies
- Valid Ontario Drivers’ Licence

We thank you for your interest in working with Dougall Media, however, only those selected for an interview will be notified.


  • Executive Assistant

    6 months ago


    Thunder Bay, Canada ThawiKayhiGan LP (TKG GROUP) Full time

    **Reports To**:Senior Management **Summary** The Executive Assistant is responsible for a wide variety of administrative duties in support of the TKG Group staff members. Duties include but are not limited to reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external...

  • Executive Assistant

    3 months ago


    Thunder Bay, Canada Appraisal Group (Thunder Bay) Inc. Full time

    The full-time executive assistant will assist our expanding team with a variety of duties to include assisting with researching and preparing files, and general administrative duties as required. Schedule: - 8 hour shift - Day shift Work Location: In person


  • Thunder Bay, Canada Thunder Bay Hydraulics Full time

    **Job Title: Executive Assistant to the CEO** **Location**: Thunder Bay, Ontario **Reports to**: CEO **Company**: Thunder Bay Hydraulics and Atlas Elite Auto Lifts **About Us**:With over 55 years of hydraulic manufacturing and remanufacturing experience, Thunder Bay Hydraulics (TBH) is Northwestern Ontario’s largest hydraulics and heavy-lifting solution...

  • Executive Assistant

    6 months ago


    Thunder Bay, Canada Oshki-Pimache-O-Win: The Wenjack Education Institute Full time

    **OSHKI-PIMACHE-O-WIN: THE WENJACK EDUCATION INSTITUTE** **Position Title: Executive Assistant** **Hours of work Monday to Friday (35 hours per week)** **Location: Centennial Square** **Reports to: Vice President** **Appointment: Full Time** **Salary: $45,000** **WHO WE ARE**: OSHKI-WENJACK’s mission is to achieve excellence as a leader in the innovative...


  • Thunder Bay, Canada Brain Injury Services of Northern Ontario Full time

    ''' **Duties**: - Provide high-level administrative support to the CEO, Senior Directors & Board of Directors - Manage and maintain the CEO's calendar, including scheduling appointments, meetings, and travel arrangements - Prepare and edit correspondence, communications, presentations, and other documents - Conduct research and compile data for various...


  • Thunder Bay, Canada Northern Ontario School of Medicine Full time

    The Executive Assistant works in a complex environment and provides confidential and high-level administrative support to the Associate Vice President, Finance and Administration (AVFPA) and as needed, to the Senior Management Group within Administration and Operational Support Portfolio (AMG-AP). The Executive Assistant provides high quality...

  • Executive Assistant Ft

    6 months ago


    Thunder Bay, Canada St Joseph's Care Group Full time

    **Bargaining Unit: NON-UNION** **Status: Full Time** **Department: Administration** **Site: St. Joseph's Hospital** **Shifts: Days (may include occasional weekend/evening work)** **Annual Salary: $52,665 - $65,837** Reporting to the Executive Coordinator, the Executive Assistant provides a senior level of confidential administrative and secretarial...

  • Executive Assistant Ft

    5 months ago


    Thunder Bay, Canada St Joseph's Care Group Full time

    **Bargaining Unit: NON-UNION** **Status: Full Time** **Department: Administration** **Site: St. Joseph's Hospital** **Shifts: Days (may include occasional weekend/evening work)** Annual Salary: $52,665 - $65,837 Reporting to the Executive Coordinator, the Executive Assistant provides a senior level of confidential administrative and secretarial support...


  • Thunder Bay, Canada Northern Ontario School of Medicine Full time

    The Executive Assistant works in a complex environment and provides confidential and high-level administrative support for the Office of the President and Vice Chancellor as required on the West Campus, the Clinical Relations and Physician Workforce Strategy Portfolios. The Executive Assistant provides high quality administrative, logístical, and strategic...

  • Executive Assistant

    5 months ago


    Thunder Bay, Canada Oshki-Pimache-O-Win: The Wenjack Education Institute Full time

    **WHO WE ARE**: Oshki - Wenjack’s mission is to achieve excellence as a leader in the innovative design and delivery of quality post-secondary and training programs which meet the wholistic educational needs of Nishnawbe Aski Nation and other learners in a safe, inclusive, supportive, and culturally enriched learning environment. **VISION...


  • Thunder Bay, Canada St Joseph's Care Group Full time

    **Bargaining Unit: NON-UNION** **Status: Full Time TEMPORARY** **Department: Administration** **Site: St. Joseph's Hospital** **Shifts: Days** **Annual Salary: $56,971 - $71,219** Reporting to the Executive Coordinator, the Executive Assistant is responsible for the provision of a senior level of confidential administrative and secretarial services to the...


  • Thunder Bay, Ontario, Canada Edo Japan Thunder Bay Full time

    About the RoleWe are seeking a highly motivated and experienced Executive Chef Assistant to join our team at Edo Japan Thunder Bay. As an integral part of our kitchen operations, you will be responsible for preparing and cooking complete meals or individual dishes and foods, as well as training staff in preparation, cooking, and handling of food.Key...


  • Thunder Bay, Canada Independent First Nations Alliance Full time

    Independent First Nations Alliance is dedicated to promoting health and wellness within our communities while upholding cultural values and practices. We are seeking a dynamic and organized Executive Assistant to support the efficient functioning of our Health Services Department. This role manages communication, documentation, and logístical aspects to...


  • Thunder Bay, Canada St Joseph's Care Group Full time

    **Bargaining Unit: NON-UNION** **Status: Full Time** **Department: Administration** **Site: St. Joseph's Hospital** **Shifts: Days** **Annual Salary: $56,971 - $71,219** Reporting to the Executive Coordinator, the Executive Assistant is responsible for the provision of a senior level of confidential administrative and secretarial services to the Vice...

  • Executive Assistant

    5 months ago


    Thunder Bay, Canada Brain Injury Services of Northern Ontario Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 3 years to less than 5 years **Work setting**: - General office **Tasks**: - Prepare agendas and make arrangements for committee, board and other meetings -...

  • Executive Assistant

    1 month ago


    Thunder Bay, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly skilled Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office, including managing office correspondence, scheduling meetings and appointments, and maintaining office calendars.Key Responsibilities:Manage office...

  • Executive Assistant

    1 month ago


    Thunder Bay, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Office Operations Coordinator to join our team at beBee Professionals in Thunder Bay. As an Office Operations Coordinator, you will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide...

  • Executive Chef

    1 month ago


    Thunder Bay, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking an Executive Chef to lead our kitchen team and prepare meals according to our menu. The ideal candidate will have experience in a professional kitchen and be able to ensure high standards for quality and presentation.Key Responsibilities:Prepare and cook meals following recipes and customer orders.Ensure food is served on time and meets...

  • Executive Coordinator

    5 months ago


    Thunder Bay, Canada Thunder Bay Regional Health Sciences Foundation Full time

    Purpose of the position: Scope The Executive Coordinator reports directly to the President & CEO. **Responsibilities**: The Executive Coordinator supports the President & CEO and seeks to manage the governing policies and procedures of the Foundation. The responsibilities of the Executive Coordinator include but are not limited to: - Supports the President...

  • Appraiser's Assistant

    3 months ago


    Thunder Bay, Canada Appraisal Group (Thunder Bay) Inc. Full time

    The full-time executive assistant will assist our expanding team with a variety of duties to include assisting with researching and preparing files, and general administrative duties as required. **Job Types**: Full-time, Part-time, Permanent Schedule: - Day shift Work Location: In person