Executive Assistant-ft Med/aca Affairs
3 days ago
**Ref# 24NON112**
**1 ‑ Full Time ‑ Executive Assistant**
**Chief Of Staff Office Medical & Academic Affairs**
Reporting to the Chief of Staff and the Vice President, Medical and Academic Affairs, with a matrix to the Senior
Executive Assistant & Office Manager, the Executive Assistant position is essential to the success of the two
portfolios. This position offers a dynamic work environment and suits someone who enjoys administrative work, has
excellent attention to detail, is a master of time management, is perceptive and can work in a collaborative team
environment.
This position is a great opportunity to share a passion for supporting our Hospital. The position requires a dynamic
individual who enjoys a variety of task based responsibilities, yet is able to thrive within a people focused, free
thinking environment. As a point of contact for staff, professional staff, directors, managers and other executives
across the North West region, this individual's energy, pride and professionalism sets the tone and further enhances
the employee and client experience, and ultimately patient experience. In a fast paced environment, where new
situations arise in the office daily requiring quick decisions and immediate action, the Executive Assistant will be
expected to stretch their administrative capabilities beyond the job description to tackle the unexpected. This
individual will have to be adaptable in their day in order to manage urgent and timely priorities, learn how to diffuse
difficult situations, and most importantly make people feel valued. They do this by having great listening skills and
practicing empathy.
The complexities of the portfolio requires the individual to continuously look for new ways to lend support, or make
improvements to benefit existing processes or tasks and support the success of the organization. They will be
expected to contribute their own ideas that will build and nurture a workplace where employees and teams can thrive.
Employment Requirements:
Qualifications:
- Diploma in Secretarial Arts/Office Administration or a Business discipline;
- Five years Executive Administrative experience or business experience is desirable;
- Proficient in minute taking.
- Ability to work flexible hours are required. May be required to travel off site.
Skills/Abilities:
- Excellent attention to detail, good oral and written communication skills and a strong sense of professionalism
- Is expected to think independently and problem solve where challenging situations can unexpectedly arise requiring
quick decisions and immediate action
- Proficiencies in a wide range of business software including such programs as Microsoft Word, Excel, PowerPoint,
Smartsheet, Visio, Virtuo, Webex and Outlook
- A positive team member and contributor of ideas and approaches toward building and nurturing a workplace where
employees and teams can thrive
- Has the ability to work in a fast paced environment, prioritize and meet deadlines, and work independently and with
members within the executive support team and portfolio
- Has interpersonal skills and the ability to interact with individuals from various and diverse backgrounds, both within
and outside of organization
- Is a self starter, has initiative required to act under mínimal supervision
Assets:
- Experience working in a healthcare environment
- Previous experience supporting the Medical Advisory Committee
Salary Range: $36.744 to 43.229
The Health Sciences Centre strives to ensure the safety and security of the patients, visitors, employees and assets
Criminal Records Check (CRC) where indicated, to ensure the absence of relevant criminal convictions; and proof of
full vaccination of all required doses of a COVID‑19 vaccine approved by Health Canada to Occupational Health &
Safety.
The Hospital is committed to delivering healthcare in a manner that is consistent with Patient and Family Centred
Care. Applicants are required to have a demonstrated knowledge, understanding and commitment to this care
philosophy.
imperative, therefore, all applicants will have to demonstrate a good attendance record to be considered for this
position.
Joining our team means that you will be an integral part of achieving our mission, vision and values.
**Our Mission**: We provide quality Care to Patients and Families, supported and advanced by research, innovation
and education that is responsive to the needs of the peoples of Northwestern Ontario.
**Our Vision**: Exceptional care for every patient, every time.
**Our Values**: Diversity, Compassion, Excellence, Innovation, Accountability
We are committed to fostering an inclusive, equitable, and accessible environment supporting diversity in our work
environment to provide quality care where all feel valued, respected, and supported. We are dedicated to building a
workforce reflective of the communities in which we live and serve and encourage Indigenous people, visible
are availabl
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