Executive Assistant

5 months ago

Thunder Bay, Canada Oshki-Pimache-O-Win: The Wenjack Education Institute Full time

**WHO WE ARE**:
Oshki
- Wenjack’s mission is to achieve excellence as a leader in the innovative design and delivery of quality post-secondary and training programs which meet the wholistic educational needs of Nishnawbe Aski Nation and other learners in a safe, inclusive, supportive, and culturally enriched learning environment.

**VISION STATEMENT**:
Oshki-Wenjack is the Institute of choice for Indigenous learners and provides wholistic, expert-designed, and accredited post-secondary and training programs. Oshki-Wenjack builds self-awareness in learners and empowers them to contribute to the community, economic and cultural growth of Nishnawbe Aski Nation and other communities.

***

**KEY RESPONSIBILITIES**
- Perform a wide variety of administrative tasks.
- Manage verbal and written communication with employees, key groups, and other external parties.
- Coordinate with IT to ensure smoothness of meetings and presentations.
- Efficiently handle multiple calendars and schedule day to day activities.
- Arrange, schedule, and organize staff and leadership meetings.
- Prepare and distribute meeting notifications.
- Collect agenda items and any required materials as well as updates or changes.
- Create required agendas.
- Record minutes of meetings and agenda items.
- Complete any special projects including creating PowerPoint presentations and or special reports.
- Coordinate travel details for the Leadership Team with other admin staff.
- Keep the President and Vice President advised of time sensitive and priority issues.
- Maintain paper and electronic filing systems.
- Coordinate and liaise with other Oshki-Wenjack staff as needed; play a key role in the coordination with staff efforts both within and outside the department.
- Assist Human Resources as required.
- Coordinate scheduling of interviews.
- Conduct phone screenings for interviews.
- Liaise with human resources.

**Other Duties**
- Take personal responsibility to increase sensitivity, awareness, and implementation of Oshki-Wenjack cultural teachings and organizational practices in both professional conduct and work-related deliverables.
- Access and utilize Elders and Knowledge holders for teachings and guidance as it relates to work deliverables.
- Be prepared to work in conjunction with the philosophy and mandate of the Institute.
- Adhere to the Policies and Procedures as set by the Institute.
- Always maintain professionalism.
- Adhere to the Code of Ethics and positive relationship building.
- Regular attendance and conduct at work as per the requirements of Oshki-Wenjack Policies and Procedures.
- Assist in policy development.
- Marketing initiatives

**COMPETENCIES REQUIRED**

**Specific Knowledge**:

- Knowledge of Indigenous culture, traditions, and Indigenous communities
- Exceptional writing skills to produce professional workplace correspondence.
- Word formatting
- Proficiency in Microsoft Office Tools such as PowerPoint, Word, and Excel
- OneDrive
- ESA Legislation
- Indeed
- Social media platforms

**Skills and Attributes**
- Takes initiative.
- Motivated and driven.
- Possess a professional and warm demeanor, with a track record of managing sensitive situations tactfully and diplomatically.
- Excellent oral and written communications skills to effectively interact with team members and any external parties.
- Ability to communicate complex concepts and solutions to problems with diverse audiences in both formal and informal professional contexts.
- Effective research skills.
- Self-starter with the ability to work independently and in a team environment.
- Strong time management and multi-tasking skills
- Proficient organizational skills, with the ability to manage multiple priorities and meet deadlines.
- Ability to solve problems.

**QUALIFICATIONS AND REQUIREMENTS**

**Required**
- Post-secondary Diploma, Office Administration, Human Resources with 3 years of experience.
- Equivalencies may be considered.
- Highly proficient with office productivity tools and an aptitude for learning new software and systems.
- Strong time management skills and an ability to organize and coordinate multiple concurrent projects.

**WORKING CONDITIONS**
- Routine and repetitive tasks.
- Fast paced.
- Tight deadlines.

**ADDITIONAL INFORMATION**

The Executive Assistant is based at the **Centennial Square location**; however, all employees may be required to work across other sites or at home from time to time.

**Health & Safety**

All employees are required to carry out their duties in a manner that does not adversely affect their own health and safety and that of others by reporting all potential hazards; and all incidents and injuries; as well as co-operating with any measures introduced in the workplace to improve health and safety.

**Job type**: Permanent Full-Time

In addition to competitive wages and a rewarding career where you can truly make a difference, we offer a comprehensive benefit package that meets the various needs of our d

  • Executive Assistant

    6 months ago

    Thunder Bay, Canada ThawiKayhiGan LP (TKG GROUP) Full time

    **Reports To**:Senior Management **Summary** The Executive Assistant is responsible for a wide variety of administrative duties in support of the TKG Group staff members. Duties include but are not limited to reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external...

  • Executive Assistant

    6 months ago

    Thunder Bay, Canada Dougall Media Full time

    Dougall Media, Thunder Bay's only locally owned broadcast/multimedia company, has an exciting opening as an Executive Assistant in our Administration team. We are looking for an Executive Assistant who will be in charge of keeping our Directors team and the company President, well organized and supported. Training will be provided, however, it is expected...

  • Executive Assistant

    3 months ago

    Thunder Bay, Canada Appraisal Group (Thunder Bay) Inc. Full time

    The full-time executive assistant will assist our expanding team with a variety of duties to include assisting with researching and preparing files, and general administrative duties as required. Schedule: - 8 hour shift - Day shift Work Location: In person

  • Executive Assistant to CEO

    4 weeks ago

    Thunder Bay, Canada Thunder Bay Hydraulics Full time

    **Job Title: Executive Assistant to the CEO** **Location**: Thunder Bay, Ontario **Reports to**: CEO **Company**: Thunder Bay Hydraulics and Atlas Elite Auto Lifts **About Us**:With over 55 years of hydraulic manufacturing and remanufacturing experience, Thunder Bay Hydraulics (TBH) is Northwestern Ontario’s largest hydraulics and heavy-lifting solution...

  • Executive Assistant

    6 months ago

    Thunder Bay, Canada Oshki-Pimache-O-Win: The Wenjack Education Institute Full time

    **OSHKI-PIMACHE-O-WIN: THE WENJACK EDUCATION INSTITUTE** **Position Title: Executive Assistant** **Hours of work Monday to Friday (35 hours per week)** **Location: Centennial Square** **Reports to: Vice President** **Appointment: Full Time** **Salary: $45,000** **WHO WE ARE**: OSHKI-WENJACK’s mission is to achieve excellence as a leader in the innovative...

  • Executive Assistant to CEO

    5 months ago

    Thunder Bay, Canada Brain Injury Services of Northern Ontario Full time

    ''' **Duties**: - Provide high-level administrative support to the CEO, Senior Directors & Board of Directors - Manage and maintain the CEO's calendar, including scheduling appointments, meetings, and travel arrangements - Prepare and edit correspondence, communications, presentations, and other documents - Conduct research and compile data for various...

  • Executive Assistant, Administration and Operational

    5 months ago

    Thunder Bay, Canada Northern Ontario School of Medicine Full time

    The Executive Assistant works in a complex environment and provides confidential and high-level administrative support to the Associate Vice President, Finance and Administration (AVFPA) and as needed, to the Senior Management Group within Administration and Operational Support Portfolio (AMG-AP). The Executive Assistant provides high quality...

  • Executive Assistant Ft

    6 months ago

    Thunder Bay, Canada St Joseph's Care Group Full time

    **Bargaining Unit: NON-UNION** **Status: Full Time** **Department: Administration** **Site: St. Joseph's Hospital** **Shifts: Days (may include occasional weekend/evening work)** **Annual Salary: $52,665 - $65,837** Reporting to the Executive Coordinator, the Executive Assistant provides a senior level of confidential administrative and secretarial...

  • Executive Assistant Ft

    5 months ago

    Thunder Bay, Canada St Joseph's Care Group Full time

    **Bargaining Unit: NON-UNION** **Status: Full Time** **Department: Administration** **Site: St. Joseph's Hospital** **Shifts: Days (may include occasional weekend/evening work)** Annual Salary: $52,665 - $65,837 Reporting to the Executive Coordinator, the Executive Assistant provides a senior level of confidential administrative and secretarial support...

  • Executive Assistant, Office of The President

    6 months ago

    Thunder Bay, Canada Northern Ontario School of Medicine Full time

    The Executive Assistant works in a complex environment and provides confidential and high-level administrative support for the Office of the President and Vice Chancellor as required on the West Campus, the Clinical Relations and Physician Workforce Strategy Portfolios. The Executive Assistant provides high quality administrative, logístical, and strategic...

  • Executive Chef Assistant

    2 weeks ago

    Thunder Bay, Ontario, Canada Edo Japan Thunder Bay Full time

    About the RoleWe are seeking a highly motivated and experienced Executive Chef Assistant to join our team at Edo Japan Thunder Bay. As an integral part of our kitchen operations, you will be responsible for preparing and cooking complete meals or individual dishes and foods, as well as training staff in preparation, cooking, and handling of food.Key...

  • Executive Assistant to Chief of Staff

    3 months ago

    Thunder Bay, Canada St Joseph's Care Group Full time

    **Bargaining Unit: NON-UNION** **Status: Full Time TEMPORARY** **Department: Administration** **Site: St. Joseph's Hospital** **Shifts: Days** **Annual Salary: $56,971 - $71,219** Reporting to the Executive Coordinator, the Executive Assistant is responsible for the provision of a senior level of confidential administrative and secretarial services to the...

  • Executive Assistant Health Department

    6 months ago

    Thunder Bay, Canada Independent First Nations Alliance Full time

    Independent First Nations Alliance is dedicated to promoting health and wellness within our communities while upholding cultural values and practices. We are seeking a dynamic and organized Executive Assistant to support the efficient functioning of our Health Services Department. This role manages communication, documentation, and logístical aspects to...

  • Executive Assistant to Vp Clinical/cne

    3 months ago

    Thunder Bay, Canada St Joseph's Care Group Full time

    **Bargaining Unit: NON-UNION** **Status: Full Time** **Department: Administration** **Site: St. Joseph's Hospital** **Shifts: Days** **Annual Salary: $56,971 - $71,219** Reporting to the Executive Coordinator, the Executive Assistant is responsible for the provision of a senior level of confidential administrative and secretarial services to the Vice...

  • Executive Assistant

    5 months ago

    Thunder Bay, Canada Brain Injury Services of Northern Ontario Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 3 years to less than 5 years **Work setting**: - General office **Tasks**: - Prepare agendas and make arrangements for committee, board and other meetings -...

  • Executive Assistant

    1 month ago

    Thunder Bay, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly skilled Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office, including managing office correspondence, scheduling meetings and appointments, and maintaining office calendars.Key Responsibilities:Manage office...

  • Executive Assistant

    1 month ago

    Thunder Bay, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Office Operations Coordinator to join our team at beBee Professionals in Thunder Bay. As an Office Operations Coordinator, you will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide...

  • Executive Chef

    1 month ago

    Thunder Bay, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking an Executive Chef to lead our kitchen team and prepare meals according to our menu. The ideal candidate will have experience in a professional kitchen and be able to ensure high standards for quality and presentation.Key Responsibilities:Prepare and cook meals following recipes and customer orders.Ensure food is served on time and meets...

  • Executive Coordinator

    5 months ago

    Thunder Bay, Canada Thunder Bay Regional Health Sciences Foundation Full time

    Purpose of the position: Scope The Executive Coordinator reports directly to the President & CEO. **Responsibilities**: The Executive Coordinator supports the President & CEO and seeks to manage the governing policies and procedures of the Foundation. The responsibilities of the Executive Coordinator include but are not limited to: - Supports the President...

  • Executive Chef

    1 month ago

    Thunder Bay, Canada Bight Restaurant + Bar Full time

    **Overview** The Executive Chef is responsible for maintaining a well-run professional kitchen with high level of quality & service. They act as a representative of the philosophies and standards that our business represents. They lead by example and are a positive role model for all staff. They should share a like-minded approach with the Owners in regards...