Receptionist/administrative Assistant

5 months ago


Victoria, Canada The Victoria Assessment and Therapy Institute Full time

**Job description**

The position will start on a part-time base (25 hrs guaranteed per week) and then transition on a full time salary position.

**About the The Victoria Assessment and Therapy Institute**

Our team of clinical psychologists and social workers specialize in the treatment and assessment of anxiety, depression, OCD, PTSD, traumatic events, legal and mediation support, and complex mental health. We facilitate individual, couple, family and group therapy sessions. We often engage practicum students to help guide them through their learning in the field of mental health. Our office is currently expanding. We are looking for the right person to join our team The practitioners in our office dedicate their time to helping others achieve self-determination and overall well-being. We value a team environment and want someone who also likes to be a part of an equal and caring environment.

**The duties are as follows**:

- Answering incoming calls; taking messages and re-directing calls as required.
- Greeting clients in waiting room, offering snacks, water or other items as needed.
- Data entry, sending invoices and bookkeeping duties.
- Organizing statements and processing payments for all practitioners in the office.
- Maintaining staff schedules.
- Opening the building in the mornings and preparing files for the day.
- Cleaning and maintaining waiting room and community space.
- Providing administration support to referring clinics, administrative staff and management.
- Responding to clients within a reasonable amount of time.

**This role requires an individual who understands and respects client confidentiality.**

**Relevant qualifications**
- 1-2 years of experience working in administration required.
- Experience working frontline with vulnerable populations considered an asset.

**Job Types**: Full-time, Part-time, Permanent

Pay: $19.00-$20.00 per hour

Expected hours: 25 - 40 per week

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off

Schedule:

- Evening shift
- Every Weekend
- Weekends as needed

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person



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