Reception, Accounting Agent
2 weeks ago
Company Description
“We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder
Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics.
Organic Growth - Expeditors promotes from within. As a shining example, our CEO started as an entry level employee in our San Francisco office 31 years ago.
- 15,000 trained professionals
- 250+ locations worldwide
- Fortune 500
- Globally unified systems
**Job Description**:
Finance & Operations:
- Ensure reception area is tidy and presentable
- Receive, sort and distribute daily mail/courier/deliveries
- Maintain security & safety procedures by controlling access via the reception desk (monitor visitor logbook, issue visitor badges etc.)
- Order office supplies and keep inventory of stock
- Arrange travel accommodations, and prepare visitor itineraries
- Reconcile Payables by verifying entries, and comparing system reports to balances.
- Maintain company cash flow by utilizing our credit terms with all Service Providers and Vendors.
- Scheduling and preparing payment disbursements according to company policy for all manual and electronic payments.
- Log and close payment discrepancies as they are found.
- Maintain branch accounting log reports
- Reconcile the AP System with service provider and vendor accounts with monthly statements and related transactions.
- Process Intercompany payments
People:
- Greet and welcome guests as soon as they arrive at the branch, or telephone
- Forward incoming phone calls professionally
- Maintain a professional attitude with all internal and external customers
- Meet company standards of 52 hours training per year
Customer:
- Support the Accounting Supervisor, and the Accounting department.
- Support the branch operational departments in Accounting functions.
- Provide 100% Customer Service to Customers, Service Providers, Vendors & Intercompany at all times.
Compliance:
- Review, follow and abide by the company internal controls. Specifically the Fınancıal Process Control Documentation, and Expeditors
Security & Safety Standards.
- Promote compliance in diligently following all company policies and regulations and in being a role model of integrity and pride for all
employees.
- Proactively communicate within the team to ensure continuous awareness and understanding of policies and regulations.
Culture:
- Proactively promote the company’s 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride,
Resolute, Sense of Humor, and Visionary.
Systems:
- Be open to implementing new system changes and enhancements into your department.
- Be involved and suggest system/process improvements.
**Qualifications**:
Knowledge:
- Expeditors’ Company Policies and Procedures
**Skills**:
- Beginner to Intermediate level in MS Office
- Strong multitasking, and attention to the detail skills
- Fluent in English
- Ability to drive through change
Behaviours:
- Emotional resilience
- Self‐reflecting and open to feedback
- Initiative and ability to work in autonomy
- Role model of integrity and pride for all employees
- Professional appearance and attitude
- Reliable and accurate
- Being supportive of change
- Taking initiative and working in autonomy
- Being an advocate of Expeditors culture at all times
- Being approachable and proactive
- Ability to handle a fast pace environment
Additional Information
Expeditors offers excellent benefits
- Paid Vacation, Holiday, Sick Time
- Health Plan: Medical, Prescription Drug, Dental and Vision
- Life Insurance
- RRSP Retirement Savings Plan
- Employee Stock Purchase Plan
- Training and Personnel Development Program
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