Reception, Accounting Agent

3 weeks ago

Mississauga ON, Canada Expeditors International Full time

“We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder

Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics.

Organic Growth – Expeditors promotes from within. As a shining example, our CEO started as an entry level employee in our San Francisco office 31 years ago.

  • 15,000 trained professionals
  • 250+ locations worldwide
  • Globally unified systems
Job Description

In the reception position, you will be the first point of contact representing Expeditors and carrying out standard reception/administrative functions. In the Accounting Agent position, you will be responsible for completing payments and reconciling invoices.

Finance & Operations:
Ensure reception area is tidy and presentable
Receive, sort and distribute daily mail/courier/deliveries
Maintain security & safety procedures by controlling access via the reception desk (monitor visitor logbook, issue visitor badges etc.)
Order office supplies and keep inventory of stock
Arrange travel accommodations, and prepare visitor itineraries
Reconcile Payables by verifying entries, and comparing system reports to balances.
Maintain company cash flow by utilizing our credit terms with all Service Providers and Vendors.
Scheduling and preparing payment disbursements according to company policy for all manual and electronic payments.
Log and close payment discrepancies as they are found.
Maintain branch accounting log reports
Reconcile the AP System with service provider and vendor accounts with monthly statements and related transactions.
Process Intercompany payments

People:
Greet and welcome guests as soon as they arrive at the branch, or telephone
Forward incoming phone calls professionally
Provide basic and accurate information in‐person and via phone/email
Maintain a professional attitude with all internal and external customers
Meet company standards of 52 hours training per year
Customer:
Support the Accounting Supervisor, and the Accounting department.
Support the branch operational departments in Accounting functions.
Provide 100% Customer Service to Customers, Service Providers, Vendors & Intercompany at all times.
Compliance:
Review, follow and abide by the company internal controls. Specifically the Fınancıal Process Control Documentation, and Expeditors
Security & Safety Standards.
Promote compliance in diligently following all company policies and regulations and in being a role model of integrity and pride for all
employees.
Proactively communicate within the team to ensure continuous awareness and understanding of policies and regulations.
Culture:
Proactively promote the company’s 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride,
Resolute, Sense of Humor, and Visionary.
Systems:

Be open to implementing new system changes and enhancements into your department.
Be involved and suggest system/process improvements.

Qualifications

Knowledge:
Expeditors’ Company Policies and Procedures
Skills:
Beginner to Intermediate level in MS Office
Strong multitasking, and attention to the detail skills
Fluent in English
Ability to drive through change
Behaviours:
Emotional resilience
Self‐reflecting and open to feedback
Initiative and ability to work in autonomy
Role model of integrity and pride for all employees
Professional appearance and attitude
Reliable and accurate
Being supportive of change
Taking initiative and working in autonomy
Being an advocate of Expeditors culture at all times
Being approachable and proactive
Ability to handle a fast pace environment

Additional Information

Expeditors offers excellent benefits

  • Paid Vacation, Holiday, Sick Time
  • Health Plan: Medical, Prescription Drug, Dental and Vision
  • LifeInsurance
  • RRSP Retirement Savings Plan
  • Employee Stock Purchase Plan
  • Training and Personnel Development Program

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Expeditors Canada Inc. is an equal opportunity employer and is pleased to accommodate individual needs in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) within our recruitment process upon request. If you require accommodation at any time throughout the recruitment process please contact Employee Relations at EmployeeRelationsCanada@expeditors.com.

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