Reception, Accounting Agent

Found in: Talent CA C2 - 2 weeks ago

Mississauga, Canada Expeditors Full time
Job Description

In the reception position, you will be the first point of contact representing Expeditors and carrying out standard reception/administrative functions. In the Accounting Agent position, you will be responsible for completing payments and reconciling invoices.

Finance & Operations:
 Ensure reception area is tidy and presentable
 Receive, sort and distribute daily mail/courier/deliveries
 Maintain security & safety procedures by controlling access via the reception desk (monitor visitor logbook, issue visitor badges etc.)
 Order office supplies and keep inventory of stock
 Arrange travel accommodations, and prepare visitor itineraries
 Reconcile Payables by verifying entries, and comparing system reports to balances.
 Maintain company cash flow by utilizing our credit terms with all Service Providers and Vendors.
 Scheduling and preparing payment disbursements according to company policy for all manual and electronic payments.
 Log and close payment discrepancies as they are found.
 Maintain branch accounting log reports
 Reconcile the AP System with service provider and vendor accounts with monthly statements and related transactions.
 Process Intercompany payments

People:
 Greet and welcome guests as soon as they arrive at the branch, or telephone
 Forward incoming phone calls professionally
 Provide basic and accurate information in‐person and via phone/email
 Maintain a professional attitude with all internal and external customers
 Meet company standards of 52 hours training per year
Customer:
 Support the Accounting Supervisor, and the Accounting department.
 Support the branch operational departments in Accounting functions.
 Provide 100% Customer Service to Customers, Service Providers, Vendors & Intercompany at all times.
Compliance:
 Review, follow and abide by the company internal controls. Specifically the Fınancıal Process Control Documentation, and Expeditors
Security & Safety Standards.
 Promote compliance in diligently following all company policies and regulations and in being a role model of integrity and pride for all
employees.
 Proactively communicate within the team to ensure continuous awareness and understanding of policies and regulations.
Culture:
 Proactively promote the company’s 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride,
Resolute, Sense of Humor, and Visionary.
Systems:

 Be open to implementing new system changes and enhancements into your department.
 Be involved and suggest system/process improvements.


Qualifications

Knowledge:
 Expeditors’ Company Policies and Procedures
Skills:
 Beginner to Intermediate level in MS Office
 Strong multitasking, and attention to the detail skills
 Fluent in English
 Ability to drive through change
Behaviours:
 Emotional resilience
 Self‐reflecting and open to feedback
 Initiative and ability to work in autonomy
 Role model of integrity and pride for all employees
 Professional appearance and attitude
 Reliable and accurate
 Being supportive of change
 Taking initiative and working in autonomy
 Being an advocate of Expeditors culture at all times
 Being approachable and proactive
 Ability to handle a fast pace environment



Additional Information

Expeditors offers excellent benefits

  • Paid Vacation, Holiday, Sick Time
  • Health Plan: Medical, Prescription Drug, Dental and Vision
  • Life Insurance
  • RRSP Retirement Savings Plan
  • Employee Stock Purchase Plan
  • Training and Personnel Development Program

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Expeditors Canada Inc. is an equal opportunity employer and is pleased to accommodate individual needs in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) within our recruitment process upon request. If you require accommodation at any time throughout the recruitment process please contact Employee Relations at EmployeeRelationsCanada@expeditors.com.

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