Executive Assistant

6 months ago


Mississauga, Canada ZARA BALADI INC Full time

Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week
- Education: College/CEGEP
- Experience: 2 years to less than 3 years
- or equivalent experience
**Tasks**:

- Establish and co-ordinate administrative policies and procedures
- Analyze incoming and outgoing memoranda, submissions and reports
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research
- Compile data and prepare papers for consideration and presentation by executive committees and boards of directors
- Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
- Liaise with departmental and corporate officials and with other organizations and associations
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Type and proofread correspondence, forms and other documents
- Carry out administrative activities of establishment
- Oversee and co-ordinate office administrative procedures
- Provide customer service
- Review, evaluate and implement new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Plan, organize, direct, control and evaluate daily operations
**Computer and technology knowledge**:

- MS PowerPoint
- MS Excel
- MS Office
- MS Word
- Spreadsheet
**Area of work experience**:

- Human resources
- Marketing
- Sales
- Quality assurance or control
- Business administration/management
**Area of specialization**:

- Accounting
**Screening questions**:

- Are you currently a student?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- What is the highest level of study you have completed?
- What is your current field of study?
- What is your current level of study?
**Financial benefits**:

- Bonus
**Other benefits**:

- Free parking available


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