Administrative Assistant
5 months ago
**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
**About Us**:
The Department of Psychiatry is a diverse city-wide clinical academic department at the Schulich School of Medicine and Dentistry. The department encompasses the University, London Health Sciences Centre (LHSC), St. Joseph's Health Care, London (SJHC), London and St. Thomas, and the Child and Parent Resources Institute (CPRI).
The vision for the Department of Psychiatry is to be the acknowledged Centre of Excellence for psychiatric care and discovery in South Western Ontario with a mission to translate clinical research into treatment and provide regional consultation within interdisciplinary models of care. The Department of Psychiatry is comprised of approximately 80 Clinical Academics, 7 Basic Research Scientists, 36 trainees and 12 administrative staff including the Manager, Administration & Finance.
**Responsibilities**:
The part-time Administrative Assistant supports the Director of Research (0.4FTE)
The incumbent will be responsible for implementing these key activities related to the Director of Research but not limited to:
- Scheduling and coordinating required meetings and minutes including for the Department of Psychiatry Research Committee;
- Regularly communicating (i.e., through weekly newsletter, website updates) with faculty, staff, trainees, students and other relevant stakeholders to ensure the Department of Psychiatry remains updated on research opportunities, initiatives, training and education, publications, grants, awards
- Promoting research within the department
- Assisting with event planning (i.e., annual research day, research workshops)
- Performing administrative duties for the Director of Research, such as but not limited to managing calendar, CV, and assisting with research accounts.
And Related to Division or Department key activities but not limited to;
- Scheduling and coordinating meetings;
- Assisting with various office duties
**Qualifications**:
**Education**:
- Community College Diploma in an administrative field
**Experience**:
- 1 year of experience providing customer service in a business office setting
Skills, Abilities & Expertise:
- Knowledge of general office procedures including records management systems
- Ability to establish effective routines for excellent communication with all members of the team to maximize productivity
- Proven ability and natural inclination to interact with people in professional, respectful and diplomatic manner
- Self-motivated multi-tasker with strong organizational skills
- Positive, outgoing attitude with genuine customer service orientation
- Demonstrated ability to work independently, take initiative and follow through on work assignments
- Familiarity with University policies and procedures preferred
- Written and verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community
**Western Values Diversity**:
**Please Note**:
Note that this position will located at Parkwood Institute - Mental Health Care Building
This position is to cover a mat leave for one year
-
Administrative Assistant
5 months ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Administrative Assistant
5 months ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Administrative Assistant
5 months ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N - Please note: This is a temporary position, covering a leave, with a contract end date of June 9, 2026._ **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving our...
-
Administrative Assistant
4 weeks ago
London, Ontario, Canada STACKED PANCAKE & BREAKFAST HOUSE Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at STACKED PANCAKE & BREAKFAST HOUSE. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...
-
Administrative Assistant
4 weeks ago
London, Ontario, Canada STACKED PANCAKE & BREAKFAST HOUSE Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at STACKED PANCAKE & BREAKFAST HOUSE. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...
-
Administrative Assistant
1 month ago
London, Ontario, Canada Back In Motion Full timeJob Title: Administrative Assistant Job Summary: We are seeking an experienced Administrative Assistant to join our team at Back In Motion. As an Administrative Assistant, you will be responsible for providing administrative support to our healthcare team, ensuring the smooth operation of our clinic. Your primary duties will include greeting clients,...
-
Administrative Assistant
1 month ago
London, Ontario, Canada Back In Motion Full timeJob Title: Administrative Assistant Job Summary: We are seeking an experienced Administrative Assistant to join our team at Back In Motion. As an Administrative Assistant, you will be responsible for providing administrative support to our healthcare team, ensuring the smooth operation of our clinic. Your primary duties will include greeting clients,...
-
Administrative Assistant
4 weeks ago
London, Ontario, Canada New St James Presbyterian Church Full timeJob Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at New St James Presbyterian Church. The successful candidate will be responsible for implementing new administrative procedures, carrying out administrative activities, and coordinating office services.Key Responsibilities:Implement new administrative...
-
Administrative Assistant
4 weeks ago
London, Ontario, Canada London Community Small Business Centre Inc. Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at the London Community Small Business Centre Inc.Job Summary:The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes answering telephone...
-
Administrative Assistant
1 month ago
London, Ontario, Canada Polar iHealth Clinics Full timeJob Title: Office Administrative AssistantPolar iHealth Clinics is seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. As an Office Administrative Assistant, you will be responsible for providing administrative support to our healthcare team, ensuring the smooth operation of our clinic.Key...
-
Administrative Assistant
1 month ago
London, Ontario, Canada Polar iHealth Clinics Full timeJob Title: Office Administrative AssistantPolar iHealth Clinics is seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. As an Office Administrative Assistant, you will be responsible for providing administrative support to our healthcare team, ensuring the smooth operation of our clinic.Key...
-
Administrative Assistant
5 months ago
London, Canada Bluewater Respite Inc. Full timeBluewater Respite is a fast-growing respite care business. We are a pool of caregivers dedicated to providing a meaningful break to parents who have children and adults with complex special needs. Bluewater Respite assists families by matching their child's/adult's needs to experienced caregiver’s strengths. During this meaningful break the caregiver can...
-
Administrative Assistant
5 months ago
London, Canada Synergy Tax & Business Solutions Inc. Full time**About Us**: Synergy Tax & Business Solutions Inc. is a rapidly growing bookkeeping and tax firm dedicated to providing top-notch financial services to businesses and individuals. With a strong commitment to accuracy, integrity, and client satisfaction, we have established ourselves as a trusted partner in the industry. We are currently seeking a...
-
Administrative Assistant
5 months ago
London, Canada Western University Full time**About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...
-
Administrative Assistant
5 months ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Administrative Assistant
5 months ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Administrative Assistant
5 months ago
London, Canada Western University Full time**About Western**: **About Us**: The Robarts Research Institute within the Schulich School of Medicine & Dentistry at Western University has made its mission to accelerate medical discovery. Through a powerful integration of basic and clinical research, we are driving major advances that impact on many of today's most devastating...
-
Administrative Assistant
5 months ago
London, Canada CBI Home Health Full timeAs an Administrative Assistant within CBI Health, you will help be the face and voice of this accredited, innovative community health care organization providing high-quality services throughout South West Ontario (SWO) region. This position is based in our London Home Health office in person 5 days a week and is a full-time position working with a great...
-
Administrative Assistant
2 months ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Administrative Assistant
5 months ago
London, Canada M.F. Arnsby Property Management Ltd. Full timeAdministrative Assistant We are currently recruiting an administrative Assistant to work at a social housing complex in London, Ontario**. **This is a part-time position: 3 days per week (24 hours per week) with occasional evening work (typically one evening per month). We are looking for an individual with: - A solid work ethic and able to work with a...
