Administrative Assistant

7 months ago

London, Canada Western University Full time

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The Department of Psychiatry is a diverse city-wide clinical academic department at the Schulich School of Medicine and Dentistry. The department encompasses the University, London Health Sciences Centre (LHSC), St. Joseph's Health Care, London (SJHC), London and St. Thomas, and the Child and Parent Resources Institute (CPRI).

The vision for the Department of Psychiatry is to be the acknowledged Centre of Excellence for psychiatric care and discovery in South Western Ontario with a mission to translate clinical research into treatment and provide regional consultation within interdisciplinary models of care. The Department of Psychiatry is comprised of approximately 80 Clinical Academics, 7 Basic Research Scientists, 36 trainees and 12 administrative staff including the Manager, Administration & Finance.

**Responsibilities**:
The part-time Administrative Assistant supports the Director of Research (0.4FTE)

The incumbent will be responsible for implementing these key activities related to the Director of Research but not limited to:

- Scheduling and coordinating required meetings and minutes including for the Department of Psychiatry Research Committee;
- Regularly communicating (i.e., through weekly newsletter, website updates) with faculty, staff, trainees, students and other relevant stakeholders to ensure the Department of Psychiatry remains updated on research opportunities, initiatives, training and education, publications, grants, awards
- Promoting research within the department
- Assisting with event planning (i.e., annual research day, research workshops)
- Performing administrative duties for the Director of Research, such as but not limited to managing calendar, CV, and assisting with research accounts.

And Related to Division or Department key activities but not limited to;
- Scheduling and coordinating meetings;
- Assisting with various office duties

**Qualifications**:
**Education**:
- Community College Diploma in an administrative field

**Experience**:
- 1 year of experience providing customer service in a business office setting

Skills, Abilities & Expertise:
- Knowledge of general office procedures including records management systems
- Ability to establish effective routines for excellent communication with all members of the team to maximize productivity
- Proven ability and natural inclination to interact with people in professional, respectful and diplomatic manner
- Self-motivated multi-tasker with strong organizational skills
- Positive, outgoing attitude with genuine customer service orientation
- Demonstrated ability to work independently, take initiative and follow through on work assignments
- Familiarity with University policies and procedures preferred
- Written and verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community

**Western Values Diversity**:
**Please Note**:
Note that this position will located at Parkwood Institute - Mental Health Care Building

This position is to cover a mat leave for one year

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