Administrative Assistant

3 months ago

London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: Level M

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The vision and mission of the Department of Anesthesia & Perioperative Medicine is to be an internationally acclaimed academic department in anesthesia, pain management and critical care. We strive to provide exemplary patient care and foster excellence in anesthesia delivery, research and education at the undergraduate and postgraduate levels, and in continuing medical education at regional, national and international levels.

**Responsibilities**:
The Administrative Assistant will provide support for a variety of administrative tasks, which support the smooth and effective operations in the Chair/Chief’s office. The role will coordinate the Chair/Chief’s daily schedule, ensuring that meetings are prioritized and scheduled based on time sensitivity and importance. As the key contact for the Chair/Chief and Manager, Administration and Finance, the Administrative Assistant will deal with a high volume of activity that includes complex administrative matters, highly sensitive information and competing priorities, pertaining to the University and/or the London Hospitals, as well as MOHLTC, external organizations and individuals. The Administrative Assistant will provide guidance to Department members, committees, site chiefs, residents, faculty, and staff regarding Departmental and administrative policies and procedures.

**Qualifications**:
**Education**:

- 2 year Community College Diploma in Office Administration or related field

**Experience**:

- 2 years experience providing administrative support in a business office setting

Knowledge, Skills & Abilities:

- Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Demonstrated ability take initiative, to work independently and follow through on work assignments
- Competency to maintain confidentiality and treat sensitive information with discretion
- Ability to establish rapport with people from diverse backgrounds
- Ability to maintain a positive, outgoing attitude with genuine customer service orientation
- Ability to follow formal business practices with high attention to detail
- Adapts readily and effectively to changing priorities and demands
- Personable and courteous in working relationships with colleagues, students and the public
- Ability to interact professionally with students, staff, faculty, and other members of the University community
- Ability to work independently and effectively as a member of the team to achieve department goals

**Union Statement**:
**Western Values Diversity**:
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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