Administrative Assistant

6 months ago

London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: Level M

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The Faculty of Health Sciences ((FHS) is a large, diverse, and comprehensive unit, comprised of six Schools (Nursing, Kinesiology, Health Studies, Physical Therapy, Occupational Therapy and Communication Sciences and Disorders), a large Interdisciplinary Graduate Program in Health and Rehabilitation Sciences and four Research Centres. The faculty has more than 3,200 undergraduate students and more than 800 graduate students (200 PhD students).

Following an administrative alignment, the schools in the rehabilitation sector - Communication Science & Disorders (CSD), Occupational Therapy (OT) and Physical Therapy (PT) have agreed to a new integrated Administrative Structure. Reorganizing the administrative resources, while supporting the mandate and uniqueness of each school will be a key goal and deliverable the integrated administrative team.

**Responsibilities**:
Supporting the Rehabilitation Sector Schools (Schools of Physical Therapy, Occupational Therapy and Communication Sciences and Disorders), the Administrative Assistant will assist with the day-to-day interactions with students, faculty, and staff within the Rehabilitation Sector Schools which include (but not limited to) front-desk responsibilities.

The Administrative Assistant will assist with administrative activities in the department, provide back-up support for other administrative roles in each of the Schools, and respond to general inquiries. The Administrative Assistant will handle incoming and outgoing mail in a confidential and timely manner, ensure that supplies inventories are adequate and maintained, and assist with the preparation and processing of any required and support room bookings, scheduling, and a variety of other administrative tasks. The role will assist with the coordination of meetings and events, ensure any required resources are available, and that any associated documentation is prepared.

**Qualifications**:
**Education**:

- 2 year Community College Diploma in an administrative field

**Experience**:

- 3 years of administrative experience providing customer service in an academic and/or health care environment

Knowledge, Skills & Abilities:

- Knowledge of general office procedures
- Written and verbal communication skills to express ideas clearly, and adapt
- Verbal and written communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Intermediate computer skills in Microsoft Office Suite, with the ability to learn and use software programs
- Ability to maintain a positive, outgoing attitude with genuine customer service orientation
- Ability to follow formal business practices with high attention to detail
- Ability to multi-task and maintain an organized and effective personal work environment
- Adapts readily and effectively to changing priorities and demands
- Personable and courteous in working relationships with colleagues, students and the public
- Demonstrated ability to understand and resolve external and internal partner issues
- Ability to work independently and effectively as a member of the team to achieve department goals
- Ability to work in a manner that is compliant with confidentiality requirements

**Union Statement**:
**Western Values Diversity**:
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

  • Administrative Assistant

    7 months ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N - Please note: This is a temporary position, covering a leave, with a contract end date of June 9, 2026._ **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving our...

  • Administrative Assistant

    1 week ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M Please note, this is a 1-year contract position. **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and...

  • Administrative Assistant

    6 months ago

    London, Canada Bluewater Respite Inc. Full time

    Bluewater Respite is a fast-growing respite care business. We are a pool of caregivers dedicated to providing a meaningful break to parents who have children and adults with complex special needs. Bluewater Respite assists families by matching their child's/adult's needs to experienced caregiver’s strengths. During this meaningful break the caregiver can...

  • Administrative Assistant

    7 months ago

    London, Canada Synergy Tax & Business Solutions Inc. Full time

    **About Us**: Synergy Tax & Business Solutions Inc. is a rapidly growing bookkeeping and tax firm dedicated to providing top-notch financial services to businesses and individuals. With a strong commitment to accuracy, integrity, and client satisfaction, we have established ourselves as a trusted partner in the industry. We are currently seeking a...

  • Administrative Assistant

    6 months ago

    London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...

  • Administrative Assistant

    6 months ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Administrative Assistant

    3 weeks ago

    London, Canada Western University Full time

    **About Western**: **About Us**: The Robarts Research Institute within the Schulich School of Medicine & Dentistry at Western University has made its mission to accelerate medical discovery. Through a powerful integration of basic and clinical research, we are driving major advances that impact on many of today's most devastating...

  • Administrative Assistant

    6 months ago

    London, Canada CBI Home Health Full time

    As an Administrative Assistant within CBI Health, you will help be the face and voice of this accredited, innovative community health care organization providing high-quality services throughout South West Ontario (SWO) region. This position is based in our London Home Health office in person 5 days a week and is a full-time position working with a great...

  • Administrative Assistant

    6 months ago

    London, Canada Western University Full time

    **About Western**: **About Us**: The Robarts Research Institute within the Schulich School of Medicine & Dentistry at Western University has made its mission to accelerate medical discovery. Through a powerful integration of basic and clinical research, we are driving major advances that impact on many of today's most devastating...

  • Administrative Assistant

    6 months ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Administrative Assistant

    4 months ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Administrative Assistant

    6 months ago

    London, Canada M.F. Arnsby Property Management Ltd. Full time

    Administrative Assistant We are currently recruiting an administrative Assistant to work at a social housing complex in London, Ontario**. **This is a part-time position: 3 days per week (24 hours per week) with occasional evening work (typically one evening per month). We are looking for an individual with: - A solid work ethic and able to work with a...

  • Administrative Assistant

    1 month ago

    London, Canada Heaters, Controls & Sensors Ltd Full time

    **Company description** HCS Ltd is a heating and control systems manufacturing and distribution company. We strive to give our customers the best quality service. **Job description** As the Administrative Assistant at HCS your daily task will revolve around answering phone calls, receiving messages, shipping and receiving packages, invoicing, and entering...

  • Administrative Assistant

    6 months ago

    London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...

  • Administrative Assistant

    6 months ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Administrative Assistant

    6 months ago

    London, Canada Fire Safety and Protection Full time

    **ABOUT US** Georgian Bay Fire & Safety Ltd., a Fire Safety and Protection, LLC, company, is one of the largest independent Life Safety & Property Protection companies in Canada. We are seeking additional members for our growing team throughout Ontario. Our Fire Alarm, Security, Sprinkler, and Electrical professionals are committed to protecting people and...

  • Administrative Assistant

    4 months ago

    London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...

  • Administrative Assistant

    7 months ago

    London, Canada Security Guard Group Limited Full time

    **Position Overview**: **Please carefully read the information provided below. This is an overnight role** Reporting to the Director of Administration, the Administrative Assistant will be responsible in ensuring day-to-day administrative tasks are handled in a speedy matter. This position will serve as a pivotal support role within the organization,...

  • Administrative Assistant

    6 months ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N - Please note: This is a temporary role with a contract end date of June 2, 2026._ **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving our communities through the...

  • Administrative Assistant

    3 months ago

    London, Canada First General London Full time

    We are a restoration company looking for an individual to fill our administrative assistant role within our office. This individual should be proficient in Microsoft office, as well as excel and word, and fluent in English. We will train you to be fluent in our two additional programs we use and will add responsibilities as you learn the position. Main...