Administrative Assistant
1 week ago
**Classification & Regular Hours**:
Hours per Week: 35
Salary Grade: Level M
**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
**About Us**:
**Responsibilities**:
The Administrative Assistant provides support for a variety of administrative tasks, which ensure effective and efficient student recruitment efforts within the Faculty of Engineering. The role serves as a resource and point of contact for potential students, parents, teachers, guidance counsellors, faculty and staff members, committees, and other stakeholders regarding administrative matters for the unit, answering or re-directing inquiries as appropriate. The Administrative Assistant performs a range of tasks ensuring that deadlines and schedules are met, such as coordinating planning and logistics for recruitment events and meetings, assisting with data collection, reporting, and assisting with coordination of special projects as required.
**Qualifications**:
**Education**:
- 2 year Community College Diploma in Business/Office Administration
- Undergraduate Degree preferred
**Experience**:
- 2 years of experience providing event and project planning and coordination as well as providing administrative support to a senior leader in a business office setting
- Experience providing administrative support in an academic environment preferred
- Experience performing data visualization techniques in Excel to transform datasets into insightful visuals for informed decision making preferred
- Experience with statistics is considered an asset
Knowledge, Skills & Abilities:
- Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Demonstrated ability take initiative, to work independently and follow through on work assignments
- Competency to discern between levels of confidentiality, maintain confidentiality and treat sensitive information with discretion including maintaining confidential records and data
- Ability to establish rapport with people from diverse backgrounds including demonstrated ability to build rapport with students in an academic setting
- Demonstrated ability to understand and resolve external and internal partner issues
- Ability to maintain a positive, outgoing attitude with genuine customer service orientation
- Ability to follow formal business practices with high attention to detail
- Ability to collect, track and collate data into reports to assist others in making appropriate decisions and recommendations
- Ability to multi-task and maintain an organized and effective personal work environment
- Adapts readily and effectively to changing priorities and demands
- Personable and courteous in working relationships with colleagues, students and the public
- Ability to demonstrate patience and focus to complete detailed administrative tasks
- Ability to interact professionally with students, staff, faculty, and other members of the University community
- Ability to work independently and effectively as a member of the team to achieve department goals
- Familiarity with academic calendar and programs offered at Western preferred
- Familiarity with Western policies and guidelines preferred
**Union Statement**:
**Background Checks**:
Please note, successful applicants may be required to produce current record check(s) (e.g. vulnerable sector, criminal record and police information) from a police service prior to commencing employment.
**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
-
Administrative Assistant
1 day ago
London, Ontario, Canada Ocean State Job Lot Full timeAbout the Role: We are seeking a skilled and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide exceptional support to our clinical team by managing administrative tasks, maintaining accurate records, and ensuring seamless communication.
-
Administrative Assistant
5 days ago
London, Canada Western University Full time**About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...
-
Administrative Assistant
6 days ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Administrative Assistant
2 weeks ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Administrative Assistant
2 weeks ago
London, Canada London Health Sciences Centre Full time**Job Overview** We are seeking a detail-oriented and proactive Administrative Assistant to join our Paediatric Plastic Surgery team. This role will be for an administrative assistant to multiple surgeons. The applicant should have a strong interest in patient relations and managing paediatric patients and their families. The role will be a 1-year term...
-
Administrative Assistant
1 week ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Administrative Assistant
2 weeks ago
London, Canada Western University Full time**About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...
-
Administrative Assistant
4 days ago
London, Ontario, Canada Back In Motion Full timePOSITION TITLE: Administrative Assistant PROGRAM: Physiotherapy Clinic – London ON REPORTS TO: Administrative Manager or Health Services Manager LOCATION: London, Ontario STATUS: Full Time HOURS OF WORK: Monday to Friday - 7:30am-3:30pm or 8am-4pm SUMMARY Under the direction of the Health Services Manager and/or Administrative...
-
Administrative Assistant
2 weeks ago
London, Canada Gutter Guys Plus Full time**Who are we?** Gutter Guys Plus is different from your typical home service company. We’re in the business of transforming our clients’ houses, into homes. We started in 2018 because we saw a need; clients were not being well served, and contractors were lacking integrity. We're experts & are passionate about home transformations! The KW area is...
-
Administrative Assistant
2 weeks ago
London, Canada Western University Full time**About Western**: **About Us**: The Robarts Research Institute within the Schulich School of Medicine & Dentistry at Western University has made its mission to accelerate medical discovery. Through a powerful integration of basic and clinical research, we are driving major advances that impact on many of today's most devastating...
-
Administrative Assistant
7 days ago
London, Canada Western University Full time**About Western**: **About Us**: The Robarts Research Institute within the Schulich School of Medicine & Dentistry at Western University has made its mission to accelerate medical discovery. Through a powerful integration of basic and clinical research, we are driving major advances that impact on many of today's most devastating...
-
Administrative Assistant
7 days ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Administrative Assistant
1 week ago
London, Canada Primacare Living Solutions Full time**Part time - Every weekend + 1 day a week.** **Your Opportunity!** The Administrative Assistant is responsible for providing administrative support to all Managers, employees, and visitors. **Key Responsibilities and Skills**: - Answer and direct phone calls using a multi-line phone system. - Accommodate tours of the facility with families and potential...
-
Administrative Assistant
5 days ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Administrative Assistant
6 days ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
-
Administrative Assistant
2 weeks ago
London, Canada St. Joseph's Health Care London Full time**Posting # 54432 - [ Non-Union ]**: Administrative Assistant - 1 position Pharmacy Services St. Joseph's Hospital - London, ON Full Time Salary Range: $30.82 - $36.26 /hour Pharmacy Services Program St. Joseph's Health Care London's Pharmacy Department provides care across all St. Joseph's sites: St. Joseph's Hospital, Mount Hope Centre for Long Term...
-
Administrative Assistant
1 week ago
London, Canada Brescia University College Full time**STAFF VACANCY**: - Brescia University College campus is situated on the traditional lands of the Anishinaabeg, Haundenosaunee, Lūnaapéewak _ - and Chonnonton Nations. This territory falls under the London Township Treaty and Sombra Treaty 1796, and the Dish _ - with One Spoon Wampum. Brescia University College accepts responsibility as a public...
-
Administrative Assistant
1 week ago
London, Canada M.F. Arnsby Property Management Ltd. Full timeAdministrative Assistant We are currently recruiting an administrative Assistant to work at a social housing complex in London, Ontario**. **This is a part-time position: 3 days per week (24 hours per week) with occasional evening work (typically one evening per month). We are looking for an individual with: - A solid work ethic and able to work with a...
-
Administrative Assistant
6 days ago
London, Canada Western University Full time**About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...
-
Administrative Assistant
6 days ago
London, Canada Western University Full time**Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...
