Administrative Assistant
5 months ago
As an Administrative Assistant within CBI Health, you will help be the face and voice of this accredited, innovative community health care organization providing high-quality services throughout South West Ontario (SWO) region. This position is based in our London Home Health office in person 5 days a week and is a full-time position working with a great team.
The salary range for this **entry level position** is $35,000 to $40,000 annually depending on experience, with eligibility for group health and dental after 3 months and includes 3 weeks paid annual vacation.
**Your role**
As an entry level Administrative Assistant for the local London and SWO region you will:
- Welcome internal and external visitors and guests to the London office
- Support and maintain scheduling of Supervisor interviews and new hire check ins
- Engage with new hires and employees by welcoming to orientation, education sessions and meetings while tracking and monitoring attendance
- Data entry, monitoring and maintaining data related to employee statuses, education and trainings, performance appraisals and tracking of client first visits and follow up visits
- Collect, manage, and review confidential employee documents including maintaining their storage and following up to ensure compliance measures are met
- Maintain office systems (e.g. internet/modem; printer; contact building maintenance company)
- Track, order, and assemble PPE and supplies for field staff
- Collaborate with SWO Mobility Specialist to support timely provisioning of equipment to staff and assist in their usage
- Support troubleshooting and device management
- Perform general office duties (e.g. mail, fax, courier) and conduct administrative processes to support SWO leadership team to ensure operational efficiency
- Assist team with program requirements (e.g. payroll)
- Handle private service inquiries and conduct quality check calls with clients
- Collaborate with others across the SWO region
**What you will need to be successful**
To take on the role of Administrative Assistant, you must have:
- Previous experience in medical office/business administration
- Well-developed skills using Microsoft Office (Word, Excel, Outlook)
- Attention to detail and ability to work in a fast paced environment
- A professional customer service attitude
- A creative approach with a can-do attitude
- Effective problem-solving skills
- Medical Terminology is an asset
- **Join us at CBI Health - where working together makes great things happen**.
- In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and CBI Policies on Accommodation, a request for accommodation will be accepted as part of our hiring process. Please inform your recruiter if you have any accommodation requests._
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