Human Resources Administrator

2 weeks ago


Ottawa, Canada Caivan Development Corporation Full time

**Company Mission**:
Excellence in community development and home building through efficiency, optimization, and innovation.

**Company Values**:
**Grit**: A team who perseveres, is resilient, and has the stamina and courage to commit to the win.

**Integrity**: We make promises thoughtfully and deliberately and then follow through.

**Curiosity**: We never stop asking questions or challenging ourselves. We have an unquenchable thirst to learn, improve and solve problems innovatively.

**Strategic**: We look around corners and proactively identify potential obstacles. We think critically and make calculated decisions.

**The Role**:
The Human Resources Administrator will provide a variety of administrative support to facilitate the effective delivery of human resources services to employees. The Administrator is responsible for administrative tasks and activities related to on-boarding, off-boarding, training administration, benefits administration and other employee services.

**Key Responsibilities**:

- Partnering with and supporting our HR department with day-to-day HR administration and improving the employee lifecycle
- Supporting and assisting with employee documentation, assisting with general HR questions and supporting system troubleshooting.
- Coordinating and executing the on-boarding process; this involves submitting and processing documentation, creating new employee files, coordinating orientation, and supporting training efforts.
- Following the offboarding process when required, including updating key stakeholders and actioning the offboarding workflow.
- Collaborating and participating in improvement efforts to the employee experience.
- Drafting employee letters, agreements and other documentation.
- Maintain employee documents and files in ADP and maintain the HR SharePoint library.
- Proactively identifying improvement opportunities within HR systems and processes.
- File management, including the creation, upkeep and assisting stakeholders with file access. Managing terminated files and offsite storage within Iron Mountain file system for employees no longer employed by the organization.
- Responsible for incoming and outgoing mail and courier requirements for the department. May be called on to support other departments as needed within this role.
- Sending employee communication which includes new hire announcements, promotions, staffing announcements, etc.
- Administer invoice payment and tracking of invoices, including vendor set up.
- Ad Hoc project work as needed.

**You will bring**:

- Post-secondary diploma or degree in Business Administration or Human Resources; or in progress.
- Minimum 1-2 years of HR Administration experience or combination of both education and experience would be considered.
- Proficiency with computer and Microsoft Office Suite (Word, Excel, and Outlook), previous experience with HRIS systems an asset.
- Excellent organizational and time management skills; ability to balance multiple priorities and meet deadlines in a fast-paced environment.
- Excellent initiative, combined with planning, analytical and decision-making skill.
- Ability to maintain confidentiality and exercise extreme discretion.
- Strong organizational skills, and the ability to work under pressure.
- Ability to handle and prioritize multiple tasks and meet all deadlines.



  • Ottawa, Canada Caivan Development Corporation Full time

    **Company Mission**: Excellence in community development and home building through efficiency, optimization, and innovation. **Company Values**: **Grit**: A team who perseveres, is resilient, and has the stamina and courage to commit to the win. **Integrity**: We make promises thoughtfully and deliberately and then follow through. **Curiosity**: We never...


  • Ottawa, Canada Caivan Communities Full time

    **Company Mission**: Excellence in community development and home building through efficiency, optimization, and innovation. **Company Values**: **Grit**: A team who perseveres, is resilient, and has the stamina and courage to commit to the win. **Integrity**: We make promises thoughtfully and deliberately and then follow through. **Curiosity**: We never...


  • Ottawa, Canada R.W. Tomlinson Limited Full time

    The HR Administrator provides support and is involved in various aspects of HR but primarily focuses on benefits administration and security clearance administration. **PRIMARY RESPONSIBILITIES** - Benefits enrolment and administration: health, dental, and Life - Short-term and long-term disability claims processing - Updating the vacation management...


  • Ottawa, Canada Bayshore HealthCare Full time

    The Human Resources Coordinator, under the direction of the Human Resources Manager and Area Director, completes day-to-day human resources activities at the Branch Office and collaborates in relevant National Development Centre initiatives. **DUTIES AND RESPONSIBILITIES** - **You are required to work in the office on a full time basis** - Responsible for...


  • Ottawa, Canada Nasittuq Corporation Full time

    **_Join Nasittuq for a unique and rewarding experience!_** **Nasittuq provides Operation & Maintenance services for the North Warning System (NWS). The NWS is a joint Canada and United States early-warning radar system with 47 sites located in Northern Canada; a Control Centre and Support Centre located in North Bay, ON and a Contract Management Office...


  • Ottawa, Canada R.W. Tomlinson Limited Full time

    The HR Administrator provides support and is involved in various aspects of HR including the following: recruitment, benefits, and training and development. **PRIMARY RESPONSIBILITIES**: - Recruiting - Post job openings - Reviewing resumes - Booking interviews - Pre-screening interviews - Conducting reference check - Maintaining employee files (data entry...


  • Ottawa, Canada University of Ottawa Full time

    Follow us on LinkedIn **Job Type**: Employee Duration in Months (for fixed-term jobs): N/A Job Family: Human Resources Operations of Open Positions: 1 Faculty/Service - Department: HR Campus: Main Campus Union Affiliation: SSUO Date Posted: February 26, 2024 Closing Date: March 08, 2024 Note: Applications will be accepted until 11:59 PM on the...


  • Ottawa, Canada Chandos Full time

    Company Description **_ We are Chandos_** Inclusion. Collaboration. Ingenuity. Innovation. These values speak to our desire to create places where all people belong, listening and learning from one another in a way that sparks ideas and leads to positive changes in our industry and community. **They also demonstrate our commitment to a diverse, equitable,...


  • Ottawa, Canada Black & McDonald Limited Full time

    **BUILD YOUR CAREER AT BLACK & MCDONALD** Black & McDonald is an integrated, multi trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With nearly 100 years...


  • Ottawa, Canada Carefor Health & Community Services Full time

    **The Opportunity - Human Resources Coordinator** Reporting to the Director, Labour and Employee Relations, the Human Resources Coordinator provides key administrative and coordination support for the day-to-day delivery of the core Human Resource Business Partner (HRBP) functions, including (but not limited to) activities related to performance management,...


  • Ottawa, Canada Securitas Canada Ltd. Full time

    _Securitas, a global leader in the security industry, has been providing security services since 1899._ _With over 7,000 employees in 24 offices across Canada and 320 000 employees globally, we possess the experience and knowledge to offer a broad range of services including:_ _Leading Technology Solutions, Remote Guarding, On-site and Mobile Guarding, and...


  • Ottawa, Canada Catholic Centre for Immigrants Full time

    **About Us** The Catholic Centre for immigrants (CCI) has been serving refugees and immigrants for more than 65 years, CCI is a bridge between the 7,000 immigrants and refugees who come to Ottawa each year and the community. We provide programs and services to help newcomers settle and integrate. We also work in the community to promote the value of a...


  • Ottawa, Canada University of Ottawa Full time

    Job title under review The University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We...


  • Ottawa, Canada Family Services Ottawa Full time

    **The Opportunity We are seeking a dynamic Human Resources Generalist to provide support and expertise to the Organization's human resources activities. Reporting to the Human Resources Manager, you will be responsible for continuing to develop and administer effective systems in all areas of HR including recruitment and onboarding programs, HRIS...


  • Ottawa, Canada Securitas Canada Ltd. Full time

    Professional - 6229 - Human Resources Specialist - Human Resources Specialist Performs a variety of human resources administration functions, including: conducting hiring processes, recruiting, initial training, new associate orientation, administering benefits, entering associate information into the automated resource system, maintaining personnel files,...

  • 240 - Coordinator, Human Resources Administration

    Found in: Jooble CA O C2 - 1 week ago


    Ottawa, ON, Canada Métis Nation Full time

    Wednesday, January 24, 2024 Closing date: February 13, 2024 MNO’s culture is at our core The MNO workplace culture is full of potential ready to be unlocked. As our Self-Governance agreement materializes, we are building a workplace culture of action, responsibility, and most importantly a desire to serve the Métis community. When defining what MNO...


  • Ottawa, Canada Ottawa Catholic School Board Full time

    Non Affiliated Level 2 COMP # 3738541 - Human Resources Department Under the direction of the Team Lead - Human Resources Coordinator, the Administrative Assistant provides a broad range of administrative services to assist with the effective operation of the Human Resources department. **Key Accountabilities Include**: Advertising and coordinating...


  • Ottawa, Canada Office of the Auditor General of Canada Full time

    Education: Bachelor's degree - Experience: 2 years to less than 3 years - Psychology, general - Human resources management/personnel administration, general - Labour and industrial relations - Human resources development - Human resources management and services, other - or equivalent experience **Workplace information**: - Remote work available **Health...


  • Ottawa, Canada Westin Hotels & Resorts Full time

    JOB SUMMARY As a member of the property Human Resources support staff, he/she works with Human Resources employees to carry out the daily activities of the Human Resource Office including oversight of recruitment, total compensation, and training and development. Additionally, he/she focuses on delivering HR services that meet or exceed the needs of...


  • Ottawa, Canada Westin Hotels & Resorts Full time

    JOB SUMMARY As a member of the property Human Resources support staff, he/she works with Human Resources employees to carry out the daily activities of the Human Resource Office including oversight of recruitment, total compensation, and training and development. Additionally, he/she focuses on delivering HR services that meet or exceed the needs of...