Administrative Assistant
3 weeks ago
Non Affiliated Level 2
COMP # 3738541 - Human Resources Department
Under the direction of the Team Lead - Human Resources Coordinator, the Administrative Assistant provides a broad range of administrative services to assist with the effective operation of the Human Resources department.
**Key Accountabilities Include**:
Advertising and coordinating long-term occasional contracts and occasional teaching vacancies, including scheduling interviews
Providing support to the HR Officers and the Team Lead
Organizing, compile and manage information for staffing and recruitment
Receiving and Reviewing Pastoral Letters and Evaluations
Processing hiring documentation and related correspondence
Preparing data for various reports and summaries
Maintaining support documentation for various processes
Liaise with Principals, staff and other departments to assist with HR initiatives as directed
Performing other administrative duties as assigned
**Required Qualifications**:
One year of post secondary education
3 years of administrative experience
Proficient with Google Suite (Gmail, Forms, Sheets, Drive, etc.), spreadsheets and database management
Demonstrated attention to detail
Excellent organizational and communication skills
Strong analytical and time management skills
Ability to create and maintain strong working relationships with stakeholders
Individuals who possess an equivalent combination of education and experience may also be considered
**In addition, the following will be considered an asset**:
Completion of a post secondary degree/diploma/certificate in a related field
Experience with HR processes and databases
Experience with Laserfiche
Previous school board experience
This is a full time (1.0 FTE) temporary assignment with an anticipated start date of approximately May 13, 2024 with an anticipated end date of March 28, 2025. The annual salary range for this role is $46,501 - $56,734 plus 4% in lieu of vacation, prorated to the duration and FTE as applicable.
**How to Apply**:
**Interviews**:
About the Ottawa Catholic School Board
The Ottawa Catholic School Board (OCSB) is located in Ottawa, Ontario. As Canada’s capital city, Ottawa ranks among the world's most desirable cities to call home. We have a small-town feel with a big-city presence and a population of just over a million people.
The OCSB proudly serves over 48,000 students in 89 schools. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.
The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishinabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.
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