Executive / Office Administration Assistant

2 weeks ago


Vancouver, Canada Livesecure protection Services Full time

Streamline and offload the executive’s day-to-day cadence to increase their efficiency and impact, ensure their time is being spent in the most optimal way and partner with the executive in identifying priorities.
- Act as a calendar gatekeeper for Executive: schedule and coordinate meetings across multiple time zones, know what to re-prioritize and make changes as necessary. including adding events, rescheduling appointments and providing daily briefings.
- Ensure they’re prepared for upcoming meetings and events (e.g., helping prepare slide decks, looping in the right set of people, following up on action items, etc.)Record and prepare minutes of meetings.
- Conducting research and creating reports on various topics based on the needs of the executive, Compile data, statistics and other information to support new client search activities.
- Provide other administrative support to the team including data entry, attendance logging for awareness training and digitizing of security files.
- Weekly personal and business organizing and planning.Taking an active role in the business planning process to assist in developing strategies.
- Arrange travel, related itineraries, reservations and accommodations.
- Compiles and maintains records of business transactions and office activities of establishment, performing a variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports.
- Manage all logistics for internal and external meetings; assist with identifying objectives and building agendas, coordinating logistics, creating meeting materials, and executing meetings and events.
- Determine and establish office procedures. Review, evaluate and implement new administrative procedures.
- Obtain and document information from claimants, employers, or other parties.
- Take inventory and order materials, supplies, and services as needed.
- Provide administrative and project related support, perform other office duties as assigned.

**Job Types**: Full-time, Permanent

**Salary**: $54,000.00-$60,000.00 per year

**Benefits**:

- Automobile allowance
- Extended health care
- Paid time off

Schedule:

- Monday to Friday
- Weekend availability

Supplemental pay types:

- Bonus pay
- Commission pay
- Overtime pay
- Signing bonus
- Tips

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (preferred)

Work Location: One location

Expected start date: 2023-03-15



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