Executive Assistant

2 weeks ago

Vancouver, Canada Parq Vancouver Resort & Casino Full time

Parq Vancouver Resort & Casino
- Administration
- Full Time |
- Permanent
- 39 Smithe Street Vancouver
- 1 position available
- Accessible Employer: Yes
- Open to International applicants with valid Canadian Work permits: Yes

Posted on November 28, 2023

OUR COMPANY
Parq Vancouver is Where Vancouver Plays.

Featuring a beautiful casino, high-end salons, restaurants, entertainment, bars, patios, and hotels all under one roof, Parq is where Vancouverites and visitors alike come to have fun with friends and family in a vibrant and memorable environment unlike anything else in the city.

We are proud to celebrate Vancouver, its beauty, and its people, which we do through creating unique experiences, offering high quality amenities, and building relationships with locals, visitors and like-minded businesses.

OVERVIEW
The role of the Executive Assistant and Office Manager is to provide support to the Senior Executive Team. This position is responsible for calendar management, correspondence, expense reporting, travel arrangements, events planning, general administrative support, and general office organization.

WHY WORK AT PARQ
- Extended Health and Dental Benefits
- RSP/RRSP Matching
- Employee and Family Assistance Program
- Tuition Reimbursement
- 20% off at Parq Food & Beverage Outlets
- Discounted rates at local businesses within the community
- Volunteer opportunities
- Employee Recognition Program
- Opportunities for growth and development
- Companywide events
- Refer a Friend Program

**Responsibilities & Qualifications**:
DUTIES AND RESPONSIBILITIES
- Provide administrative and organizational support to the Senior Executive Team; coordinate and schedule meetings and appointments on a priority basis; produce meeting agendas, minutes and reports
- Screen, assess and anticipate workload based on knowledge of Executives’ and department heads’ priorities
- Monitor and respond to verbal and written enquiries from internal and external stakeholders
- Ensure maintenance of all official documents and files; establish procedures for records access
- Manage administration office space (supply ordering) and implement efficiencies
- Project manage team and special events, coordinate information flow and issue management
- Act as a liaison with executive for internal associates, external organizations and partners
- Coordinate and process bank reconciliations, corporate credit cards, senior officials’ expense claims, Parq gift card requests, travel requests and invoices
- Provide overflow support across the finance team as needed
- Provide support to other members of the leadership team if and when time permits
- Other duties as assigned

QUALIFICATIONS AND EXPERIENCE
- Minimum of 5 years related administrative experience with minimum 3 years’ experience at an executive level
- Degree, diploma or certificate in Office Administration, Business Administration or equivalent combination of skills and experience in a related field
- Demonstrated excellence in both written and oral communication (i.e. general correspondence, reports, actions plans, minutes and administrative policies and procedures); capable of prioritizing workload and detail-oriented
- Ability to exercise discretion and professionalism in handling sensitive situations, and maintaining an appropriate level of confidentiality
- Exceptional organizational skills, ability to work independently using initiative and judgment managing issues, projects and people
- Ability to work effectively with all levels of management and employees; experience in dealing with external stakeholders at a senior level
- Ability to provide superior customer service experience
- Able to adapt to changing priorities and managing multiple tasks

CERTIFICATES AND/OR LICENSES REQUIREMENTS
- Ability to obtain and maintain GPEB registration
- Ability to complete all BCLC required trainings
- Serving it Right certification

PHYSICAL REQUIREMENTS
- Able to lift, handle, and transport materials that are over 20 lbs
- Required to sit, stand and walk during working hours

We would like to acknowledge that at Parq Vancouver we live and work on the unceded traditional territories of the Coastal Salish peoples of the Musqueam, Squamish, and Tsleil-Waututh Nations

**Salary/Wage**:
60,000-70,000 annually

**Recommended Training**:
Serving It Right

**Job Application Process**:
Online

  • Executive Assistant

    2 days ago

    Vancouver, Canada Eminence Organic Skin Care Full time

    **Role Summary** As the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. In this role, you will help to ensure the completion of key deliverables, execution of company events, and other strategic projects as needed. Reporting to the Senior Executive Assistant, you will support the General...

  • Executive Assistant

    1 month ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    1 month ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Executive Assistant Job ID: FE Location: Vancouver, BC Overview:Reporting to the Executive Director- Legal, the incumbent is responsible for providing administrative support to the Executive Director, Legal and Procurement business units. What you will be doing:Working with minimal direction and exercising strong initiative, judgment and...

  • Executive Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    1 week ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    1 month ago

    Vancouver, Canada New Miles Immigration, Recruitment & Consulting Services Full time

    Phoenix Travel Ltd., founded over two decades ago, has established itself as a reputable travel service provider. The company is regulated by Consumer Protection BC and is a member of the Association of Canadian Travel Agencies. Additionally, it holds licenses with both the Air Transport Association of Canada and the International Air Transport Association....

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada Clio Full time

    -Clio is more than just a tech company-we are a global leader that is transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice Summary: We are currently seeking an Executive Assistant to work closely with our senior leadership and executive teams here at Clio. This Executive Assistant will...

  • Executive Assistant

    6 days ago

    Vancouver, Canada Ecojustice Full time

    **At A Glance** - **Location: Vancouver-based**:Remote**, **hybrid**, **onsite - **Hours**:35 Weekly - **Salary**:$71,078.53 - **Reports to**: Executive Director **About Us** At Ecojustice, we build a case for a better earth every day! We fight, and win, for our planet in court. Our Mission is why people join Ecojustice. People who choose to join us...

  • Executive Assistant

    1 day ago

    Vancouver, Canada Villa Cathay Care Home Full time

    **Executive Assistant** **JOB SUMMARY** The Executive Assistant is responsible for providing confidential administrative support to the Executive Director in all aspects of Villa Cathay Care Home’s (VCCH) operations to achieve organizational goals. This role reports directly to the Executive Director and work closely with the Leadership Team and on a...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada Chartered Professional Accountants of British Columbia Full time

    **Position: Executive Assistant** **Reports To: Executive Vice President, Learning & Engagement** **Contract Type: Indefinite, Full Time** **Job Summary** Reporting to the Executive Vice President, Learning & Engagement (L&E), the Executive Assistant provides confidential and senior-level administrative support to the EVP, Learning & Engagement. In...

  • Executive Assistant

    4 days ago

    vancouver, Canada Canaccord Genuity Group Inc. Full time

    Executive Assistant, Cash Management Group, Canaccord Genuity - Vancouver, BC Summary The Cash Management Group at Canaccord Genuity is looking for an Executive Assistant to join our high-performance team. Our group manages over $5 billion in client assets and employs like-minded individuals who c

  • Executive Assistant

    5 days ago

    Vancouver, British Columbia, Canada Poad Financial Services Inc. Full time

    Poad Financial Services Inc. provides comprehensive accounting services for both businesses and individuals. If you're looking for professional financial advice to manage your business needs, personal financial planning, retirement savings and more, then you've come to the right place. Our experienced financial advisory team has the strategic insights...

  • Executive Assistant

    1 month ago

    Vancouver, Canada Victoria Netwitt Full time

    Victoria Newitt Recruitment  has been retained by our 'Client'  to search for an Executive Assistant .   We are looking for an enthusiastic individual to provide effective and pro-active executive assistance to the Executive Vice President & COO. The ideal candidate will be experienced in handling a wide range of administrative and executive support...

  • Executive Assistant

    1 month ago

    Vancouver, Canada Aquilini Group Full time

    **Position**:Executive Assistant **Department**:Aquilini Executive Office **Reports to**:Ownership **COMPANY PROFILE**: Aquilini Group is a diversified family business founded in Vancouver, BC more than 50 years ago with roots in the real estate development and construction industry. Today the company owns and operates an international real estate...

  • Executive Assistant

    1 month ago

    Vancouver, Canada Chemistry Consulting Group Full time

    **Chemistry Consulting Group has been retained by Coast to Coast Experiences to assist in searching for an Executive Assistant to the CEO & President to join their growing organization.** Coast to Coast Experiences is a fast paced, fun, tourism-focused group with a vision of changing the industry through sustainability, electrification, social purpose, and...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada Wind Sun Sky Entertainment Full time

    Wind Sun Sky Entertainment is looking for an Executive Assistant working out of our Vancouver office. We are looking for an energetic team player who can help keep things on track and running smoothly. As the Executive Assistant, you will work with various executives to coordinate meetings, maintain tracking tools, and update studio materials. You will work...

  • Executive Assistant

    6 days ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - Excluded M&P Job Profile XMP - Administration, Level A Job Title Executive Assistant Department Executive Administration | VP Finance and Operations Compensation Range $5,063.67 - $7,294.50 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada AbCellera Full time

    AbCellera is a young, energetic, and rapidly growing biotech company with an amazing team that searches, decodes, and analyzes natural immune systems to find antibodies that can be developed into drugs to prevent and treat disease. We are seeking an organized and driven individual to join our team of talented Executive Assistants. Supporting two Executives...

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada AbCellera Full time

    AbCellera is a young, energetic, and rapidly growing biotech company with an amazing team that searches, decodes, and analyzes natural immune systems to find antibodies that can be developed into drugs to prevent and treat disease. We are seeking an organized and driven individual to join our team of talented Executive Assistants. Supporting two Executives...