Executive Assistant

4 weeks ago

Vancouver, Canada DMCL CPA LLP Full time

**About the Role**:
Our administration team is made up of office managers, receptionists, executive and administrative assistants who work diligently to support our people and keep our offices running smoothly. Whether in-person or on the phone, our clients can count on this team to connect them with the people and resources they need to achieve and exceed their business goals.

**How you'll make a difference**:

- Provide administrative support to Partners and practice management teams;
- Primary contact for clients and suppliers;
- Manage client communication and correspondence (answer and direct calls, send correspondence, meet and greet clients in an efficient, professional and friendly manner);
- Responsible for incoming/outgoing mail and deliveries;
- Manage accounts receivable, deposits and data entry;
- Prepare client billings and statements;
- Compile client financial packages (corporate, personal and trusts);
- Coordinate travel and meeting arrangements, including off-site meetings and conferences;
- Coordinate and collaborate with senior executive assistants to facilitate good communication, help coordinate joint projects, etc. and serve as backup for other executive admins as needed;
- Assist Partners and professional staff by preparing documents, scanning, organizing paperwork, filing (paper and electronic), and other administrative duties where necessary to ensure smooth operations within the team.

**Who you are**:

- Minimum 2-3 years’ experience as an Executive Assistant, preferably in a public practice or professional services firm.

**Required Skills and Abilities**
- Experience with Tax-prep and an understanding of personal and corporate taxes is an asset;
- Ability to develop a positive rapport and convey concepts and services with clients;
- Detail oriented individual with superior organizational skills;
- Self-motivated, results-oriented individual who demonstrates initiative and maturity under pressure;
- Excellent English communication skills, both written and verbal;
- Ability to work in a confidential environment and handle sensitive information with complete discretion;
- Ability to prioritize and manage multiple tasks and deadlines;
- Ability to be flexible and available for overtime as needed;
- Strong MS Office and Adobe Acrobat computer skills with the ability to grasp new technological tools.

**During tax season, especially in March and April, overtime hours will be necessary for this position.**

We’re offering an exceptional opportunity for you to use your skills in a flexible work environment with a competitive compensation and benefits package, including:

- Standard 35-hour work week;
- Flex time during the summer months;
- Paid overtime or time off in lieu of overtime.
- Extended Medical and Dental Benefits

**Your next step**:
**About DMCL**:
Dale Matheson Carr-Hilton LaBonte LLP (DMCL) is a full-service accounting firm dedicated to helping our clients achieve and exceed their business goals—no matter how ambitious. As a leading Canadian firm with global reach, we continue to remain agile and responsive, providing clients with personalized and strategic solutions specific to their industry.

With 30 partners and over 250 team members spread across Vancouver, Surrey, Tri-Cities (Port Coquitlam) and Victoria, working at DMCL means being part of a diversified team of expert advisors that view every day as a new opportunity to contribute to the success of our clients: solving costly problems, building long-lasting relationships and always striving for excellence.

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