Executive Assistant to The Chair
3 weeks ago
**Date Posted**:11/12/2024
**Req ID**: 40654
**Faculty/Division**: Faculty of Arts & Science
**Department**: Department of History
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00003308
**Note**:This is for a TERM position ending in October 2025
**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
The University of Toronto’s Department of History is one of the largest history departments in North America and is internationally renowned. Ranked 6th among public universities worldwide and 4th in North America, we are home to a critical mass of expertise. Our department offers exciting opportunities to interpret the past and examine its significance through research, education, and life-long learning. If you are enthusiastic about being active in local, national, and international research and public affairs to bring unique perspective to important events, consider a future with us.
**Your opportunity**:
The Department of History provides an open, professional environment that fosters a culture built on respect, goal orientation, self-motivation, accountability, and teamwork. We believe in recognizing and valuing our employee’s contributions to the advancement of the department’s goals while promoting a strong commitment to work-life balance among our employees.
Reporting to the Departmental Manager, as the Executive Assistant to the Chair, you will provide key support to our senior leadership and coordinate the academic life cycle for appointed faculty including academic searches, tenure, and promotions proceedings. This position also plays a pivotal role in managing and preserving the Chair's time, ensuring that his schedule is optimized for important priorities and decisions.
**Your responsibilities will include**:
- Collecting feedback from search committee members
- Collecting documentation required to carry out the tenure and review processes from senior leadership
- Preparing draft statistical reports and summaries from data collected
- Determining logístical details and activities for events and/or programming
- Editing content for brochures, newsletters, websites and/or handbooks
- Ordering supplies within established limits
- Coordinating meeting schedules, agendas, materials, action and follow-up items for the Chair
**Essential Qualifications**:
- Advanced College Diploma (3 years) in Business or Administration or acceptable combination of equivalent experience.
- Three years of relevant /executive assistant experience in a fast pace academic or related professional work environment.
- Extensive experience in efficiently managing one or more executive schedule/calendar.
- Experience providing administrative and coordination of support for all University of Toronto academic process, as well as preparing and coordinating all related documents.
- Experience administering human resources processes and policies, preferably in an academic environment.
- Experience assisting with the planning of events.
- Experience ordering supplies.
- Experience compiling statistics and developing administrative protocols.
- Strong organizational and time management skills with a superior ability to oversee an executive’s schedule.
- Ability to understand and interpret procedures and guidelines.
- Excellent organizational skills to maintain record and filing systems.
- Excellent interpersonal skills with a superior service orientation and ability to deal tactfully, and effectively with students at all levels, staff and faculty, as well as with the general public.
**To be successful in this role you will be**:
- Approachable
- Diligent
- Meticulous
- Multi-tasker
- Organized
- Proactive
- Team player
This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.
**Closing Date**: 11/25/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term **Note**:This is for a TERM position ending in October 2025
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Becky Lee
**Lived Experience Statement
-
Bilingual Executive Assistant to The Chair of The
3 months ago
Toronto, Canada Royal Bank of Canada Full time**Job Summary** **What is the opportunity?** Responsible for providing organizational and executive administrative support - with a high degree of confidentiality, discretion and judgement - to the Chair of the Board, directors and the Corporate Secretary’s Department, in the coordination and execution of Board and Committee matters. Acting as a “chief...
-
Executive Assistant to The Chair
3 months ago
Toronto, Canada University of Toronto Full time**Date Posted**:09/26/2024 **Req ID**: 39701 **Faculty/Division**: Faculty of Arts & Science **Department**: Department of History **Campus**: St. George (Downtown Toronto) **Position Number**: 00003308 **Description**: **About us**: The University of Toronto’s Department of History is one of the largest history departments in North America and is...
-
Executive Assistant to The Chair and Project
2 months ago
Toronto, Canada University of Toronto Full time**Date Posted**:09/26/2024 **Req ID**: 39583 **Faculty/Division**: Faculty of Arts & Science **Department**: Department of Physcis **Campus**: St. George (Downtown Toronto) **Position Number**: 00056541 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...
-
Toronto, Ontario, Canada Royal Bank of Canada> Full timeJob SummaryJob DescriptionWhat is the opportunity?As a key member of the Corporate Secretary's Department, the successful candidate will provide high-level administrative support to the Chair of the Board, directors, and senior executives. This role requires a high degree of confidentiality, discretion, and judgment to coordinate and execute Board and...
-
Toronto, Canada Royal Bank of Canada> Full timeJob SummaryJob DescriptionWhat is the opportunity?Responsible for providing organizational and executive administrative support – with a high degree of confidentiality, discretion and judgement – to the Chair of the Board, directors and the Corporate Secretary’s Department, in the coordination and execution of Board and Committee matters. Acting as a...
-
Toronto, Canada Royal Bank of Canada Full timeJob SummaryJob DescriptionWhat is the opportunity?Responsible for providing organizational and executive administrative support - with a high degree of confidentiality, discretion and judgement - to the Chair of the Board, directors and the Corporate Secretary's Department, in the coordination and e
-
Executive Assistant
5 months ago
Toronto, Canada Shiplake Properties Full timeThe Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...
-
Assistant, Executive
5 months ago
Toronto, Canada Samuel, Son & Co., Limited Full timePurpose-driven and highly organized, the Executive Assistant must have exceptional written and verbal communication skills to effectively and seamlessly communicate and build relationships with the Chair & President’s wide-ranging global network in person, online, in writing, and on the phone. They must also demonstrate outstanding administrative skills to...
-
Administrative Assistant to The Chair
3 months ago
Toronto, Canada York University Full time**Purpose**: The Administrative Assistant to the Chair (Admin. Asst. to the Chair) supports the Chair and the Operations Manager in various administrative matters including facilitating the day-to-day operations of the Office of the Chair/School within the policies and procedures of the Faculty and the University. The role supports activities such as the...
-
Maintenance Helper
8 months ago
Toronto, Canada Chair-man Mills Full timeAt Chair-Man Mills, our goal is to service our clients with the highest of service. Maintenance Helper will play a crucial role in ensuring the proper maintenance and repair of our damaged items, contributing to the seamless execution of events and overall customer satisfaction. **RESPONSIBILITIES** - Equipment Maintenance: Assist in the maintenance, repair...
-
Sales Coordinator
6 months ago
Toronto, Canada Chair-man Mills Full time**Chair-man Mills** Chair-man Mills Corporation is a true leader in the event rental business and has earned this reputation through decades of being first-to-market with innovative designs and rental items and by maintaining a commitment to customer relationships that is second-to-none. **Sales Coordinator** We are seeking a highly organized and...
-
Arthur Sommer Rotenberg Chair in Depression and
6 months ago
Toronto, Canada University of Toronto Full timeU of T has one of the strongest research and teaching faculties in North America, and is consistently ranked as the top Canadian university in international rankings. The Toronto Academic Health Science Network (TAHSN), composed of the University and its eight fully affiliated institutes, is one of the world’s largest, most productive academic health...
-
Cameron Wilson Chair in Depression Studies
6 months ago
Toronto, Canada University of Toronto Full timeU of T has one of the strongest research and teaching faculties in North America, and is consistently ranked as the top Canadian university in international rankings. The Toronto Academic Health Science Network (TAHSN), composed of the University and its eight fully affiliated institutes, is one of the world’s largest, most productive academic health...
-
Vice-chair Assistant
2 weeks ago
Toronto, Canada Ministry of Labour, Immigration, Training and Skills Development Full timeThe Labour Relations Board is seeking a highly motivated individual to provide effective administrative support services to the Alternate Chair and Vice Chairs. Consider this exciting opportunity and contribute to the Ministry's efforts to advance safe, fair and harmonious workplace practices for Ontarians. **OPS Commitment to Diversity, Inclusion,...
-
Executive Assistant to The Chief Administrative
6 months ago
Toronto, Canada The Royal Conservatory Full time**Job Description**: **What is the Opportunity?**: The Executive Assistant plays a pivotal role in delivering and maintaining varied administrative support for the office of the Chief Administrative Officer (CAO). Serving as the primary contact between staff members, the board of directors, external partners, and the CAO, the Executive Assistant will manage...
-
Associate Counsel to The Chair
6 months ago
Toronto, Canada Workplace Safety and Insurance Appeals Tribunal Full timeThe Workplace Safety and Insurance Appeals Tribunal (WSIAT) is a highly specialized adjudicative tribunal that hears appeals of final decisions of the Workplace Safety and Insurance Board. The WSIAT is currently seeking a motivated individual as an Associate Counsel to the Chair to provide expert legal advice and procedural support to the Counsel to the...
-
Executive Assistant
6 months ago
Toronto, Canada The Salvation Army Full time**About The Salvation Army** **Mission Statement** The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. **Vision Statement** We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of...
-
Chair, Experimental Animation
8 months ago
Toronto, Canada OCAD University Full time**THIS APPOINTMENT IS OPEN ONLY TO CURRENT **OCAD UNIVERSITY** FACULTY MEMBERS WITH TENURE-TRACK OR TENURED STATUS.** The Faculty of Art seeks a dynamic and collaborative academic leader to assume the role of the Chair of Experimental Animation. This position provides crucial leadership for faculty and students across diverse areas within the program,...
-
Assistant to The Chair
2 months ago
Toronto, Canada University of Toronto Full time**Date Posted**:10/11/2024 **Req ID**: 40125 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Dept of Immunology **Campus**: St. George (Downtown Toronto) **Position Number**: 00043755 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the...
-
Account Coordinator
7 months ago
Toronto, Canada Chair-man Mills Full time**Chair-man Mills** Chair-man Mills Corporation is a true leader in the event rental business and has earned this reputation through decades of being first-to-market with innovative designs and rental items and by maintaining a commitment to customer relationships that is second-to-none. **Position Overview** As an integral member of the sales team, the...