Assistant to The Chair

2 months ago

Toronto, Canada University of Toronto Full time

**Date Posted**:10/11/2024
**Req ID**: 40125
**Faculty/Division**: Temerty Faculty of Medicine
**Department**: Dept of Immunology
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00043755

**Description**:
**About us**:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

**Your opportunity**:
As Assistant to the Chair & Academic Appointments Coordinator, you will ensure an effective and efficient operation of the Chair's Office and provide high quality administrative support in the areas of academic searches, appointments, reviews and promotions. You will serve as a primary resource for departmental inquiries, draft and edit correspondence and support various projects, conferences and initiatives. Your stellar communication and organizational skills combined with your high degree of professionalism and confidentiality will be essential to your success in this role.

**Your responsibilities will include**:

- Providing support to the tenure and review process by implementing plans and process improvements for tenure and review activities, collecting feedback from committee members, preparing draft statistical reports and summaries, collecting and filing dossier materials and passing on dossiers for review
- Providing committee support, including booking rooms, minute taking and preparing agendas
- Providing administrative support for the department’s promotion, tenure and review committee (PTR) and other annual faculty processes for appointed and status-only faculty
- Managing the Chair’s calendar, arranging travel arrangements and drafting correspondence on behalf of the Chair
- Generating reports and formatting data for presentation
- Coordinating event logistics, including booking speakers, arranging catering and organizing materials

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience
- Minimum three (3) years’ related experience, preferably within an academic institution
- Demonstrated experience supporting senior administrators including managing calendars, scheduling multiple meetings, coordinating travel arrangements and booking accommodations
- Demonstrated experience providing support for academic searches, appointments, promotions and reviews
- Experience writing and editing correspondence materials and preparing status reports
- Experience providing support to committees (i.e. taking and transcribing meeting minutes, preparing agendas, making logístical arrangements)
- Experience providing support to conference and events
- Experience using a range of enterprise systems including: HRIS, USource, SharePoint, and One Drive
- Advanced technical proficiency and expertise in Microsoft Office Suite, survey tools, applicant tracking systems, virtual conference platforms
- Strong interpersonal and communication skills, both oral and written
- Superior customer service skills; ability to work effectively with faculty members and other key stakeholders
- Ability to interpret policies and guidelines and develop processes and procedures
- Demonstrated ability to work independently and also collaboratively in a team environment
- Superior organizational and time management skills with an ability to prioritize, multi-task and meet strict deadlines
- Effective problem solving, tact, discretion and good judgement in dealing with confidential information

**Assets (Nonessential)**:

- Experience working with Successfactor and Laserfiche
- Familiarity with payroll processing for CUPE U1 and CUPE U3

**To be successful in this role you will be**:

- Efficient
- Multi-tasker
- Organized
- Team player

**Closing Date**: 10/28/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Andrea Varicak

**Lived Experience Statement

  • Administrative Assistant to The Chair

    3 months ago

    Toronto, Canada York University Full time

    **Purpose**: The Administrative Assistant to the Chair (Admin. Asst. to the Chair) supports the Chair and the Operations Manager in various administrative matters including facilitating the day-to-day operations of the Office of the Chair/School within the policies and procedures of the Faculty and the University. The role supports activities such as the...

  • Bilingual Executive Assistant to The Chair of The

    3 months ago

    Toronto, Canada Royal Bank of Canada Full time

    **Job Summary** **What is the opportunity?** Responsible for providing organizational and executive administrative support - with a high degree of confidentiality, discretion and judgement - to the Chair of the Board, directors and the Corporate Secretary’s Department, in the coordination and execution of Board and Committee matters. Acting as a “chief...

  • Vice-chair Assistant

    4 weeks ago

    Toronto, Canada Ministry of Labour, Immigration, Training and Skills Development Full time

    The Labour Relations Board is seeking a highly motivated individual to provide effective administrative support services to the Alternate Chair and Vice Chairs. Consider this exciting opportunity and contribute to the Ministry's efforts to advance safe, fair and harmonious workplace practices for Ontarians. **OPS Commitment to Diversity, Inclusion,...

  • Vice-Chair Assistant

    1 week ago

    Toronto, Canada Ministry of Labour, Immigration, Training and Skills Development Full time $28 - $33

    The Labour Relations Board is seeking a highly motivated individual to provide effective administrative support services to the Alternate Chair and Vice Chairs. Consider this exciting opportunity and contribute to the Ministry's efforts to advance safe, fair and harmonious workplace practices for Ontarians. OPS Commitment to Diversity, Inclusion,...

  • Executive Assistant to The Chair

    3 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:09/26/2024 **Req ID**: 39701 **Faculty/Division**: Faculty of Arts & Science **Department**: Department of History **Campus**: St. George (Downtown Toronto) **Position Number**: 00003308 **Description**: **About us**: The University of Toronto’s Department of History is one of the largest history departments in North America and is...

  • Maintenance Helper

    8 months ago

    Toronto, Canada Chair-man Mills Full time

    At Chair-Man Mills, our goal is to service our clients with the highest of service. Maintenance Helper will play a crucial role in ensuring the proper maintenance and repair of our damaged items, contributing to the seamless execution of events and overall customer satisfaction. **RESPONSIBILITIES** - Equipment Maintenance: Assist in the maintenance, repair...

  • Executive Assistant to The Chair

    1 month ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:11/12/2024 **Req ID**: 40654 **Faculty/Division**: Faculty of Arts & Science **Department**: Department of History **Campus**: St. George (Downtown Toronto) **Position Number**: 00003308 **Note**:This is for a TERM position ending in October 2025 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading...

  • Chair, Drawing and Painting Program

    8 months ago

    Toronto, Canada OCAD University Full time

    **THIS APPOINTMENT IS OPEN ONLY TO CURRENT **OCAD UNIVERSITY** FACULTY MEMBERS WITH TENURE-TRACK OR TENURED STATUS.** The Faculty of Art is in search of a dynamic and collaborative academic leader to assume the role of Chair of the Drawing and Painting Program (DRPT). The Chair will provide leadership for faculty and students in the Drawing and Painting...

  • Sales Coordinator

    6 months ago

    Toronto, Canada Chair-man Mills Full time

    **Chair-man Mills** Chair-man Mills Corporation is a true leader in the event rental business and has earned this reputation through decades of being first-to-market with innovative designs and rental items and by maintaining a commitment to customer relationships that is second-to-none. **Sales Coordinator** We are seeking a highly organized and...

  • Arthur Sommer Rotenberg Chair in Depression and

    6 months ago

    Toronto, Canada University of Toronto Full time

    U of T has one of the strongest research and teaching faculties in North America, and is consistently ranked as the top Canadian university in international rankings. The Toronto Academic Health Science Network (TAHSN), composed of the University and its eight fully affiliated institutes, is one of the world’s largest, most productive academic health...

  • Cameron Wilson Chair in Depression Studies

    6 months ago

    Toronto, Canada University of Toronto Full time

    U of T has one of the strongest research and teaching faculties in North America, and is consistently ranked as the top Canadian university in international rankings. The Toronto Academic Health Science Network (TAHSN), composed of the University and its eight fully affiliated institutes, is one of the world’s largest, most productive academic health...

  • Chair, First Year Experience

    7 months ago

    Toronto, Canada OCAD University Full time

    **NOTE: THIS APPOINTMENT IS OPEN ONLY TO CURRENT OCAD U FACULTY MEMBERS WITH TENURE-TRACK OR TENURED STATUS** - OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we work, stand and create._ The...

  • Chair, Photography, Printmaking

    8 months ago

    Toronto, Canada OCAD University Full time

    **THIS APPOINTMENT IS OPEN ONLY TO CURRENT **OCAD UNIVERSITY **FACULTY MEMBERS WITH TENURE-TRACK OR TENURED STATUS.** The Faculty of Art is seeking a dynamic and collaborative academic leader to assume the position of Chair of Photography, Printmaking, and Publications (PPP) program cluster. This position provides important leadership for faculty and...

  • Bilingual Executive Assistant to the Chair of the Board

    3 months ago

    Toronto, Canada Royal Bank of Canada> Full time

    Job SummaryJob DescriptionWhat is the opportunity?Responsible for providing organizational and executive administrative support – with a high degree of confidentiality, discretion and judgement – to the Chair of the Board, directors and the Corporate Secretary’s Department, in the coordination and execution of Board and Committee matters.  Acting as a...

  • Executive Assistant to The Chair and Project

    3 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:09/26/2024 **Req ID**: 39583 **Faculty/Division**: Faculty of Arts & Science **Department**: Department of Physcis **Campus**: St. George (Downtown Toronto) **Position Number**: 00056541 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Driver Helper

    6 months ago

    Toronto, Canada Chair-man Mills Full time

    At Chair-Man Mills, our goal is to service our clients with the highest of service. We rent everything you could need for the event, except for the food, drink and guests. We deliver and pick up party rentals in the Toronto Area and occasionally out of town. We are a flexible and positive employer with many shifts and work schedules to suit. **DETAILED JOB...

  • Driver Helper

    6 months ago

    Toronto, Canada Chair-man Mills Full time

    At Chair-Man Mills, our goal is to service our clients with the highest of service. We rent everything you could need for the event, except for the food, drink and guests. We deliver and pick up party rentals in the Toronto Area and occasionally out of town. We are a flexible and positive employer with many shifts and work schedules to suit. **Schedule: Day...

  • Driver Helper

    6 months ago

    Toronto, Canada Chair-man Mills Full time

    At Chair-Man Mills, our goal is to service our clients with the highest of service. We rent everything you could need for the event, except for the food, drink and guests. We deliver and pick up party rentals in the Toronto Area and occasionally out of town. We are a flexible and positive employer with many shifts and work schedules to suit. **Shifts...

  • Driver Helper

    6 months ago

    Toronto, Canada Chair-man Mills Full time

    At Chair-Man Mills, our goal is to service our clients with the highest of service. We rent everything you could need for the event, except for the food, drink and guests. We deliver and pick up party rentals in the Toronto Area and occasionally out of town. We are a flexible and positive employer with many shifts and work schedules to suit. **Shifts...

  • Associate Counsel to The Chair

    6 months ago

    Toronto, Canada Workplace Safety and Insurance Appeals Tribunal Full time

    The Workplace Safety and Insurance Appeals Tribunal (WSIAT) is a highly specialized adjudicative tribunal that hears appeals of final decisions of the Workplace Safety and Insurance Board. The WSIAT is currently seeking a motivated individual as an Associate Counsel to the Chair to provide expert legal advice and procedural support to the Counsel to the...