Payroll and Benefits Specialist

6 days ago

Vancouver, Canada Vega Full time

**About VEGA**:
Vega is a premium, award-winning brand at the forefront of the plant-based, whole food revolution. We are committed to bringing sustainable plant-based nutrition to the world and we’re proud to be part of the B Corp movement; a commitment to meeting rigorous standards of social and environmental performance, accountability, and transparency. Vega has been named one of the Best Workplaces in Canada and has been recognized as one of the Best Workplaces for Women. We honor a triple bottom line approach to business placing emphasis on people, planet and performance. Join a great team atmosphere with a driven, vivacious group of people.

**Position Overview**:
Reporting to the Senior Manager of Human Resources, this position is the lead payroll and benefits specialist within our North American Wellmore Human Resource unit. This unit supports all employees across multiple entities in the United States and Canada. Supporting approximately 200 employees. With limited supervision the incumbent executes the preparation, documentation, and collaboration of payroll and benefits duties. This role will be working closely with cross-functional partners to develop and implement continuous improvement opportunities to improve the effectiveness of payroll and benefits operations.

**Primary Responsibilities**:

- Manage reporting, reconciliation, and auditing of employee wages, payroll taxes, benefit deductions, garnishments, and other payments assigned to business units in collaboration with various groups including HR business partners, benefits, compensation, accounting and internal/external auditors.
- Develop, implement and monitor payroll operations standard operating procedures, policies, and guidelines for execution of both US and Canadian payrolls. Communicate procedures to various stakeholders as required.
- Proactively identify and lead continuous improvement efforts that improve the effectiveness of payroll operations. Work with both internal business partners and external parties to document, analyze, implement and monitor improvement opportunities.
- Manage the delivery of key payroll projects that include obtaining an understanding of the issue, collaboration with key team members about the issues, and co-development of recommendation
- Responsible for capturing activities of compiling payroll statistics, maintaining payroll control records, and special requests
- Manage benefits programs both in Canada and United States.
- Position will exhibit good customer service skills in supporting the Company’s employees and must possess strong written and verbal communication skills
- Maintain payroll internal controls; ensuring proper procedures, policies, and rules are applied to payroll activities
- Strong technical knowledge of payroll required, experience with ADP or similar system is an asset
- Strong experience in both Canada and USA laws and regulation in relation to payroll and benefits
- Assist with year-end processes and reconciliations partnering with the accounting team
- Audit of payroll systems and reports on a payroll cycle basis
- Research complex payroll issues for proper treatment
- Manage vendor relationships and requests
- Administer employee benefits programs such as medical, dental, vision plans, life and disability insurance plans, leaves of absence, Canadian RRSP and US 401k retirement plan
- Work closely with the benefits team, benefits consultants and insurance vendors to implement approved new plans or changes to existing plans by preparing announcement materials, gathering plan summary documents, updating the employee intranet, and other media for communicating plans to employees
- Craft content and communications for employees that are approachable, succinct, and reflect Company culture
- Prepare benefits reports for plan audits, actuaries, insurance carriers, and management
- Lead and act as project manager for the following benefit plans/programs:

- Compliance management; ensure the program is meeting all legislative requirements including, but not limited to 5500 filings, ACA reporting, distribution of required notices. Continually evaluate and proactively inform on upcoming changes that may impact company
- USA Leave of Absence Administration
- ADP Workforce Now benefits system administration
- Dental, Vision, Life/AD&D and LTD
- Federal COBRA
- Co-manage the following:

- Annual Open Enrollment management
- Additional duties as assigned by Manager

**Education and Experience**:

- Experience with administration of complex multi-site payroll execution required.
- Prior experience managing payroll activities for exempt and non-exempt employee populations is required.
- Expert level proficiency in payroll laws and regulations for US and Canadian payroll.
- Work with ADP or similar system is an asset
- Strong understanding of payroll accounting principles required.
- Prior experience manager relationships with outsourced payroll operations needed.

**Knowledge, Skills

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