Administrative Officer

4 weeks ago

Winnipeg, Canada Pan Am Clinic Full time

CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a world free of cancer drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed to its employees' well-being and professional development.
Competition # 427-24-713505590
**Posting End Date**: December 13, 2024
**City**: Winnipeg
**Work Location**: MacCharles
**Department**: Community Oncology
**Union**: Non-Union
**Hiring Status**: Indefinite Term
**Reason for Term**: Other Leave
**Anticipated Start and End Date**: January 06, 2025 - Indefinite
**FTE**: 1.0
**Anticipated Shift**: Days
**Daily Hours Worked**: 7.75
**Annual Base Hours**: 2015
**Salary**: $28.540/$29.389 /$30.303/$31.213
**Job Summary**:
Under the supervision of the Director of Community Oncology, the Administrative Officer provides senior administrative support to the Director of the Community Oncology Program and the Director of Patient Services and Clinical Innovation, as well as supervision and distribution of workload to the departmental Administrative Assistant and in-scope departmental secretaries within the program and sub-programs. Administrative support includes final document preparation, arranging meetings and interviews, managing time schedules, creation and distribution of communications, general organization within the office, coordination and preparation of financials, maintenance of statistical reports for internal and external purposes. The incumbent will organize and prioritize the administrative activities ensuring all the work is completed within established time frames. The Administrative Officer will support the coordination of the day-day activities for the Program Directors, as well as to the Community Oncology Program, Central Referral Office and Clinical Innovation and all the different components of these programs. The incumbent for this position will assume responsibility of projects with minimum supervision. Ability to coordinate activities with multiple partners as well as the CCMB executive team is an important component of the position.
The Administrative Officer will assist the department with staff recruitment, hiring, on-boarding and off-boarding. Other duties and responsibilities include payroll entries, coordination and minute taking of division meetings, preparation and upkeep of administrative standard operating procedures, preparation of financial paper work coverage for out-of-scope administrative duties and other duties as assigned.

**Qualifications**:
Education
Successful completion of a recognized Administrative Training Program or related from an accredited educational institution.
Experience
5 years directly related experience, supporting an intermediate / senior level leader
2 years supervisory / leadership experience
Experience on payroll entries for department staff
Experience recording and preparing minutes and agendas
Skills and Abilities
Ability to work independently interfacing with highly-skilled professionals in a team environment and provide leadership in work activities
Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines
Demonstrated problem-solving skills
Demonstrated ability to organize, assign and supervise the work of secretarial staff
Demonstrated excellence of written and verbal communication skills
Ability to compose correspondence on behalf of department heads / manager
Experience scheduling and coordinating meetings and travels
Experience maintaining spreadsheets and databases
**Proficiency with computerized systems (Microsoft Office**: Outlook, Word, Excel, Access, PowerPoint)
Excellent keyboarding skills 65 WPM.
An acceptable equivalent combination of education and experience may be considered.
Other
Must have a satisfactory employment record.
Must be legally able to work in Canada.
Ability to speak French is considered an asset.
**Assets**:
Skills in project management
Experience working in a healthcare environment
Experience working in a unionized environment
Interested and qualified applicants are invited to submit a detailed and current resume, plus a cover letter demonstrating how you meet the above qualifications and the above competition number.

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