Admission Coordinator

7 months ago

Toronto, Canada Havergal College Full time

We are seeking an individual who is inspired by our mission and whose beliefs align with our core values of integrity, compassion, inquiry and courage, and reflects our core competencies to join Havergal College as an **Admission Coordinator. **This is a full-time position.

**Why Havergal is the Place to Be**

Founded in 1894 and located on a beautiful 22-acre campus in midtown Toronto, Canada, Havergal College is one of Canada’s pre-eminent independent schools for girls from Junior Kindergarten through Grade 12.
At Havergal College, we believe that great schools are made up of great people. With a rich history spanning over 125 years, we are committed to offering a contemporary liberal arts education, which is rooted in the Anglican tradition. Our mission is to prepare young women to make a difference. Through our outstanding academic and cocurricular programs, and a cohesive and collegial team of faculty and administration staff, we nurture a culture of capability that fosters self-confidence, leadership, critical thinking and global-mindedness within our students.

We take pride in attracting and retaining highly-qualified faculty and administration staff to ensure that our school remains at the forefront of educational excellence. Join us in this transformative journey of education, working together to empower young women to make a positive difference in our world.

**The Position**:
In support of Havergal’s pursuit to enroll mission fit students and families, the Admission Coordinator will provide outstanding customer service while administering the admission processes and procedures relating to enrollment, primarily in the Junior School.

**Specific Accountabilities**:
**Admission Process Management and Customer Service**

Ensures all families feel welcome and supported in their interactions with Havergal

Responds to enquiries from the public, parents and teachers concerning admission to the Junior School

Maintains and updates JS applicant data, following up with any families who need to complete forms, send in reports or provide any additional documentation

Conducts and arranges tours for families, working closely with the JS Welcome Committee under the guidance of the Associate Director of Admission

Arranges interviews for applicants and their parents with the Director of Admission and the Associate Director

**Event Management and Outreach**

Assists Associate Director of Admission with assessment day procedures, scheduling applicant visits, copying any materials needed by the team

With input from the Director and Associate Directors, coordinates all admission events including but not limited to: Open House, JS Coffee and Conversations, Behind the Ivy and new student and new Family onboarding events

Supports the Executive Director of Strategic Enrollment Management (ED SEM), and Manager of Parent Relations with major school events including Celebration Saturday

Provides administrative support for all Junior School events including producing name tags, room bookings etc.

Attends weekly event meeting

Attends evening and weekend admission events when necessary

Assists with Upper and Boarding School tours during the summer when members of the team are on vacation or absent

**Data Management**

Oversees the Admission module of Veracross, performing weekly data integrity checks

With the Director of Admission, manages the Admission calendar, ensuring deadlines are met and that the team is aware of upcoming events that may have an impact on the daily operations of the office (travel, testing dates etc.)

Works with the Director of Admission and ED SEM to produce reports for the Senior Leadership Team and the Board of Governors, building pertinent reports in Veracross

Other duties as required.

**Qualifications, Knowledge and Experience**

Related post-secondary education or equivalent work experience

Minimum 5 years’ experience working directly for senior management

Experience in an educational setting a definite asset

Strong computer (Google suite, Word, Excel and databases), organizational and analytical skills required

Event planning and coordination experience and knowledge

Demonstrated ability to juggle competing priorities and to re-prioritize throughout the day in a fast-paced environment

Must handle sensitive information in a highly confidential manner

Excellent interpersonal and communication skills, both oral and written

A self-starter who takes initiative, is proactive, problem solves and is a team player

Able to react with grace under pressure, treat all families with dignity and respect

**Demonstrated ability and commitment to the Core Competencies of**:
Inclusive Excellence

Collaboration & Teamwork

Integrity & Trust

Learning Agility

Communication

Growth Mindset

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