Admissions Officer

2 months ago

Toronto, Canada University of Toronto Full time

**Date Posted**:10/18/2024
**Req ID**: 40233
**Faculty/Division**: Faculty of Pharmacy
**Department**: Faculty of Pharmacy
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00009488

**About us**:
The Leslie Dan Faculty of Pharmacy at the University of Toronto is Canada’s top faculty of pharmacy and ranked among the top in the world. We bring together Canada’s leading scientists, researchers, and educators in the heart of Toronto’s innovation and health research ecosystem. We advance professional pharmacy practice and pharmaceutical science through world-leading education and research and are recognized worldwide for our outstanding scholarship, ingenuity, creativity, and impact.

Our faculty, students, staff, and alumni come together to create a vibrant, collaborative environment rich with possibilities. We are at the forefront of redefining pharmacy’s impact in health care and developing the capacity of pharmaceutical science to pinpoint better therapeutic targets, create new ways of building medications, and ensure medication use is safe and effective. We are committed to achieving inclusive excellence and fostering an environment where each member of our community can achieve their full potential.

**Your opportunity**:
**Your responsibilities will include**:

- Advising potential applicants, students, parents, and/or guidance counselors on admissions criteria and processes by probing and providing a range of options and possible consequences
- Preparing draft statistical reports and summaries from data collected
- Analyzing statistical information to inform admissions projections and planning activities
- Keeping well-informed on industry best practices and trends
- Promoting programs at recruitment events
- Liaising with service providers to coordinate the resolution of technical/administrative issues
- Troubleshooting and resolving technical issues

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent education and experience.
- Minimum four years of experience working in admissions in a post-secondary institution, in a second-entry professional program, preferably heath-care focused.
- Demonstrated knowledge of best practices for promoting educational programs and engaging potential students.
- Demonstrated knowledge of theories related to equity, diversity, and inclusion as they relate to admissions and student services.
- Familiarity with admissions software and databases and demonstrated ability to learn new systems.
- Experience in identifying inefficiencies and areas for improvement, with a proven record of recommending changes to enhance operational effectiveness.
- Proven track record of effectively liaising with service providers to ensure organizational needs are met, including coordinating technical and administrative support, troubleshooting issues, and exploring customizations.
- Superior computer and data skills, including Power BI (or similar), manipulating and analyzing data, and producing statistical information and data visualization for decision-making.
- Strong written and verbal communication skills for preparing letters, reports, and conducting presentations/workshops/training sessions to external and internal attendees.
- Demonstrated ability to troubleshoot and resolve technical issues efficiently
- Strong student service orientation: tact and diplomacy in dealing with students and students’ family members, maintaining confidentiality in working with student information.

**Assets (Nonessential)**:

- Experience working in a health profession faculty
- Experience with VidCruiter, Pharm/MedSIS, or Casper is considered a definite asset.

**To be successful in this role you will be**:

- Communicator
- Efficient
- Goal oriented
- Meticulous
- Organized
- Problem solver

**Note**:
**Closing Date**: 11/04/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Registrarial Services

**Lived Experience Statement

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