Administrative Assistant

2 weeks ago

Hamilton, Canada McMaster University Full time

Department of Philosophy Administrative Assistant - Undergraduate Programs

**Schedule**

Mon-Fri, 8:30-4:30

35 hours/ week; $25/hour

(March 2024 - June 2024)

**Education Level**

College diploma in Office Administration or related field

**Department description**:
The Department of Philosophy conducts leading-edge research and top-tier training of undergraduate and graduate students in a wide range of areas of philosophy. We maintain rich collaborative relationships with many departments and programs across Humanities and
across campus and with various McMaster research institutes, including the Institute on Applied Ethics and Policy for Innovation.

The Department of Philosophy seeks an Administrative Assistant to join their dynamic team. The Administrative Assistant will assist with planning and maintaining the efficient operation of the Department’s Academic Programs with special focus on its Undergraduate Programs, in both Philosophy and Justice, Political Philosophy and Law (JPPL). The successful incumbent will provide support in all aspects of the programs including the implementation and resource management of the department. The incumbent plans and coordinates a variety of academic program or department events and activities and performs the duties of the position in accordance with established policies, procedures, and calendar of events.

**Assets**:

- Knowledge and experience with PeopleSoft/Mosaic functions (Campus Solutions and Finance modules)
- Knowledge of and experience within the Faculty of Humanities is an asset.
- Experience with an academic environment is an asset.
- Experience working with a diverse range of people, including those from equity-seeking groups, and a commitment to fostering equitable, inclusive and accessible workplace environments.
- Excellent problem-solving skills, verbal and written communication as well as time management skills will be assets in this position

**General Description**

Responsible for providing administrative support for an academic program or department. Plans and coordinates a variety of academic program or department events and activities and is also accountable for monitoring the graduate program budget and forecasting financial gains and shortfalls. Performs the duties of the position in accordance with established policies, procedures, and calendar of events.

Representative Duties & Responsibilities
- Identify and analyze problems with the program and prepare recommendations for review and approval.
- Investigate questions and resolve problems concerning program, curricula, and admissions.
- Inform faculty of student eligibility for funding opportunities and discuss funding scenarios and scholarship options on a case by case basis.
- Advocate on behalf of students who require accommodations or non-standard arrangements with regards to funding and program requirements.
- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Plan and coordinate a variety of events and activities such as seminars, workshops, and conferences.
- Create financial projections and make adjustments to the program budget throughout the fiscal year.
- Coordinate and organize regularly recurring events such as registration, timetabling, room bookings, examinations, committee meetings, and course material requests.
- Monitor and review program registrations and liaise with other departments to process changes to student records and registration.
- Compile course information and update course calendar information.
- Provide program and admissions information to potential applicants, students and faculty.
- Act as a liaison between students and the various individuals and offices within and external to the department. Inform faculty of established procedures for exam preparation and grade submissions.
- Ensure that proper procedures are followed and deadlines are adhered to.
- Ensure that there are no conflicts with student timetables and work with the appropriate office to resolve course conflicts.
- Monitor student course registration and provide electronic permissions to allow students to enrol in limited enrolment courses.
- Monitor budgets and reconcile accounts.
- Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Gather and compile the paperwork required to facilitate hiring and payment processes.
- Input financial and employee information required to process pay.
- Write a variety of documents such as correspondence, reports, and meeting minutes.
- Format, word process, edit, and proofread a variety of documents and materials.
- Gather and compile data and documentation for a variety of reports, memos, and program activities.
- Gather, assemble, and distribute documentation required for registration, course material, grade appeals, reinstatements, course overload and prerequisi

  • Administrative Assistant

    5 days ago

    Hamilton, Canada Benefits - Counsel (Canada) Full time

    **Primary Objective**: The Administrative Assistant will work with the operational manager and is responsible for assisting in all aspects of the day to day administration of operations. Providing administration duties and customer service to all office functions. The Administrative Assistant will be responsible for providing support to the Manager on wide...

  • Administrative Assistant

    1 day ago

    Hamilton, Canada Team 2000 Realty Inc., Brokerage Full time

    TEAM 2000 REALTY Inc., Brokerage is seeking an Administrative Assistant as well as Hostesses/Reception Desk Attendee for their New Home Builder Sales Office in Hamilton (specifically Mount Hope and Cambridge). - Excellent Presentation Skills with a Positive Attitude - Punctual, Professional, Courteous, Outgoing & Energetic with the ability to work in a Team...

  • Administrative Assistant

    1 week ago

    Hamilton, Canada Bayshore HealthCare Full time

    Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight...

  • Administrative Assistant

    2 days ago

    Hamilton, Canada Pinchin Ltd. Full time

    **Administrative Assistant** **Hamilton, St. Catharines, Barrie, or London, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in one of the Hamilton, St. Catharines, Barrie or London, ON offices. The Administrative Assistant will contribute to the smooth and effective operation of our office, as...

  • Administrative Assistant

    3 days ago

    Hamilton, Canada Anglican Diocese of Niagara Full time

    The Anglican Diocese of Niagara is seeking a full-time administrative assistant to provide comprehensive organizational, policy, and communications support for the planning and implementation of its various ministries, programs, events, and governance work. **Primary Responsibilities**: - Provide administrative support to the Executive Officer & Secretary...

  • Administrative Assistant and Clinical Assistant

    6 days ago

    Hamilton, Canada Locke Street Minor Foot Surgery & Orthotics Full time

    Job Overview We are seeking a highly organized and detail-oriented Administrative & Clinical Assistant to join our team. As an Administrative & Clinical Assistant, you will play a crucial role in ensuring the smooth operation of our office. Your primary responsibilities will include providing administrative support, managing front desk operations, and...

  • Administrative Assistant

    6 days ago

    Hamilton, Canada Transcare Logistics Corporation Full time

    **Transcare Logistics Corporation is looking for an Administrative Assistant - to join our team! (this is an administrative position)** Transcare Logistics is the largest and the fastest steel transload (rail to truck) facility in Canada. Canada's first automated distribution hub ensures unparalleled speed of service for coil, pipe or plate. The...

  • Administrative Assistant

    5 days ago

    Hamilton, Canada Kalos Engineering Inc. Full time

    Kalos Engineering Inc. is a consulting engineering firm with a focus on structural engineering services and project management, it has provided structural engineering consulting services for over 8 years. Kalos Engineering Inc. has quickly established itself as a company of integrity and of quality service. Kalos Engineering Inc. strives to provide superior...

  • Administrative Assistant

    4 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday; 8:30 AM - 4:30 PM **Education Level** 2 year Community College diploma in Office Administration or related field of study. **Career Level** Requires 4 years of relevant experience. **Aministrative Assistant** JD#: JD00643 **Project Description**: The School of Nursing requires an Administrative Assistant (III) to provide...

  • Project Administrator/assistant

    7 days ago

    Hamilton, Canada American Iron and Metal Full time

    Company Description American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 3500 employees worldwide. We have continued to prosper for the last eight decades (we just celebrated our 86th birthday!) thanks to the dedication of our employees and the ongoing trust and...

  • Administrative Assistant

    5 days ago

    Hamilton, Canada Elegant Public Services Full time

    Job Summary: **Duties**: - Answer and direct phone calls in a professional and courteous manner - Greet and assist visitors in a friendly and welcoming manner - Perform general clerical duties, including photocopying, faxing, mailing, and filing - Maintain electronic and hard copy filing systems - Assist with data entry tasks and maintain accurate records -...

  • Administrative Assistant

    5 days ago

    Hamilton, Canada Taylor Leibow Full time

    Taylor Leibow LLP is a full-service Chartered Professional Accounting firm located in Hamilton, Ontario. For the last 75 years, Taylor Leibow has served a diverse set of clients and is one of the largest independent CPA firms in the Hamilton and Burlington regions. Taylor Leibow is seeking a full-time Administrative Assistant to join our team. The regular...

  • Administrative Assistant

    5 days ago

    Hamilton, Canada SUTTON GROUP INNOVATIVE REALTY INC. Full time

    Part-Time Real Estate Administrative Assistant required for small, friendly real estate office. Must have minimum 1 year Real Estate experience. Duties include answering phone, data entry to Matrix and TREB, processing real estate transactions and other duties as needed. Could lead to a full-time Administrator position. **Job Type**: Part-time Part-time...

  • Administrative Assistant

    4 days ago

    Hamilton, Canada SUTTON GROUP INNOVATIVE REALTY INC. Full time

    Part-Time Real Estate Administrative Assistant required for small, friendly real estate office. Must have minimum 1 year Real Estate experience. Duties include answering phone, data entry to Matrix and TREB, processing real estate transactions and other duties as needed. Could lead to a full-time Administrator position. **Job Type**: Part-time Part-time...

  • Administrative Assistant

    5 days ago

    Hamilton, Canada Acorn Counselling Full time

    **Job Summary**: **Key Responsibilities**: - Maintain and update clinic operation systems to ensure smooth day-to-day activities. - Capture and input client and business data accurately into dedicated spreadsheets. - Monitor and manage electronic health records, ensuring compliance with HIPAA and other regulations. - Generate, analyze, and present monthly...

  • Administrative Assistant

    4 days ago

    Hamilton, Canada NATIONAL STEEL CAR Full time

    National Steel Car is a progressive industry leader dedicated to the manufacturing of railway rolling stock. Our dedication to customer satisfaction, the competitive spirit of our people and our commitment to excellence in everything we do, has earned us our distinguished reputation. We are currently seeking and administrative assistant: - Diploma in...

  • Administrative Assistant

    3 days ago

    Hamilton, Canada Workplace Medical Corp Full time

    **WMC is Hiring!** **Workplace Medical Corp.** Workplace Medical Corp. (WMC) is a comprehensive service provider of absence management solutions and strategies to help corporations manage employee medical issues, protect your employee and reduce costs of avoidable absences. For more than 50 years, WMC has helped organizations, large and small, successfully...

  • Physiotherapy Assistant

    6 days ago

    Hamilton, Canada Physio Art Rehabilitation Full time

    **Physio Art Rehabilitation **is a private multidisciplinary health care company with focus on physiotherapy. We have been providing services to our community for over 15 years We have an exciting opportunity for a **Physiotherapy Assistant **to join our growing team! **Location**:Hamilton**,** ON **Schedule**: 40 hours a week **Start...

  • Administrative Assistant

    5 days ago

    Hamilton, Canada Solutions Property Management Full time

    SOLUTIONS PROPERTY MANAGEMENT Solutions Property Management is a fresh and exciting management company located in the Greater Hamilton Area. Our mission is to bridge the gap between tenants and housing providers by being the best solution for our clients, our tenants and our team! That means you!! We are looking to bring on talented individuals who are...

  • Administrative Assistant

    5 days ago

    Hamilton, Canada triOS College Full time

    triOS College Business Technology Healthcare Inc. is actively seeking an **Administrative Assistant** to join our team at the **Hamilton** campus. **Primary Purpose**: The main purpose of the Administrative Assistant is to be the indisputable manager of first impressions. The demands placed on this position require that the employee be very friendly,...