Administrative Assistant
2 weeks ago
Kalos Engineering Inc. is a consulting engineering firm with a focus on structural engineering services and project management, it has provided structural engineering consulting services for over 8 years. Kalos Engineering Inc. has quickly established itself as a company of integrity and of quality service. Kalos Engineering Inc. strives to provide superior structural consulting engineering services to our clients utilizing innovative economic solutions, clear and prompt communication while accounting for the environmental and social impacts of our decisions.
A cross section of project types:
- Schools (new, additions, renovations, assessments, repairs, etc.)
- Recreation Facilities (arenas, libraries and community centres)
- Emergency Facilities (fire stations, EMS, ambulance, hospital, etc.)
- Libraries
- Public Transit Facilities
- Swimming Pools
- Industrial
- Churches
- Commercial
- Residential
**OVERVIEW**:
**JOB DESCRIPTION**:
- General preparation of documents including letters, reports, memos, etc.
- Support in project construction contract administration such as change orders, contractor progress payments, field instructions and inspection reports,
- Track and maintain office supplies,
- Contributor to office organization and file management,
- Ensure quality control of documents prepared by fellow employees,
- Assist with time tracking software,
- Assist in project initiation process,
- Filing and scanning of documents and files,
- Assistance with invoicing and QuickBooks, as required, and
- Client liaison.
**QUALIFICATIONS AND SKILLS**:
- Certificate or Diploma in Business Administration
- 5+ years of experience in administrative and clerical work in the consulting field
- Proficient in Microsoft Office Suite, Adobe Suite and QuickBooks (Desktop version)
- Strong organizational and analytical skills
- Detail-oriented
- Strong communication skills
- Strong ability to multitask and work with different personality types
- Valid Ontario Driver’s License and owns a vehicle for running office errands
- Experienced to maintain excellent working relationships with clients, focused on solution-oriented problem-solving skills.
**Why Join Our Team**:
**Kalos Engineering Inc.** is a consulting firm focused on providing structural engineering and building project services to select clients for building and civil projects across the GTA.
- Salary to commensurate with experience.
- Benefits including health and dental (after 90 days).
- Employer paid RRSP matching program.
- Performance Bonus.
- Compensation includes reimbursement for travel and business expenses.
- Stable, long-term employment with opportunities for advancement based on merit, skill, and initiative.
- Friendly, welcoming and team-oriented atmosphere that fosters collaboration.
- Interesting and exciting projects ranging in size and type.
**Job Types**: Full-time, Permanent
**Salary**: $21.00-$29.00 per hour
Expected hours: 40 per week
**Benefits**:
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Work from home
Schedule:
- 8 hour shift
- No weekends
Supplemental pay types:
- Bonus pay
Work Location: In person
Application deadline: 2024-02-23
Expected start date: 2024-02-26
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