Administrative Assistant

2 weeks ago

Hamilton, Canada Pinchin Ltd. Full time

**Administrative Assistant**

**Hamilton, St. Catharines, Barrie, or London, ON**

Today is the day to boost your career Pinchin is seeking an Administrative Assistant to join our team in one of the Hamilton, St. Catharines, Barrie or London, ON offices.

The Administrative Assistant will contribute to the smooth and effective operation of our office, as well as provide project management system support to a team of environmental professionals.

**A Day in the life of an Administrative Assistant at Pinchin**:

- Greet clients, answer phone calls, communicate with both clients and employees
- Quality Control - oversee and enforce company policies and procedures, data entry, tracking and auditing files
- Ensure deliverables are accurately formatted and that quality control forms have been completed by technical reviewers
- Proof-read deliverables as requested
- Issue letters, reports, transmittals, spreadsheets, appendices (maps, photographs), etc. to clients as required by group protocols
- Co-ordinate timely assembly, printing, delivery of reports, letters, etc.
- Create project numbers and project reporting in Vision
- Receive/process internal asbestos samples for lab
- Maintain, coordinate, schedule and monitor the Group activities
- Prepare chain of custodies for sample analysis submission
- Create and distribute project-related correspondence
- Attend staff meetings to review project expectations and deadlines
- Generate shipping slips and receive office packages
- Order office supplies, shipping and receiving equipment, coordinating couriers, filing
- Assist with accounts receivables and invoicing
- Perform any other tasks and assignments as deemed necessary

**What you bring to the Pinchin team**:

- High School Diploma and Secretarial or Administrative Assistant Course required
- Post-secondary education in Business Administration or Business Computer Course or Project Management, Environmental or Construction studies preferred
- Relevant work experience is preferred
- Advanced understanding of Microsoft Office products (Word, Excel, Outlook, etc.)
- Experience using a project-based accounting system considered an asset
- Strong communication and organizational skills
- Ability to multi-task, with high attention to detail
- Ability to complete tasks with mínimal supervision under strict deadlines
- Ability to adapt and prioritize, meeting deadlines, in a fast-paced environment
- Ability to read, comprehend, and proof written reports and correspondence
- Strong interpersonal skills, with an aptitude for working with all levels of the organization
- Current and valid driver’s license with sufficient insurance, and access to a vehicle required (travel expenses reimbursed)

**What’s in it for you**:
Of course, we offer competitive salaries and great benefits, but what makes Pinchin stand out from the crowd? Above all else, we care about our employees and the world around us Our employees enjoy tailored training, mentoring and career development programs. We have opportunities for community involvement including many environmental initiatives, a casual dress code, paid personal days, three weeks’ paid vacation to start, reimbursement for association membership dues, wellness spending account through corporate insurance, social activities, team building events, corporate hotel rates and much more All of this and more in an inclusive, dynamic work environment Take a look to see all Pinchin has to offer: Pinchin Benefits

**_
Please note that our recruitment process may involve online testing, depending on the position. As an employee of Pinchin, you will be required by our clients to undergo security clearances and, periodically, drug and alcohol testing in order to gain access to certain job sites. We thank all applicants for their interest in a career at Pinchin however, only those selected to continue will be contacted._**

*** No agency phone calls please**

**Why Pinchin?**

**About Us**

Pinchin Ltd. is a multidisciplinary consulting firm that provides a wide range of engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada. We are committed to employment practices that promote a diverse and inclusive work environment. If you require reasonable accommodation during any stage of the recruitment process, please inform us.

**Working together, making things better**

**IND

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