Assistant Corporate Secretary

6 days ago


Toronto, Canada Technical Standards & Safety Authority (TSSA) Full time

**Location**
Office

**City/Town**
Toronto

**Department Name**
Legal

**Description**
**About Us**

Since 1997, the Technical Standards and Safety Authority (TSSA) has delivered public safety services on behalf of the government of Ontario. With headquarters in west Toronto, the TSSA is a self-funded, not-for-profit organization that employs approximately 400 staff across Ontario. The roles within the TSSA are as diverse as the Province we serve. It takes all kinds of people with varied skillsets and backgrounds to meet our organizational goals, but all our employees share a few key traits:

- We are passionate about public safety.
- We are highly skilled, problem-solvers.
- We are collaborators who are invested in the communities we work in.
- We are more than employees; we are serving the greater good.
- We are committed to life-long learning and development.
- We operate with the highest integrity.

No matter which area you work in, you will collaborate with experts across diverse fields, backgrounds and cultures, expanding your knowledge and helping you realize your full potential._
We are currently seeking an **Assistant Corporate Secretary **to round out our Legal team.

**Position Summary**:
This is a full time, permanent role which works under the guidance of the Corporate Secretariat and reports to the Vice President, General Counsel and Legal. The Assistant Corporate Secretary provides a high level of support to the Technical Standards and Safety Authority (TSSA) Board of Directors, various Board Committees, and the senior leadership team in accordance with good governance principles.

To be successful in this role, you must possess sound knowledge of corporate law and regulatory requirements to provide advice on best practices.

**So does this sound like you? If so, this could be your next big opportunity**

**What you will do?**
- Schedule all board and committee meetings, as well as meetings with senior management as necessary
- Prepare draft meeting agendas and work with members of management and board/committee chairs to finalize meeting agendas
- Receive, process and upload all meeting materials to the board portal, while maintaining stylistic consistency and version control
- Ensure that all board and committee meetings run smoothly, including meeting room set-up and coordinating attendance with meeting guests
- Take accurate minutes of all board meetings and track the status of action items
- Work collaboratively with the Communications & Stakeholder Relations department in coordinating the organization’s Annual General Meeting
- Logistics and planning for other board events, including the annual off-site board strategic planning session
- Serve as the first point of contact for directors and facilitate communication between the board, management and external advisors
- Coordinate the onboarding of new directors
- Bring forward board-approved policies for regular and manage the organization’s policy register and the board manual
- Assist in departmental budgeting and forecasting, and monitor adherence to annual budgets throughout the fiscal year
- Conduct research and provide advice on corporate governance best practices
- Ensure compliance with applicable corporate laws and regulatory requirements, including regarding record-keeping and annual government filings

**What do you need to succeed?**
- University degree or diploma, ideally in law, business or a similar field
- 3+ years of relevant experience in a similar role
- Corporate secretary of corporate governance educational courses or certifications an asset
- Advanced proficiency in Microsoft Word, PowerPoint, Excel
- Familiarity with Microsoft Teams and other virtual meetings platforms
- Experience with board portals (Boardvantage preferred)

**Inclusion and Equal Opportunity Employment**
- Please note that applicants who receive any conditional offer of employment from TSSA will be required to provide proof that they are fully vaccinated with a COVID-19 vaccine approved by Health Canada as a condition of employment and to maintain their status as fully vaccinated as a condition of continued employment. TSSA will consider individual requests for accommodation by applicants who cannot be fully vaccinated due to grounds protected under the Human Rights Code_

**Job Types**: Full-time, Permanent



  • Toronto, Canada Aviva Full time

    Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values - Care, Commitment, Community, and Confidence. We are looking for a driven, hard-working, positive individual who will join our Corporate Secretary’s Office team as Assistant Corporate Secretary. They will be responsible for providing...


  • Toronto, Canada Hydro One Networks Inc Full time

    **47930** - **Toronto** - **Regular** - **Ongoing** Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our...


  • Toronto, Canada Kinross Gold Corporation Full time

    **Start Date** ASAP **Contract** Full-Time, Permanent **Hybrid Work Environment** (3 days in office, 2 days remote with flexible hours) **Dress Code **Business Casual **Location** Downtown Toronto, Outside of Union Station (TTC & GO accessible) **_ A Great Place to Work_** **Who We Are**: Kinross is a Canadian-based global senior gold mining company...


  • Toronto, Canada IVARI Full time

    **Welcome to**_ _**ivari** Let us introduce ourselves. With 300 employees across Canada, ivari is a company that’s making a difference in the world of life insurance. How? By finding and hiring employees who are passionate about helping people protect their families, and by giving them the best, most supportive workplace possible. At ivari, everyone is...


  • Toronto, Canada Technical Standards and Safety Authority Full time

    **About Us**: Since 1997, the Technical Standards and Safety Authority (TSSA) has delivered public safety services on behalf of the government of Ontario. With headquarters in west Toronto, the TSSA is a self-funded, not-for-profit organization that employs approximately 450 staff across Ontario. The roles within the TSSA are as diverse as the Province we...


  • Toronto, Canada First Capital Full time

    First Capital [TSX: FCR.UN] owns, manages and develops grocery-anchored open-air centres in neighbourhoods with the strongest demographics in Canada. As one of Canada’s top employers, we foster a vibrant culture that ensures equal opportunity and well-being for all employees in a dynamic workplace. We are proud to provide rewarding opportunities to build...


  • Toronto, Canada Ontario Pension Board Full time

    **We are currently looking for a highly motivated** **Assistant Corporate Secretary to join the OPB team.** Reporting to the General Counsel & Corporate Secretary, the Assistant Corporate Secretary plays a key role in supporting leading edge corporate governance at OPB. As a strong client relationship builder, you will provide efficient and effective...

  • Corporate Secretary

    4 months ago


    Toronto, Canada Linds & Associates Full time

    **Corporate Secretary** **Downtown Toronto** Our client, a leading provider of critical administrative services to small to mid size public and private corporations, is looking to add to its team. They are looking for a member to join its operations management team, primarily being responsible for initially providing corporate secretarial functions. In...


  • Toronto, Canada Questrade Financial Group Full time

    Questrade Financial Group (QFG) of Companies is committed to helping our customers become much more financially successful and secure. We are everything a traditional financial institution is not. At QFG, you will be constantly moving forward, bringing the future of fintech into existence. You will be a part of a collaborative team that cares deeply about...


  • Toronto, Canada Ontario Power Generation Full time

    **Location**:Toronto, ON, CA, M5G 1X6**Req ID**:40866**BE THE GENERATION to help build a brighter tomorrow.** - Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and change-makers. Join us as we electrify life in one generation and build a sustainable future powered by our electricity,...


  • Toronto, Canada Ontario Power Generation Full time

    BE THE GENERATION to help build a brighter tomorrow. Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and change-makers. Join us as we electrify life in one generation and build a sustainable future powered by our electricity, our ideas, and our people. WHAT YOU'LL BRING **MINIMUM...

  • Corporate Secretary

    2 months ago


    Toronto, Canada OLHI Full time

    The Corporate Secretary (CS) plays a critical role in ensuring effective corporate governance. This position manages all Board and Board Committee activities, including the Annual General Meeting (AGM). The CS handles logistics, meeting preparation, attendance, follow-up, and maintains corporate records. Additionally, the CS serves as the liaison between the...


  • Toronto, Canada TMF Group Full time

    **About TMF Group**: Our clients trust us to manage their companies of all sizes and comply with national and international rules and regulations that’s why we are searching for an excellent Corporate Legal Secretary to join our team. Could it be you? **About the Role**: **Key Responsibilities**: The main responsibility will be to ensure you are...

  • Corporate Secretary

    2 weeks ago


    Toronto, Canada Nobul Full time

    **Does the thought of working in a rapidly growing company excite you?** Nobul is THE company defining the world’s largest industry. **Do you thrive in a Work from Home environment?** Nobul is a completely remote workforce spread across Canada and the United States. This allows us to hire the best talent regardless of location and provide the highest...


  • Toronto, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...


  • Toronto, Canada Arbor Memorial Inc Full time

    **Executive Assistant and Corporate Secretary** At Arbor Memorial, you will be surrounded by caring colleagues and hands-on, experienced leaders with a well-established Canadian company. Your skills and knowledge will ultimately contribute to meaningful experiences for the families we serve. That’s incredibly fulfilling. Truly making a difference is a...


  • Old Toronto, Canada Pinecrest Queensway Community Health Centre Full time

    h3>Vice President, General Counsel and Corporate Secretary Thursday, October 24, 2024 Vice President, General Counsel & Corporate Secretary – RFA Bank of Canada Date: October 22, 2024 Location: Toronto, ON Company: RFA Bank of Canada Job Type: Permanent About RFA Founded in 1996, RFA (Realty Financial Advisors) is a leading...


  • Toronto, Canada Toronto Community Housing Full time

    Job #: **8475** - Division: **Legal** - Vacancy Type: **Full-time Temporary** - Affiliation: **Non-Union: Management & Exempt** - Contract Length: **Approximately 13 months (maternity leave coverage)** - Grade: **8** - # of Vacancies: **1** - Salary/Hourly Range: **117,930.24 - 141,516.29** - Hiring range/wage: **117,930.24 - 129,723.27** - Work Details...

  • Board Secretary

    1 week ago


    Toronto, Canada Nuclear Waste Management Organization (NWMO) Full time

    **Location** Toronto **Employment Category** Regular Full-Time **Department** Legal Services **Job Reference** 10152 The _Nuclear Waste Management Organization (NWMO)_is responsible for the safe, long-term management of used nuclear fuel in Canada. The approach it is implementing, known as Adaptive Phased Management (APM), involves developing a...


  • Old Toronto, Canada RFA Bank of Canada, RFA Mortgages Corp. Full time

    p>Vice President, General Counsel & Corporate Secretary – RFA Bank of Canada Date: October 22, 2024 Location: Toronto, ON Company: RFA Bank of Canada Job Type: Permanent About RFA Founded in 1996, RFA (Realty Financial Advisors) is a leading Canadian-owned real estate firm. Through RFA Bank of Canada and RFA Mortgage Corporation, RFA offers mortgage...