Assistant Corporate Secretary
2 weeks ago
BE THE GENERATION to help build a brighter tomorrow.
Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and change-makers. Join us as we electrify life in one generation and build a sustainable future powered by our electricity, our ideas, and our people.
WHAT YOU'LL BRING
**MINIMUM QUALIFICATIONS**:
Completion of a post-secondary degree.
Five years of progressive corporate governance and board expertise; minimum of two years of experience as an Assistant Corporate Secretary.
Previous experience working for or on behalf of a medium or large public company, or large not-for-profit enterprise.
Good knowledge of corporate governance legislation, applicable OSC National Policies and Instruments, and a solid understanding of corporate secretarial and corporate governance best practices.
Well-developed communication and interpersonal skills to facilitate liaising with senior management, a sophisticated Board of Directors, and external contacts at various levels.
Excellent time management skills and proven ability to multi-task in a professional, high-pressure, deadline-driven, senior executive environment.
Strong organizational skills to coordinate material for Board package.
Experience working closely with the Senior Executive team and the Board to develop agendas and schedules for Board and Committee meetings. Experience preparing Board packages, preparing and distributing official board and committee meeting minutes, and maintaining records of all governance issues.
Strong attention to detail, high sense of discretion, and urgency
Advanced experience, knowledge of MS Office and Board Portals (Diligent preferred), and familiarity with planning logistics for virtual and in-person meetings.
**PREFERRED QUALIFICATIONS**:
Law Clerk, Paralegal or Governance Professional of Canada designation.
Effective leader who motivates and engages others through fostering a collaborative team environment; builds and maintains relationships across the business with various stakeholders internally and externally.
Solutions-focused takes the initiative to ensure self and the team work effectively within established guidelines and timelines.
Eager to learn, creative thinker and open to a challenge.
Strong business and financial acumen.
Experience working in/for/on behalf of highly regulated industries such as utilities, energy, power, mining, financial institutions, or the public sector.
WHAT WE HAVE TO OFFER
**ABOUT THE ROLE**: As a member of the corporate governance team, reporting to the Chief Legal, ESG and Governance Officer, you play a key role in supporting the gold standard in corporate governance at OPG. Responsible for the overall coordination and administration of the Office of the Corporate Secretary, leading a team of several individuals. Oversight and hands-on contribution to the efficient function of the Corporate Secretary Office.
This position is responsible for coordinating activities and preparing materials relating to the Board of Directors and its interaction with senior management. As a strong relationship builder within and out of the corporate governance group, you will provide efficient and effective support for OPG’s Board of Directors and its Standing Committees.
OPG also has several operating subsidiaries and non-operating subsidiaries, and you will provide the same support as for OPG, working closely with the Chairs and senior management of the subsidiaries.
**RESPONSIBILITIES**:
**Board and Committee Meetings**: Lead management of all Board and Committee meeting logistics, including organizing, coordinating, preparing, and distributing agendas and materials. Attend meetings (onsite and offsite), producing meeting minutes and briefing notes.
**Board Portal**: Lead organizing and maintaining the board portal (Diligent) to ensure optimal efficiency. Update manuals and briefing materials; in effective ways to keep Board members and OPG executives apprised of governance trends and developments.
**Executive Relations & Communications**: Work closely with Committee chairs, senior management, and the Assistant Board Secretary; you will ensure action commitments are noted and followed through. Analyze submissions and reports, draft and coordinate the preparation of Board resolutions, summary briefs and reports and effectively liaise with senior management, Board members and external contacts on Board related matters.
**Board Charters, Education & Orientation**: Plan and coordinate director orientation and education programs. Update Board and Committee Charters, Position Descriptions and policies for all entities, including but not limited to Succession Planning and Board Diversity and ensure that Charters and Policies are posted promptly.
**Industry Best Practices**: Maintain best corporate governance practices and actively monitor the market for trends and developments to prepare recommendations-experience directing governance
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