Consultant, Corporate Secretary

2 weeks ago

Toronto, Canada CIBC Full time

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit

What you’ll be doing

In this dynamic role on the CIBC Corporate Secretary Division team, you will co-ordinate, manage and assume primary responsibility for key activities with multiple and inter-related deliverables to document and support the execution of CIBC’s Annual Meeting of Shareholders and Management Proxy Circular. The Specialist, Planning and Implementation will also co-ordinate, carry out and assume primary responsibility for quarterly tracking and reporting to HR director compensation information, and providing analysis as required. You will provide independent support to the Senior Director, Assistant Corporate Secretary (ACS) and develop administration procedures and processes to support the ACS and the Corporate Secretary Division team.
- At CIBC we enable the work environment most optimal for you to thrive in your role. _You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend 1-3 days per week on-site, while other days will be remote._

How you’ll succeed
- Annual Meeting of Shareholders and Management Proxy Circular project management - Take a leadership role in coordinating and compiling deliverables and contributions of a wide range of CIBC stakeholder groups and third-party service providers. Play a key role in the execution of the project plan to effectively balance precision and attention to detail, efficiency and costs. Manage the work plan for a range of interrelated activities in support of the Proxy Circular, with the ability to flex and respond to changing priorities. Maintain peer benchmarking information to support the reporting of trends and best practices in Proxy Circular disclosure.
- Director Compensation Tracking -Manage the collection and reporting of data for director compensation for CIBC Board members. Working with CIBC HR partners, you will co-ordinate information on deferred share unit allocations and share purchases, along with key steps in the on-boarding and off-boarding of CIBC Board members.
- Collaboration and Relationship Management - Manage relationships and collaborate with third party service providers, including printers, translators, intermediaries, CIBC’s transfer agent in support of CIBC’s Annual Meeting of Shareholders and the Management Proxy Circular. Work directly with the ACS throughout the execution of the project plan for the Proxy Circular and Annual Meeting of Shareholders, from requirements gathering and resource allocation, through to implementation and follow-up. Partner and collaborate with other infrastructure groups (e.g. Corporate Communications, Investor Relations, Corporate Events) to coordinate venue requirements, comply with filing requirements and coordinate web postings.
- Preparation of Reports for Senior Management and the Board - Gather information and prepare initial draft of reports and supporting materials for review and/or approval by the CIBC Board of Directors and Senior Management.

Who you are
- You understand that success is in the details. You are detail-oriented with a high-degree of accuracy. You notice things that others don't. Your critical thinking skills help to inform your decision making.
- You can demonstrate experience in Excel
- must know how to use advanced Excel functionalities.
- It’s an asset if you have previous experience in project management or in the management of large amounts of information.
- You're digitally savvy. You seek out innovative solutions and embrace evolving technologies. You can easily adapt to new tools and trends.
- You give meaning to data. You enjoy investigating complex problems and making sense of information. You're confident in your ability to communicate detailed information in an impactful way.
- You're passionate about people. You find meaning in relationships and surround yourself with a diverse network of partners. You build trust through respect and authenticity.
- Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.- We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our so

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