Assistant Corporate Secretary

5 days ago

Toronto, Canada IVARI Full time

**Welcome to**_ _**ivari**

Let us introduce ourselves. With 300 employees across Canada, ivari is a company that’s making a difference in the world of life insurance. How? By finding and hiring employees who are passionate about helping people protect their families, and by giving them the best, most supportive workplace possible.

At ivari, everyone is welcome It is our mission to attract, develop, and retain a workforce that is as diverse as the customers we serve and the communities in which we do business. We offer an inclusive and accessible work environment where all employees and customers feel valued, respected, and supported.

**Here’s the job opportunity**

As the Assistant Corporate Secretary of the small, collegial law department at ivari and reporting to the General Counsel, you will provide oversight and guidance for the efficient functioning of the Office of the General Counsel and Corporate Secretary. You will be responsible for coordinating activities relating to the Board of Directors and internal governance committees such as the Pension Committee.

In this role of Assistant Corporate Secretary, you will also support the Corporate Secretary in developing practices and procedures related to Board governance and the General Counsel’s Office and be the lead compliance liaison. Your responsibilities will include:

- Coordination and management of the Board meetings and internal governance committees (Pension Committee) management providing oversight, guidance and back up for:

- preparation of meeting agendas
- completion of minutes
- preparation of draft board materials
- oversight of material submission status during preparation period
- Board and senior management are liaised with as needed and kept informed of Board meeting details
- Managing Board requests and management take-aways ensuring they are promptly addressed
- Responsible for maintaining corporate records and minute books
- Plan and execute Annual General Meeting and related activities including preparation of the AGM materials, Annual Report and Public Accountability Statement, Code of Conduct and Conflict of Interest Questionnaires
- Assist the Corporate Secretary during periodic reviews including internal and regulatory compliance audits and support the implementation of any resulting governance recommendations.
- Assist with Compliance and Legal development and oversight of governance and controls, policy and procedure drafting
- Oversight and maintenance of procedures to ensure corporate insurer license renewal across Canada, annual returns and filings in accordance with jurisdictional requirements

**What we are looking for**
- 5-10 years of related experience in a similar role i.e. Assistant Corporate Secretary or support to General Counsel’s Office.
- Corporate governance experience is a must have
- Post secondary degree or diploma
- Paralegal or Governance designation
- Experience managing board & committee processes
- Preferable industry experience in a regulated institution and/ or public company
- Excellent written and verbal communication skills
- High sense of discretion and a strong sense of urgency
- Attention to detail
- Strong organizational, time-management and analytical skills
- Strong interpersonal skills with ability to build effective working relationships with internal and external stakeholders
- Proven ability to effectively communicate with senior leaders and board members
- Solution-focused, takes initiative to ensure self and team work effectively within established guidelines and timeframes
- Creative thinker and open to challenge
- Eager to learn and support a busy department with diverse areas of practice
- Multi-tasking in fast paced, deadline driven environment
- Solid knowledge of MS Office, Diligent

**What's in it for you**

At ivari, it's important for us to keep our people motivated, recognized and rewarded. We offer competitive base salaries plus a bonus, one of the many reasons ivari is a great place to work.

We also offer health and dental benefits for the entire family from Day 1 But that’s just the beginning. When you join the ivari team you also get
- A fantastic vacation plan and time off
- A pension plan with 100% match by ivari
- Employee savings plan with 75% match to help you save even more
- Flexible and hybrid work arrangements
- Opportunities for professional development
- Recognition programs to cheer you on, motivate and reward
- Wellness programs to keep you healthy and happy

**Who you are**

Someone who enjoys a culture where everyone is genuinely respectful and you can be your authentic self every day. Your contributions and opinions are not only sought, but valued. You know the importance of, and live by, our core values of
- Bringing clarity and focus to your work
- Taking ownership and doing what you say you will
- Remaining flexible
- Collaborating with others

Does this sound like you? We’re looking for great people to join our team

Our commitment

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