Office Manager
5 months ago
Our associates celebrate lives. We celebrate our associates.
Consider the possibilities of joining a Great Place to Work
Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere.
**JOB RESPONSIBILITIES**
**Accounting Function Oversight**
- Collections of all accounts receivable
- Verifications and payments of all accounts payable invoices
- Controls of receipt and deposit of cash payments received
- Maintains petty cash account and disburses the same in accordance with company policies and procedures
- Reconciliations of all accounts
- Cash advance checks
- Same Day Check requests
- Bank deposits
- Verifies/audits cash disbursement reports
- Tracks Capital Expenditure Authorizations (CEAs)
**Operational Activities**
- Orders supplies for the office and completes inventory counts
- Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets
- Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments
- Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation
- Schedules incoming orders and drivers for the ambulate service
- Completes various funeral/cemetery reports and files accurately
- Supports Sales as necessary requiring an understanding of JD Powers
- Assures compliance with all Company policies and procedures to include
- Sarbanes Oxley (SOX) audit
- Dignity University (DU) training
- Interment Verification Training (IVT) audits
- Day Sales Outstanding’s (DSO) related to financial and administrative areas
- Assists in preparing and/or overseeing all funeral/cemetery-related forms
- Reviews time cards and administers corporate payroll policies and procedures
- Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9’s, etc.).
- Ensures new associates receive new hire orientation
- Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators
- Maintains vehicle records/licenses
- Processes expense reports
- Updates General Price Lists (GPLs)
- Manages all Alarm Systems (codes, working order, etc.)
- Assists with funeral services and “Making Everlasting Memories” (MEMs) as needed
- Coordinates daily activities with business unit as well as other departments
- Trains associates in the proper administration of policies and procedures
- Services customers by interacting with families in a professional and compassionate manner
- Maintains and updates customer records
- Updates company website with current obituaries and ensures obituaries are placed in newspapers
- Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
- Behaves in a supportive way to enrich the work environment
- Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance
- Performs other duties as assigned
**MINIMUM Requirements**
**Education**
- High school diploma, GED or completion of a diploma-training program at a college or technical school
**Experience**
- Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required
**Knowledge, Skills and Abilities**
- Excellent communication skills both orally and in writing
- High level of compassion, integrity, and confidentiality
- Problem solving skills
- Ability to multi task and set priorities
- Detail oriented
- Must be flexible and able to function in a face-paced environment
**Work CONDITIONS**
**Work Environment**
- Professional Dress is required when in contact with families.
**Work Postures**
- Sitting continuously for many hours per day, up to 6 hours per day
- Climbing stairs to access buildings frequently
**Physical Demands**
- Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
**Work Hours**
- Working beyond “standard” hours as the need arises
**Pay**
- $18/hrPostal Code: V9Y 4M6
Category (Portal Searching): Operations
Job Location: CA-BC - Port Alberni
Job Profile ID: K00222
Time Type: Full time
Location Name: Chapel of Memories Funeral Directors
-
Office/operations Manager
5 months ago
Port Alberni, Canada R.Anderson & Associates Inc Full time**Office Operations Manager** The firm was established in 1939 and has loyal, high-quality clients, great systems in place with an excellent reputation in the communities served. The practice has a very low key and relaxed working environment, and the area offers a great quality of life, work life balance and a low cost of living, in a spectacularly...
-
Office Manager
5 months ago
Port Alberni, Canada Chapel of Memories Funeral Directors Full timeManages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere. **JOB RESPONSIBILITIES** **Accounting Function...
-
Junior Project Manager Assistant/office Assistant
5 months ago
Port Alberni, Canada Valet Restorations Full timeWe are a 24/7 Restoration Service for the Port Alberni Region, that specializes in the following areas; - Storm, Flood and Fire Response - Structural drying and Mold Removal - Contents Claims Inventory Handling and Cleaning - Mold/Lead/Asbestos Abatement We are seeking a dedicated, organized, and efficient Project Manager Assistant/Office Assistant to join...
-
Office Coordinator
3 weeks ago
Port Alberni, British Columbia, Canada Hospitality Inn Hotel Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Hospitality Inn Hotel. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff,...
-
Office Coordinator
4 weeks ago
Port Alberni, British Columbia, Canada Hospitality Inn Hotel Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Hospitality Inn Hotel. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff,...
-
Office Coordinator
4 weeks ago
Port Alberni, British Columbia, Canada Hospitality Inn Hotel Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Hospitality Inn Hotel. As an Office Administrator, you will be responsible for providing administrative support to our hotel staff, ensuring the smooth operation of our office and maintaining accurate records.Key ResponsibilitiesAdministrative Support:...
-
Office Coordinator
4 weeks ago
Port Alberni, British Columbia, Canada Hospitality Inn Hotel Full timeJob SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Hospitality Inn Hotel. As an Office Administrator, you will be responsible for providing administrative support to our hotel staff, ensuring the smooth operation of our office and maintaining accurate records.Key ResponsibilitiesAdministrative Support:...
-
Office Support Specialist
2 weeks ago
Port Alberni, British Columbia, Canada Big Lake Logging Ltd. Beaver Fever Logging Full timeJob SummaryWe are seeking an experienced Office Administrative Assistant to join our team at Big Lake Logging Ltd. / Beaver Fever Logging. The successful candidate will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesProvide administrative support to...
-
Accounting Office Associate
6 days ago
Port Alberni, Canada Walmart Canada Full time**Position Summary... **:Manages all store funds through accurate cash handling and record keeping to ensure financial integrity and security. **What you'll do... **:1. Confirms appropriate amount of currency in Accounting Office upon opening, after final deposit and prior to closing the office daily and calibrates the teller mate machine weekly or as...
-
Receptionist/office Clerk
1 month ago
Port Alberni, Canada Uchucklesaht Tribe Government Full timeUchucklesaht Tribe Government (UTG) is a dynamic and progressive Maa Nulth First Nation located on the West Coast of Vancouver Island. UTG has been self governing since treaty came into affect on April 1, 2011. UTG is seeking a self-motivated, experienced, and highly skilled individual who has excellent interpersonal and communications skills to become part...
-
Office Support Specialist
2 weeks ago
Port Alberni, British Columbia, Canada Big Lake Logging Ltd. Beaver Fever Logging Full timeWe are seeking an experienced Office Administrative Assistant to join our team at Big Lake Logging Ltd. / Beaver Fever Logging. The successful candidate will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Provide administrative support to the office...
-
Real Estate Office Administrator
5 months ago
Port Alberni, Canada Royal LePage Port Alberni Full timeAre you an organized, people-oriented individual with a passion for real estate? Royal LePage Port Alberni is looking for a dedicated Real Estate Administrator to join our dynamic team in Port Alberni, BC. If you thrive in a fast-paced office environment, possess excellent communication skills, and have a knack for managing details, we would love to meet...
-
Staff Pharmacist
1 month ago
Port Alberni, Canada Loblaw Companies Ltd - Head Office Full timePharmacist Staff Job DescriptionLoblaw Companies Limited is seeking a highly skilled and dedicated Pharmacist Staff to join our team at our Head Office. As a key member of our Pharmacy team, you will play a vital role in providing exceptional patient care and ensuring the highest level of service to our customers.Key Responsibilities:Prepare, dispense, and...
-
Staff Pharmacist
1 month ago
Port Alberni, Canada Loblaw Companies Ltd - Head Office Full timePharmacist Staff Job DescriptionLoblaw Companies Limited is seeking a highly skilled and dedicated Pharmacist Staff to join our team at our Head Office. As a key member of our Pharmacy team, you will play a vital role in providing exceptional patient care and ensuring the highest level of service to our customers.Key Responsibilities:Prepare, dispense, and...
-
Administrative Assistant
3 weeks ago
Port Alberni, British Columbia, Canada Big Lake Logging Ltd. Beaver Fever Logging Full timeJob SummaryWe are seeking an experienced Administrative Assistant to join our team at Big Lake Logging Ltd. / Beaver Fever Logging. The successful candidate will provide administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesProvide administrative support to the office team, including...
-
Chief Executive Officer
2 months ago
Port Alberni, Canada Tseshaht First Nation Full timeThe c’išaaʔath (sis sha ahtah) or Tseshaht First Nation is a vibrant community situated along western Vancouver Island with an active and progressive natural resources-based economy. Tseshaht Enterprises Corporation (TEC) embodies their mission statement of “together we are empowering our people, fostering a stable, safe and supportive community by...
-
Animal Control Officer
5 months ago
Port Alberni, Canada BCSPCA Full timeIf you are up for the challenge and would like to be considered for this position, we would like to hear from you. The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA) is looking to fill the following career opportunity: **POSITION**: Animal Control Officer 1 - ACO1 **STATUS**: Permanent; Part-Time **SHIFT**: Various Shifts - 14...
-
office administrative assistant
2 weeks ago
Port Alberni, Canada Big Lake Logging Ltd. Beaver Fever Logging Full timeWork Term: PermanentWork Language: EnglishHours: 40 hours per weekEducation: Secondary (high) school graduation certificateExperience: Experience an assetTasksOpen and distribute mail and other materialsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOrder office supplies and maintain inventoryLiaise with management, union...
-
office administrative assistant
3 weeks ago
Port Alberni, Canada Big Lake Logging Ltd. Beaver Fever Logging Full timeDurée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 40 hours per weekEducation: Expérience: EducationSecondary (high) school graduation certificateTasksOpen and distribute mail and other materialsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOrder office supplies and maintain inventoryLiaise with...
-
Crisis Prevention Officer
2 months ago
Port Alberni, British Columbia, Canada Coulson Group of Companies Full timeAbout the Role:We are seeking a highly skilled Security Officer to join our team at Coulson Group of Companies. As a key member of our security team, you will be responsible for ensuring the safety and security of our guests and employees.Key Responsibilities:Provide a visible presence on the gaming floor and respond promptly to guest inquiries.Control...