Office/operations Manager
3 weeks ago
**Office Operations Manager**
The firm was established in 1939 and has loyal, high-quality clients, great systems in place with an excellent reputation in the communities served. The practice has a very low key and relaxed working environment, and the area offers a great quality of life, work life balance and a low cost of living, in a spectacularly beautiful part of Vancouver Islandamongst vibrant communities with amazing recreational opportunities such as hiking, canoeing, boating, surfing, skiing and golfing all within the central island area. The firm serves mostly small to medium sized firms, providing a full range of services from personal and corporate to high-level tax planning, NTRs, municipal and not-for-profit audits.
**Responsibilities**:
1. Administrative Support:
- Provide administrative support to senior management, such as scheduling appointments, handling phone calls, and maintaining electronic and physical documents.
- Prepare and edit correspondence, reports, and presentations as requested.
- Assist in arranging travel itineraries and coordinate meetings, conferences, and team-building activities.
- Conduct research and compile data to support decision-making processes.
- Other ad hoc duties as deemed necessary.
2. Office Operations:
- Oversee day-to-day operations of the office, including managing office supplies, equipment, and inventory.
- Coordinate maintenance and repair services as necessary, ensuring a safe and comfortable work environment.
- Develop and implement office policies and procedures to enhance office efficiency and streamline administrative processes.
- Manage relationships with external vendors and service providers.
- Plan and execute office events, celebrations, and employee recognition programs.
- Other ad hoc duties as deemed necessary.
3. Staff Support and Coordination:
- Support staff members by providing administrative assistance, such as scheduling appointments, making travel arrangements, and managing expense reports and staff performance metrics.
- Coordinate onboarding and offboarding processes for new and departing employees.
- Facilitate effective communication within the office, including disseminating important information to staff through various communication channels.
- Collaborate with HR to maintain accurate employee records, update organizational charts, and administer benefits programs.
- Other ad hoc duties as deemed necessary.
4. Financial and Budget Management:
- Assist in financial tasks, such as monitoring office expenses, processing invoices, and reconciling accounts.
- Prepare and maintain budget projections, providing regular reports to senior management.
- Contribute to the annual budget preparation and provide recommendations to optimize resource allocation.
- Other ad hoc duties as deemed necessary.
Qualifications:
- Bachelor's degree in business administration or a related field preferred.
- Proven experience in office management or administrative roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with office equipment and software systems.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Proactive problem-solving abilities and a strong sense of initiative.
- Excellent interpersonal skills and the ability to work collaboratively across all levels of the organization.
- Discretion in handling sensitive and confidential information.
- Flexibility to adapt to changing needs and priorities.
**Job Types**: Full-time, Permanent
**Salary**: $55,000.00-$65,000.00 per year
**Benefits**:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
Flexible Language Requirement:
- French not required
Ability to commute/relocate:
- Port Alberni, BC V9Y 4E4: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Language**:
- English (required)
Work Location: In person
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