HR Coordinator

3 months ago

Mississauga, Canada Tree of Life Canada Full time

Overview:
**_ Our core purpose is “We are curators of unique brands, bringing elevated food and beverage experiences to Canadians.”_**Primary Responsibilities:
This is a Hybrid role, working Tuesday, Wednesday and Thursday onsite. We are looking for an efficient Human Resources (HR) Coordinator to support a variety of HR administrative duties. You will facilitate daily HR functions like supporting the full cycle recruitment process including requisition processing, job postings, applicant tracking, interviews, employment offers and onboarding and to provide support and assistance to the Human Resources department and HR initiatives. This role will also be responsible for the onboarding process of all Tree of Life employees as well as H&S, payroll processing, and other administrative tasks as required.

Essential Functions:
**Recruitment and Selection**
- Collaborate with leaders to assess their team’s needs and carry out the entire recruitment process, including initial intake sessions, job postings, applicant screening, telephone prescreens, interview scheduling, reference checks, and the preparation and presentation of offer letters.
- Oversee the hiring process to ensure compliance with employment procedures, accurate tracking of metrics, and weekly reporting.
- Inform IT of new hire set up.
- Send out all company announcements to welcome new hires.
- Coordination and distribution of training logs.
- Maintain safeguards of confidential company information.
- Own the entire onboarding process for employees, including seating assignments.
- Perform other duties and special projects as requested, and support various initiatives aimed at preserving and promoting Corporate Culture and Values.

**Onboarding and Orientation**
- Ensure new hire paperwork is completed according to payroll timelines.
- Responsible for best in class onboarding by partnering with leaders to organize, execute and follow-up on onboarding of employees.
- Schedule all in-person or virtual orientation sessions.
- Conduct orientation sessions and provide all onboarding material.
- Ensure training logs are created and completed by leaders
- Issue company gas cards and business cards where applicable
- Enter new hires into all HRIS systems (Citation, Achievers, Betterworks, etc).

**Payroll**
- Support the processing of ADP payroll by entering new hires into Work Force Now.
- Assist the Payroll Specialist in administering the Union Payroll by balancing hours and verifying rates of pay.
- Liase with the Payroll Specialist for all employee questions and concerns.
- Other payroll duties as assigned.

**Health & Safety**
- Responsible for administering all Health & Safety training in HR Downloads system.
- Responsible for data maintenance into HR Downloads system.
- Participate in JHSC meetings and take minutes for distribution.
- Responsible for keeping all Health and Safety Boards updated.

**Administration**
- Manage the in-house performance management system (Betterworks) - including uploading new hires/terminations/employee moves, assisting employees with the inputting of goals and performance reviews and troubleshooting.
- Keep all communication boards updated.
- Provide administrative support to the VP and HRBP team members.

Minimum Requirements, Qualifications, Additional Skills, Aptitude:

- Post-Secondary Education in HR or related discipline preferred.
- 2+ years of HR experience.
- Intermediate skills with Microsoft office.
- French is an asset.
- ADP exposure is an asset.
- You must be flexible and able to adapt quickly to changing priorities.
- Strong communication skills and ability to build solid relationships.
- Detail oriented and able to work with a high sense of urgency, within a fast-paced environment.

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