Membership & Events Coordinator

4 weeks ago


Vancouver, Canada Mining Suppliers Association of British Columbia Full time

Are you a dynamic individual who has strong organizational skills, enjoys working in a small-team environment and is interested in providing networking events and business development tools for companies active in the BC mining industry? If so, this position may be for you

MSABC is hiring a Membership & Events Coordinator to work closely with and in support of the President and CEO in all aspects of MSABC activities.

Location: The MSABC office is located at 730-800 West Pender Street, in Vancouver.

Salary and Benefits: $25.00-$29.00/hr depending on qualifications and previous experience. Benefits package available after 3 months.

Work Schedule: Full time position, with flexibility to work some days from home after a three-month probation period. Office hours are generally 9:00 am to 5:00 pm with the exception of evening events, which take place three times a year in Vancouver.

Anticipated Start Date: May, 2024

MSABC:

- supports mining industry advocacy initiatives by drawing attention to BC’s mining supplies and services sector in industry-published reports, through traditional and social media campaigns, and through direct advocacy;
- coordinates three large business development networking events for mine operators and mining suppliers and service providers, including a formal dinner & auction, a shotgun golf tournament and a Christmas cocktail reception (150 to 250 event attendees);
- provides a suite of business development services to members, including a weekly newsletter, a printed and online Membership Directory, and an annual Professional Education Forum; &
- works with partner associations in the BC mining industry to support fundraising for important mining industry charities, including the Mining for Miracles campaign for BC Children’s Hospital and the BC earth sciences education program, MineralsEd.

The President & CEO and Membership & Events Coordinator work with volunteer committees to deliver all MSABC events and services.

**Responsibilities**:

- Membership administration, including maintaining the MSABC membership database, website & newsletter distribution system and tracking membership information requests.
- Meeting administration, including preparing agendas; sending calendar invitations, setting up meeting spaces, and taking meeting minutes.
- Assisting with event management, including: participation on event planning committees; supporting committee outreach to secure event sponsorships, silent auction items and ticket sales; working with vendors to design and print event collateral; and working with the President & CEO to coordinate volunteers and venue management to ensure events are successfully executed.
- Managing membership and event financials, including: issuing invoices (membership dues, event tickets and sponsorships); processing online credit card payments; depositing cheques and issuing receipts; updating excel financial spreadsheets; and, in collaboration with MSABC Treasurer, preparing monthly financial reports.
- Basic office administration, including: ordering office supplies; maintaining electronic filing systems for financials, annual reports, meeting documents and newsletters; mail collection; and larger group meeting preparation if in-person meetings are held (most are still online).

Qualifications:

- Excellent verbal and written communication skills in English.
- Ability to demonstrate accuracy and attention to detail.
- Strong multitasking skills and ability to sustain high standards of quality by prioritizing, developing and maintaining systems for organizing workflow and information.
- Baic bookkeeping skills and ability to use QuickBooks bookkeeping software.
- Working knowledge of social media platforms (X & LinkedIn) and basic knowledge of working with WordPress websites.
- Prior experience in a senior administrative role or similar position with a company or non-profit association would be considered an asset but not critical as an administrative assistant with 2 to 3 years work experience could grow into this position. Training will be provided.

Pay: $25.00-$29.00 per hour

Expected hours: 40 per week

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2024-05-24


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