Coordinator, Events

2 weeks ago

Vancouver, Canada Canuck Place Children's Hospice Full time

**Coordinator, Events**

**Location: Vancouver Office, hybrid working options available**

**Reporting to: Associate Director, Events & Sponsorship**

**Job status: Temporary, full-time 1.0 FTE (75 hours bi-weekly)**

**Start Date: July 2023**

**End Date: October 2024**

**Compensation: $51,865 - $61,427**
- We want our staff to “thrive” not just survive, so Canuck Place is committed to living our values of care exceeding not just minimum wage but living wage in B.C. This means that regardless of role our entry level salary is a minimum of $25.64 per hour equivalent to $50,000 full-time annually._

**JOB SUMMARY**

The Coordinator, Events is an essential and active member of the high-performing Marketing, Communications, and Events team. Working closely with internal and external stakeholders, the Coordinator leads and delivers CPCH gala silent auction programs, provides pivotal support to gala ticket sales strategy and execution, manages logistics and execution of CPCH stewardship events, coordinates volunteers, and maintains strict accuracy in our databases.

The Coordinator, Events is a forward-thinking team player who thrives in a fast-paced, dynamic environment. They are self-aware, professional, and innovative with a passion for achieving results while doing meaningful work.

**RESPONSIBILITIES**
- Develop and deliver the silent auction strategy for gala events with a focus on meticulous data management, tracking, and follow through, as well as creativity, relationship building, logistics, and collateral development.
- Support the development and execution of event ticket sales strategies including list and invitation development, website updates, payment processing, guest information collection, and tax receipting.
- Execute operational plans for CPCH stewardship events including sourcing and booking vendors, developing site plans, and coordinating logistics with internal teams.
- Co-lead and execute Canuck Place’s participation as a partner charity in the BMO Vancouver Marathon RUN4HOPE including recruiting and coordinating volunteers.
- Assist with event sponsorship administration, data tracking, and delivery of sponsor benefits.
- Work closely with the Donor Services team to ensure accuracy and quality in donor database management.
- Represent Canuck Place in a professional and respectful manner when liaising with stakeholders and at committee meetings and events.
- Contribute to CPCH’s success by assisting with other projects and tasks as assigned.

**EDUCATION AND EXPERIENCE**
- 3+ years of experience in event coordination or fundraising, preferably in a non-profit organization; or an equivalent combination of education and experience.
- Demonstrated ability to prioritize and coordinate effective, efficient, and dedicated work plans in a dynamic environment.
- Strong written and verbal communication skills.
- Exceptional technical skills using Microsoft Office Suite (with focus on Outlook and Excel).
- Experience working on silent auction solicitation, processing, and execution preferred.
- Familiarity with Givergy, Raiser’s Edge, Trello, WordPress and/or Adobe InDesign considered an asset.
- Clear and valid BC driver’s license and access to a vehicle.

**QUALIFICATIONS**

**What you bring to the role**:

- You have the passion and ability to achieve excellent results in a fast-paced, high-pressure environment
- You are proactive, and utilize forward-thinking skills to manage projects and prioritize effectively
- You have high integrity and take pride in representing yourself and the organization professionally at all times
- You love learning new software platforms and tackle proficiency quickly
- You recognize the value in the fine details of a project and take pride in accurate data input
- You are a pro at reviewing data for deficiencies or errors, correcting any incompatibilities, and checking output
- You are resourceful and creative, which allows you to face both challenges and opportunities with balance, good judgment, and objectivity
- You thrive when collaborating on a team and are equally as comfortable taking initiative independently
- You are flexible and enjoying wearing many hats to support a high-performing team and meaningful work.

**You have**:

- High integrity; creativity; balance, good judgment and objectivity; high vision and conceptual capabilities; consultative, facilitate and collaborative; sense of humor.
- Excellent time management skills.
- Demonstrates flexibility that allows you to work with high energy, creative people.
- Able to thrive and effectively manage priorities in a changing, ambiguous environment.

**Please note**:

- Evidence of Health Canada approved vaccinations must be provided prior to your first day of work.
- Flexibility is necessary, as this position may require occasional weekend and evening work and travel within and outside the Lower Mainland.

**RECRUITMENT PROCESS**

**APPLICATION PROCESS

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