Administrative Assistant

4 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Administrative Assistant

**Department/Unit**
- Dental Hygiene

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S068-24

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $26.71 - $33.81 per hour ($45,133 - $57,139 per annum, 32.5 hours per week)

**Classification**
- C6

**Provisional Statement**

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Faculty of Dentistry is home to nationally and internationally recognized faculty who perform world-class research while providing outstanding oral health education. Reporting to the Director, School of Dental Hygiene, the Administrative Assistant is responsible for a wide variety of responsibilities including coordinating day-to-day office operations and acting as the principal resource person for the unit.

**Key Responsibilities**
- Manage and monitor an accounting system for the School of Dental Hygiene to track and record all payroll and non-salary expenses and any revenue, and follow up on discrepancies.
- Responsible for communication, technology, effective daily functioning procedures of business machines, processing of purchase orders for payment upon receipt of goods, pickup and delivery of mail.
- Organize various academic activities and committee meetings for the School, such as continuing education/workshops and assist the Director in standard administrative matters.
- Act as resource person for first, second and baccalaureate dental hygiene students. Act in a liaison capacity frequently with external and internal students, alumni and faculty.
- Maintain first, second and baccalaureate student files and monitor student academic progress records as needed. Invigilate exams for both Dental Hygiene and Dentistry students and coordinate the accreditation process for Dental Hygiene.
- Format, edit and prepare various types of correspondence, reports, schedules, manuals, exams, taking minutes of meetings, agendas, notices and recruitments/promotional materials.

**Note**
Due to operational requirements, the successful applicant is required to work in-person on campus.

**Required Qualifications**
- Business/Office Administration diploma with a minimum of three years’ experience in a related role (or equivalent combination of education and experience).
- Strong attention to detail and a high level of organizational skills.
- Proficiency in Excel and Word.
- Must be able to manage and organize workload, multi-task and meet a variety of deadlines.
- Excellent interpersonal and communication (verbal & written) and customer service skills with the ability to work in a team environment.

**Assets**
- Experience with financial management.

**Job Competencies**
Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 02/26/2024

**Close Date**
- 03/11/2024

**Open Until Filled**
- No

**Special Instructions to Applicant

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:142539 **Department/Program**:CCFV, Research Services **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for one year x 2 position(s) **Start Date**: ASAP **Union Status**: Research, Management/Non Union Bargaining Unit **Compensation**: As Per Health Centre Scale **Closing...

  • Administrative Assistant

    1 month ago

    Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** - Under the general direction of the Manager, Ferry Operations the Administrative Assistant in Ferry Operations is responsible for providing senior confidential administrative services to the Manager, Ferry Operations. This position also provides services and coordination support to the entire Ferry division (including functional areas of...

  • Administrative Assistant

    7 days ago

    Halifax, Canada Acuity Counselling and Therapy Services Inc. Full time

    **Administrative Assistant** Acuity Counselling and Therapy Services is a multidisciplinary practice with a fast paced environment that is committed to providing timely mental health services to clients in need. We are looking to hire an Administrative Assistant to assist in running the front desk area at our clinic. **Key Responsibilities**: - Answer and...

  • Administrative Assistant

    1 month ago

    Halifax, Canada Hearing and Speech Nova Scotia Full time

    **Hearing and Speech Nova Scotia** **Administrative Assistant (AA0124)** **Permanent, Full Time** **Non-Union Position** **Halifax, NS** **Start Date: ASAP** **End Date: N/A** **About Hearing & Speech Nova Scotia**: Hearing and Speech Nova Scotia (HSNS), established under the N.S. Society’s Act in 1963 provides audiology services to Nova Scotians of all...

  • Administrative Assistant

    3 days ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Assistant **Department/Unit** - Faculty of Management - General **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S150-24 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment...

  • Administrative Assistant

    1 week ago

    Halifax, Canada McDonnell Group, Inc. Full time

    MACDONNELL is looking for a junior to intermediate Administrative Assistant to support the daily duties of office administration along with administrative support for the national and international conferences and training programs.Details of the position are outlined below. Skill Requirements: Experience in administration and a fast paced office...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada The Armour Group Limited Full time

    The Armour Group Limited is one of the leading construction, development and real estate investment companies in Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues a proud history of creating a sense of place in Nova Scotia - carefully designing, developing, constructing and operating some of the regions most iconic...

  • Administrative Assistant

    1 month ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Assistant **Department/Unit** - Animal Science and Aquaculture **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S281-23 **Employee Group** - NSGEU Local 77 **Position Type** - Term **Duration of Contract (if applicable)** - One (1) year **Employment...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada Souls Harbour Rescue Mission Full time

    Are you the kind of person who thrives on precision and organization? Do you revel in the satisfaction of perfectly aligned pencils and flawlessly formatted documents? Do you type at a good speed while maintaining accuracy? Are you good at to do lists and maintaining calendars and appointments for multiple people and groups? If you're eager to dive into the...

  • Administrative Assistant

    6 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment? Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia. This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2

  • Administrative Assistant

    1 month ago

    Halifax, Canada LifeWorks Full time

    Build a meaningful career At LifeWorks, we offer more than career opportunities, we provide career opportunities to make meaningful contributions to people’s lives. The extraordinary expertise of a more than 7,000-strong workforce is harnessed to support the employees and families of the organizations we serve. Our innovative programs have a lasting...

  • Administrative Assistant

    7 days ago

    Halifax, Canada The Diocese of Nova Scotia & Prince Edward Island Full time

    ADMINISTRATIVE ASSISTANT - _The Diocese of Nova Scotia & Prince Edward Island_ The Diocese of Nova Scotia and Prince Edward Island is part of the Anglican Church of Canada and is made up of Anglican parishes in communities throughout Nova Scotia and Prince Edward Island. Many parishes have congregations in multiple communities, both urban and rural. All of...

  • Administrative Assistant

    7 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment?Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia.This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July.A day in the life:Preparing and...

  • Administrative Assistant

    4 days ago

    Halifax, Canada EightSix Network Inc Full time

    Are you looking to gain additional administrative experience within a professional environment?Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia.This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July.A day in the life:Preparing and...

  • Administrative Assistant

    1 week ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment? Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia. This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July. A day in the...

  • Administrative Assistant

    1 week ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment? Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia. This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July. A day in the...

  • Administrative Assistant/bookkeeper

    7 days ago

    Halifax, Canada CEED - Centre for Entrepreneurship Education & Development Incorporated Full time

    **Job Title: Administrative Assistant/Bookkeeper** Reporting to the Senior Manager, Finance & Administration, the Administrative Assistant/Bookkeeper will be responsible for providing day-to-day administrative duties, weekly/monthly bookkeeping and providing administrative support to the team. This individual will have excellent organizational and...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada MacKay-Lyons Sweetapple Architects Limited Full time

    MacKay-Lyons Sweetapple Architects is a well-established architecture firm based in Halifax. We are growing (with new offices in Lunenburg and in the US) and are seeking a permanent Administrative Assistant. Administrative duties may include: - Reception (greeting visitors, answering calls, opening mail, preparing for meetings) - Travel arrangements...

  • Administrative Assistant

    1 week ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment?Agilus is recruiting for anAdministrative Assistantin the education sector in Halifax, Nova Scotia.This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July.A day in the life:Preparing and...

  • Bookkeeper/administrative Assistant

    1 month ago

    Halifax, Canada Centre for Entrepreneurship Education & Development Full time

    Reporting to the Senior Manager, Finance & Administration, the Bookkeeper/Administrative Assistant will be responsible for providing day-to-day administrative duties, weekly/monthly bookkeeping and providing administrative support to the team. This individual will have excellent organizational and time-management skills, be a self-starter, and have...