Payroll Coordinator

3 months ago

Vancouver, Canada Great Canadian Railtour Company Ltd Full time

Purpose

The Payroll Coordinator reports to the Director, Total Rewards and People Analytics.

The Payroll Coordinator works closely and collaboratively with other members of the People and Culture, Finance and Operations teams in gathering and reviewing the payroll information. This role assists the payroll team in preparation and processing of accurate payroll for all salary, hourly, permanent, and seasonal team members in Canada and US within established deadlines, following Federal requirements and Rocky Mountaineer policies. The Payroll Coordinator ensures team members are consistently paid accurately and on time, setting up processes and creating efficiencies through audit, technology, and communication.

Key Areas of Accountability

Full Cycle Payroll
- Timely preparation and processing of biweekly Canada and US payrolls, including tracking and administering employee changes (i.e. salary, promotion, departure, benefit deduction changes) in accordance with the payroll schedules, government regulations, policies and procedures
- Prepare ROEs, reports and administer related remittances related to payroll, benefits, garnishments, and accruals in accordance with legislative requirements
- Ensure salaries and employee benefit deductions are charged to the appropriate assigned budget/account codes
- Ensure time sheets, forms and reports are accurate and complete. Provide support to departmental timekeepers as required
- Monitor the Payroll Inbox and respond to payroll queries from team members and external parties
- Ensure monthly payroll transactions are accurately reflected in appropriate balance sheet general ledger accounts
- Supports the year-end audit process, which includes liaising with external auditors
- Ensure the payroll supporting documents, such as employment and termination letters, are maintained in the respective payroll folders for each entity
- Continuously contribute and maintain payroll workflows efficiencies and SOPs

**Qualifications**:
Education, Certification, Licenses
- Payroll Compliance Professional designation from CPI or working towards is preferred
- General understanding of human resources practices

Experience
- 2 years’ experience in handling full payroll cycle in a mid-size organization (approximately 250 employees) is an asset
- Experience with payroll systems and HRIS required, experience with UKG Pro is an asset
- Experience in benefit administration and reconciliation is an asset
- Journal Entries and Account Reconciliation experience is an asset

**Skills**:

- Demonstrate knowledge of payroll legislation and employment laws
- Intermediate knowledge of Microsoft Excel (e.g., pivot tables, vlookup, and basic formulas)
- Good interpersonal and communication skills
- Good organizational and time management skills

Attributes
- Pay attention to detail and understand the importance of accuracy
- Resourceful with a “can do” attitude, approachable and self-motivated
- Strong customer focus for internal and external customers
- Earns trust and respect through consistent honesty and professionalism in all interactions
- Must be a team player - committed to achieve goals and deliverables
- Maintain confidentiality with diplomacy

Work Environment
- Vancouver-based; hybrid role

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