Manager, Indirect Spend

7 months ago


Burlington, Canada Eaton Full time

Eaton’s ES AMER Sector division is currently seeking a** Manager, Indirect Spend **based out of our **Burlington, ON** location. (**Hybrid**)

No relocation is being offered for this role.

**What you’ll do**:
The **Manager, Indirect Spend** will provide functional and financial service support for a number of facilities and indirect supply chain activities for all Eaton Divisions in Canada in a multi-ledger, multi-legal entity environment. These services include management of various programs including facilities, fleet, mobile communications, travel, office equipment, office supplies, Worker's Compensation, and other Professional Services and Indirect Supply Chain programs, such as travel, office supplies, etc.

**In this function, you will**:

- ** Fleet **(approx. 25%): Develop a Fleet Selector program for Canada and obtain approval from Senior Leadership. Establish and maintain Canadian Fleet policy (consistent with USA policy). Provide direction to Eaton Fleet Management company (ARI) regarding fleet policy and approval parameters for maintenance and fuel purchases. Coordinate re-assignment of vehicles. Implement Eaton initiatives regarding greening the fleet and movement to Electric Vehicles. Implement Eaton initiatives regarding fleet health & safety, and the use of telematics. Procure vehicles for new hires or Service techs if the current vehicle is out of service due to mechanical failure. Ensure insurance renewals are issued. Manage toll payments and traffic violations. Provide guidance to drivers involved in traffic accidents. Manage the sale of vehicles to Eaton employees. Process monthly the ARI invoice for payment. Manage divestitures by Eaton or set-up of any acquisitions by Eaton. Review annual calculations of taxable benefits and identify unusual amounts. Correct if required. Provide a summary of adjustments to Payroll for T4 and Releve. Review personal use reimbursement amounts and with finance approval update policy and implement changes. Manage the relationship between Eaton Canada and OEM for fleet vehicles.
- ** Mobile Communications **(5%): Participate in RFQ for service providers and evaluate proposals. Manage mobile communications program with 3rd party providers. Provide guidance for new hires, or employees leaving Eaton Canada. Manage voice and data roaming plans for users traveling outside of Canada or the USA. Ensure monthly invoice from Rogers and Bell Mobility is sent for payment (CASS) and charges journalized to each ledger and cost center. Manage split-off of any divestitures by Eaton or set-up of any acquisitions by Eaton (applies to fleet, offices, phones, etc)
- ** Travel**: Implement Eaton initiatives in Canada. Eg Hertz Car rental, Preferred Hotel programs, Identify Eaton Canadian preferred hotels. Pay BCD quarterly invoice for Travel services. Work with BCD and Eaton Travel Supply Chain Manager to resolve issues Canadian employees encounter.

**In addition to**:

- **Office Equipment**: Procure facility requirements for printers and Multi-Function Devices using Ricoh as Eaton’s preferred vendor and Merrimak Eaton’s preferred leasing company for this type of equipment. Authorize replacements. Resolve equipment issues with Ricoh. Re-allocate equipment to different facilities if required. Pay monthly Ricoh invoice for service and Merrimak invoice for the lease. Journal entry to charge each ledger/cost center. For non-Eaton IT sourced, acquire, and install phone systems (Primus). Manage and administrate Primus user accounts. Train other Primus administrators. Manage Primus service agreement. Pay Primus invoices monthly and journalize charges to each ledger and cost center. Manage On-Hold music for Primus phone system with Pleasehold Canada. Pay annual service fees. For non-Eaton Security systems, acquire and install access control, intrusion, and fire monitoring systems (Chubb). Manage Chubb service agreements. Pay Chubb invoices. Manage alarm response agreement with Securitas. Pay monthly Securitas invoice.
- ** Other Professional Services**: Authorize leasing of factory equipment ie forklifts or other equipment. Create a lease request and send-to-Lease Accelerator. Authorize Lease Accelerator to create a lease and award to Somerset. Pay the monthly Somerset invoice. Manage Office Supplies program with Eaton Supply Chain Manager, Staples, and Guy Brown. Manage Records storage program with Eaton Supply Chain Manager and Iron Mountain. Manager Records storage program with Exclusive Services (Hamilton). Manage Staples Furniture program. Coordinate the design or redesign of office furniture layout, procure furniture, and coordinate installation. Manage Design Services with Comley-van Brussel Design. Manage Confidential Document shredding services. Manage Office Refreshment Services provider.
- ** Indirect Supply Chain Programs**: Implement Eaton standard procurement programs for various indirect supplies. Provide Canadian input to Eaton global programs. Eg. Merchandi


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