Associate Registrar

3 weeks ago

Toronto, Canada Institut Trebas Institute Full time

**Job Title**:Associate Registrar, Policies & Operations

**Job Type**:Full-time

**Job Location**:Fleming College Toronto

***

**Primary Purpose**

Fleming College Toronto is a public college-private partnership between Fleming College (FC) and Trebas Institute, with academic delivery and student support services managed by Global University Systems (GUS) Canada. Fleming College Toronto and Trebas Institute are part of the GUS Canada network of higher education institutions.

Trebas Institute, established in 1979, is a private vocational school with campuses in Montreal and Toronto and offers a broad range of programs in audio, film and television, business and technology as well as music, event and entertainment management. Our mission is to provide high-quality and accessible education and support services to maximize our students’ success and learning experience. We strive to achieve this mission through a commitment to excellence, innovation, interdisciplinary collaboration, as well as inclusiveness, and diversity.

The Associate Registrar will be responsible for overseeing the policies and procedures involves managing and overseeing the development, implementation, and maintenance of policies and procedures related to student registration, academic records, and related areas. Reporting to the Director, Retention and Records, and Director of Student Finance and Enrolment Services, the incumbent will ensure compliance with all relevant regulations and guidelines and develop and implement new policies as needed.

**Key Responsibilities**:

- Oversee the day-to-day operations of the Registrar's Office.
- Develop, implement, and enforce policies and procedures related to the Registrar's Office, ensuring compliance with all relevant regulations and guidelines.
- Manage the Registrar's Office budget, ensuring that resources are allocated effectively and efficiently.
- Provide guidance and support to staff in the Registrar's Office, including hiring, training, and performance management if needed.
- Monitor compliance with policies and procedures and recommend revisions as necessary to ensure effective and efficient operations.
- Develop and maintain a comprehensive understanding of federal and state regulations related to student registration, academic records, and related areas.
- Participate in the development and implementation of technology solutions to support student registration, academic records, and related areas.
- Ensure accurate and timely reporting of student data to internal and external stakeholders.
- Participate in the development and delivery of training programs related to policies and procedures for staff, faculty, and students.
- Represent the institution on policy and procedure matters related to student registration, academic records, and related areas to external stakeholders.
- Collaborate with other departments within the College to ensure that the Registrar's Office is aligned with the College's strategic goals and objectives.
- Serve as a liaison between the Registrar's Office and other College departments, as well as external stakeholders such as government agencies and accrediting bodies.
- Monitor and report on key performance indicators related to the Registrar's Office, identifying areas for improvement, and working closely with Directors to develop plans to address them.
- Perform other duties as assigned.

**Qualifications**:

- Bachelor's degree in a related field, such as education, business administration, or public administration.
- Minimum of 5 years of experience in a Registrar's Office or related field.
- Strong understanding of academic policies and procedures, as well as relevant regulations and guidelines.
- Excellent analytical, organizational, and interpersonal skills.
- Demonstrated ability to manage staff, budgets, and projects effectively.
- Strong communication skills, both oral and written.
- Ability to work independently and as part of a team in a fast-paced environment.
- Experience with student information systems, such as Banner or PeopleSoft, is an asset.
- Familiarity with Canadian higher education system and regulations is preferred.

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