Student Systems Analyst

7 months ago

Toronto, Canada University Health Network Full time

**Job Posting: #928866**
**Position**:Student Systems Analyst**
**Department**: Registrar's Office
**Status**: Contract Full-Time (11 months)
**Site**: The Michener Institute
**Salary**: $34.03- $42.54 per hour
**Hours**:35 hours per week

The Michener Institute is Canada’s only post-secondary institution devoted exclusively to the applied health sciences professions. In January 2016 the Michener Institute integrated with University Health Network and has become the Michener Institute of Education at UHN. Offering full-time, part-time and continuing education programs, The Michener Institute is committed to providing its students with Best Experience, Best Education. Through an innovative healthcare curriculum and an engaging learning environment, The Michener Institute prepares learners to become competent and highly skilled allied health professionals.

**Position Summary**:
Working in the Registrar’s Office, this role is the senior functional systems officer assuming a lead role in parameter and data set-up and coordinates departmental projects, making decisions and recommendations to ensure achievement of functional system goals. The Student Systems Officer is responsible for the development and implementation of the testing protocols for the Student Information System and its associated services; develops and maintains inventory of Student Information System (SIS) coding requirements, operational procedures and data reports aligned with the policies and procedures of the Registrar’s Office; works closely with the Information Management Office with planned upgrades to various systems such as but not limited to PowerCampus and InfoSilem Enterprise. This role is responsible for developing and delivery of training for SIS and other associated systems used within the Registrar’s Office.

**Duties**:

- Conducts regular audits of data in the Student Information System and its associated services to ensure coding meets the Registrar’s Office and the Ministry of Colleges and Universities’ standards for data integrity; identifies gaps/risks to the systems; and takes initiative to identify operational or development challenges and opportunities and makes recommendations for systems’ improvement.
- Acts as the lead in providing training and problem-solving to all Michener Institute’s staff members for systems issues, development of systems’ solution and escalates issues to the Associate Registrar (Enrolment Management and Systems) and the Registrar.
- Acts as the lead in providing expertise in the management and clean-up of multiple student records in the Student Information System and its associated services. Reviews suspected multiple records and makes decisions on merging/purging such records. Escalates to the Associate Registrar (Enrolment Management and Systems) records which cannot be merged/purged.
- Responsible for set-up of new courses and maintenance of the course catalog in the Student Information System. Escalates any systems-related impact of curriculum changes on students’ records to the Associate Registrar and/or Registrar.
- Recommends business process improvements focusing on efficiencies and increased productivity by analyzing existing services. In consultation with the Associate Registrar (Enrolment Management and Systems), designs and/or re-engineers reports in the Registrar’s Office and the broader Michener Community. Develops relevant documentations including procedures associated with process/system improvements.
- Acts as the lead in the set-up of InfoSilem Enterprise System. Provides expertise in the management and creation of scheduling parameters and constraints for simulation and/or academic scheduling purposes; when required, assists in the integration of Student Information System and Scheduling processes for data validations and to ensure system concordance.

**Other Duties include**:

- Special projects as assigned by the Associate registrar (Enrolment Management and Systems) and/or Registrar.

**Position Qualifications**:

- Minimum education requirement of Bachelor’s degree. Educational background in computer science, business and/or data analytics a strong asset.
- Minimum of 5 years of experience working in a post-secondary environment with 2 to 3 years of direct experience working in student information system and business process improvements OR an equivalent combination of education and experience. Direct experience with PowerCampus and Enterprise scheduling systems (InfoSilem) a strong asset.
- Project management experience and knowledge of relational databases desirable but not required.
- Strong systems thinking skills and the ability to anticipate challenges/problems and to make decisions as needed and to escalate when warranted; ability to synthesize large amounts of data is required.
- Strong collaboration skills with the ability to lead projects and work effectively with external vendors (such as Ellucian, InfoSilem)
- Excellent communication a

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