Assistant Registrar, Registration

6 days ago

Toronto, Canada University of Toronto Full time

**Date Posted**:06/21/2024
**Req ID**: 38165
**Faculty/Division**: Temerty Faculty of Medicine
**Department**: Office of the Associate Dean, MD Program
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00051650

**Description**:
**About us**:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

**Your opportunity**:
The MD Program trains the next generation of doctors by delivering a comprehensive learning experience to our students. We have been at the forefront of medical education innovation and scholarship, as well as life-changing health research and innovation, since we were established in 1843. Thanks to the contributions made by our faculty and staff, we are consistently recognized as the top medical school in Canada, and among the best in the world.

As the Assistant Registrar, Registration & Student Success, you will be responsible for coordinating and supporting medical students’ registration and progress in the academic program. Reporting to the Director, Enrolment Services & Faculty Registrar, you will work collaboratively with the MD Program’s Faculty Lead, Academic Support, curriculum staff and Academic Directors to monitor, identify, and advise medical students who are academically at-risk. You will ensure that medical students who are academically at-risk will receive adequate support and resources to successfully complete their degree. Additionally, you will support a range of registrarial and administrative duties including, but not limited to, preparing reports, planning registration and enrolment activities, maintaining student records, and planning and executing the MD Program’s Pre-convocation and Convocation ceremonies

**Your responsibilities will include**:

- Advising students on program, course, and registration requirements by probing and providing a range of options and possible consequences
- Informing students of their academic standing in relation to their compliance with the MD program’s unique registration requirements
- Providing proactive support to individuals in distress and making referrals to specific University services
- Identifying changes to student records that affect their academic standing and correcting status as required across various student information systems used in the medical school
- Supporting operational needs and service delivery requirements, including supporting students’ access (entry fob) and locker requests
- Analyzing processes and recommending changes for more efficient coordination of registrarial services
- Advising MD program, departmental, and academy contacts on the interpretation of MD Program policies, rules and regulations
- Producing complex statistical information to support enrollment planning and directing the activities of a single ongoing staff-appointed employee

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience
- Minimum four years of progressive related experience in a student services/ academic environment
- Experience advising academically at-riskstudents and providing strategies for improving academic performance
- Demonstrated experience assessing student academic records
- Experience working with diverse communities and student groups
- Experience creating and/or editing original, published content and materials
- Demonstrated experience analyzing data, producing statistical reports and working with data visualization tools
- Experience coordinating events
- Advanced proficiency with MS Office Suite, web conferencing platforms (i.e. zoom) and survey tools
- Demonstrated experience working with ROSI and production requests
- In depth knowledge and understanding of student registration and enrolment processes
- Strong student service orientation
- Excellent project management skills, accuracy and attention to detail, and ability to communicate effectively with internal and external stakeholders
- Proven relationship management, teamwork, and organization skills
- Ability toexercise good judgment, discretion, and tact and maintain a strict standard of confidentiality
- Ability to work occasional evenings

**Assets (Nonessential)**:

- Knowledge of the MD Program, academy andcampus structures, policies and procedures, resources and student demographics
- Understanding of medical education and CaRMS/ERAS processes
- Experience supervising staff
- Familiarity with Elentra, Mailchimp, Qualtrics, Quercus, and MedSI

**To be successful in this role you will be**:

- Approachable
- Articulate
- Organized
- Proactive
- Problem solver
- Tactful
- Team player

**This is a term role until July 2025.**

**Closing Date**: 07/03/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term

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