Manager, Ministerial Correspondence

3 months ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 63063
Ministry: Treasury Board & Finance
Location: EDMONTON
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Ongoing
Scope: Open Competition
Closing Date: October 7, 2024
Classification: Manager Zone 2

**Salary**: $3,241.74 to $4,362.44/ bi-weekly. ($84,609 - $113,859 / year)

TBF’s Ministerial Correspondence Unit (MCU), as a branch of the Deputy Minister’s Office, is responsible for handling (assigning, editing, reviewing) and coordinating ministerial briefing notes, cabinet reports, appointment packages, Ministerial Orders, responses to correspondence received by the Minister and the Deputy Minister of TBF, as well as requests for information from other ministries, and questions from the public through web submissions. The MCU works closely with the Deputy Minister’s Office, the Minister’s Office, program areas, cross-ministry Ministerial Correspondence Units/Executive Correspondence Units and the Premier’s Correspondence Unit to deliver timely, accurate and high quality responses.

**Role Responsibilities**:

- Are you an accomplished communicator with a passion for accurate, elegant communication? If you have a strong track record in leading teams, ensuring quality correspondence, collaborating with diverse stakeholders, and providing training in writing for government, consider the role of MCU Manager within the Ministry of Treasury Board and Finance.

As the MCU Manager, you will lead a critical aspect of the department’s communication strategy, ensuring the seamless exchange of information between the Ministry and its stakeholders. Your responsibilities will encompass the oversight and management of MCU, directly contributing to the accurate and timely communication of government strategies and policies. Your role will involve collaborating with various internal and external entities, overseeing correspondence quality, and fostering relationships to maintain a consistent and effective flow of communication.

The TBF MCU’s management of timely communication and responses to urgent requests maintains the flow of vital work by the department, and this is considered an essential and integral role in the department.

The Key Responsibilities of the MCU Manager includes:

- **Lead MCU Operations**: Oversee and manage the MCU, ensuring accurate and timely communication, and an engaged staff constantly striving for excellence.
- **Quality Correspondence and briefing materials**: Ensure all correspondence and briefing materials align with established standards, including style, tone, and accuracy.
- **Collaboration Hub**: Collaborate closely with internal stakeholders, including Deputy Minister's Office, Minister's Office, Communications, Assistant Deputy Ministers’ Offices, other ministries, Records Management and FOIP, maintaining communication quality and alignment.
- **Content Excellence**: Manage the editing, processing, writing, and packaging of correspondence and various briefing materials, ensuring content accuracy and compliance with Ministry and government standards.
- **Complex Correspondence**: Provide well-researched and concise advice on intricate Action Requests (ARs), fostering relationships with divisions to ensure effective communication channels.
- **Strategic Insight**: Identify emerging trends and issues, informing decision-making and response strategies, and contributing to effective communication.
- **Performance Measurement**:Develop and implement performance measurement and evaluation systems, tracking results, and aligning with Ministry and government frameworks.
- **Public Perception**:Influence public perception of the Ministry through strategic communication, contributing to the overall success of Ministerial and Ministry initiatives.

As an MCU Manager, you will have a direct impact on the Ministry's public perception and contribute to the success of Alberta's budget and economic initiatives. Your proficiency in managing Ministerial correspondence, fostering relationships, and aligning communication with government objectives will play a pivotal role in both TBF’s daily responsibilities and overarching goals.

Please**APS Competencies**:

- Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

- **Agility**:Is able to quickly shift between priorities as circumstances evolve and change deadlines.
- **Drive for Results**:Anticipates where additional supports for various divisions may be required based on emerging issues.
- **Develop Self and Others**: Develops staff and as a key resource for divisions, help build teamwork and encourage shared best practices.
- **Build Collaborative Environments**: The MCU manager has

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