Admissions & Administrative Assistant - Toronto

5 months ago

Toronto, Canada triOS College Full time

**Job Title**: Admissions & Administrative Assistant

**Company**: triOS College

**Location**: Toronto Campus
- 425 Bloor Street E., Suite 200, Toronto, ON M4W 3R4

**Hours**: 12:00 pm - 9:00 pm, Monday to Friday

**Start Date**:Immediate**
**About Us**:
triOS College is a Canadian Registered Private Career College in Ontario. We strive to be the very best at what we do, both in the eyes of our students and coworkers. It is the dedication of our employees that has resulted in being recognized as one of Canada’s Best Managed Companies for 13 consecutive years. Our college was founded on familial values, and these have been retained for the last 32 years.

At triOS, we're not just looking for employees; we're seeking passionate individuals who want to join our mission to work collaboratively towards our common goal of preparing job-ready graduates. We're a dynamic, innovative, and fast-growing organization that thrives on pushing the boundaries of what's possible. If you're ready to share your expertise and ignite the spark in the minds of eager learners, this is the place for you

**Primary purpose**:
The main purpose of the Admissions & Administrative Assistant (AAA) is to be the indisputable manager of first impressions. The demands placed on this position require that the employee be very friendly, confident and organized. One of the major purposes of this position is to provide a point of contact for all persons who visit or contact triOS ensuring that everyone feels good about their first impression. A great first impression is the cornerstone to a successful Admissions process.

The AAA will support the vision, mission, and values of triOS College while contributing to a positive, supportive and student-focused team environment of respect, integrity, dedication and readiness; embracing diversity and fostering inclusion.

**What you’ll be doing**:

- Manage and direct incoming telephone calls.
- Greet all visitors to the campus.
- Carry out campus opening and/or closing procedures if required.
- Manage and maintain common areas (kitchen, lobby, meeting rooms, etc.).
- Provide support to Campus Director, Program Administrator, Education Consultants, Employment Specialists and Financial Aid Officers.
- Communicate with Education Consultant, Financial Aid Offer and Student Services teams to ensure students are ready to start classes as scheduled.
- Provide administrative support to support daily campus operations.
- Manage parking in the campus (where applicable), by collecting monthly fees, updating the spreadsheet and ensuring parking properly managed within the campus.
- Monitor entrance testing for potential students and record results.
- Handle payments for new clients and students.
- Updates files/records/checklists related to the admissions process.
- Follow up with all students to collect admissions requirements and upload in the system.
- Responsible for All Entrance Requirements Met checklist items.
- Manage and maintain stationary levels and consumables.
- Make calls to absent students on a daily basis as per the attendance policies and procedures.
- The duties and responsibilities listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the role expectations if the work is similar, related, or a logical assignment to the position

**What you bring to the position**:

- Minimum college diploma from a business-related program.
- Minimum of one (1) year experience in a related occupation.
- 1-2 years of proven success in customer service is required.
- Computer literacy with MS Office (Word, Excel, Access, PowerPoint & Outlook).
- Experience with Contact Management Software.
- Knowledge of integrated telephone systems.
- Excellent communication skills.

**Why You Should Join Us**:
**Exciting Challenges**: You'll be at the forefront of admissions and administrative innovation, tackling exciting challenges that will keep you engaged and motivated.

**Growth Opportunities**: We believe in investing in our talent. You'll have access to continuous learning and development opportunities to advance your career.

**Collaborative Team**: You'll be working alongside a group of passionate, like-minded professionals who are as excited about their work as you are.

**Rewards and Benefits**: Competitive salary, generous benefits package, group RRSP match and more

**How to Apply**:

- We are committed to building an intentionally inclusive environment that engages, supports, and empowers diversity and belonging in the workplace and communities we serve. _
- _
- Applicants with disabilities may notify us of any reasonable accommodations needed to support your participation in the recruitment process._
- We thank all applicants for their interest, however, only those selected for an interview will be contacted._

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