Program Assistant, Business

2 weeks ago

Halifax, Canada ISANS Full time

**INTERNAL & EXTERNAL JOB POSTING**

**________________________________________**

**Program Assistant, Business & Workforce Integration**

**Short-term contract to mid-July 2024**

ISANS is seeking a full-time **Program Assistant, Business & Workforce Integration** to support the effective and efficient administration of team programs, services, and activities by providing program support to the team manager, team supervisor and team employees. Reporting to the Supervisor & Manager, Business & Workforce Integration, this position will be responsible for:
**Duties and Responsibilities**:

- Working with the team to create and maintain administrative processes for organizing and compiling the information required for accurate and timely reporting and evaluation of team services and programs
- Recording, processing and storing documents in accordance with established procedures
- General administrative tasks including:

- Compiling data, reports, presentations, contact lists and other schedules
- Photocopying, scanning, distributing reports, brochures, etc.
- Overseeing and posting requests from team on social media platforms
- Providing administrative program assistance with organization and booking of workshops, classes, seminars, events, field trips, PD/in-service days, team meetings; including registration of participants, refreshments, venue selection, transportation, and set-up
- Providing clients and other business service providers with information on workshops, seminars, training and networking events and confirming attendance
- Preparing binders, booklets, handouts, digital materials for workshops, seminars and other events
- Handling petty cash as required
- Compiling and summarizing program evaluations
- Coordinating office and general supplies for the team and program events
- Taking minutes of meetings as required
- Providing backup support to ISANS reception staff

**General responsibilities**:

- Provide information as required for internal/external reports, proposals, grants etc.
- Review and adhere to ISANS workplace health and safety policies; safety is everyone’s responsibility
- Record all relevant employer and client information on databases in a consistent and timely manner as appropriate to the position
- Participating fully in regular staff meetings, team meetings, training and development
- Attending and providing support at ISANS events
- Flexibility - ability to work some evenings and weekends as required
- Performing other duties as required

**Education**:

- Administrative Assistant certificate/diploma
- Equivalent combination of education and experience will be accepted

**Experience**:

- 2 years experience in a similar position
- Experience working in a cross-cultural environment; experience delivering direct service to immigrants preferred
- Experience with computer programs and databases; data input, queries, generating/developing reports and spreadsheets
- Experience using social media platforms

**Skills**:

- Strong written and verbal English communication skills
- Ability to work independently and as part of a team
- Strong time management and organization skills
- General knowledge of social media platforms
- Additional languages an asset

**ISANS Core Competencies**

**Cultural Competency; Equity, Diversity & Inclusion**
- Embracing the value that different perspectives and cultures bring to an organization

**Collaboration**
- Working collaboratively with others across the organization to achieve shared objectives

**Continuous Learning**
- Continually seeking new knowledge and skills, as well as developing existing capabilities

**Innovative Thinking**
- Introducing new ways of looking at problems and developing useful ideas that are new, better, or unique

**Accountability**
- Holding self and others responsible and accountable to being transparent and principled in our approach and to meeting commitments

**Respect**
- Actively encouraging an environment of fairness, honesty and integrity for all

**Terms of Employment**:

- Short-term contract to July 17, 2024
- Full-time, 35 hours per week
- During the COVID-19 pandemic, your work location may be at ISANS’ office or at home. Work location will be determined by operational requirements, public health recommendations, and government requirements.

**Commencement Date**:ASAP

**Closing Date**:Monday September 4, 2023- 4pm

Only those eligible to work in Canada will be considered for this position.

**Job Types**: Full-time, Fixed term contract
Contract length: 11 months

**Salary**: $35,041.32-$39,093.33 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Halifax, NS B3L 4P1

Application deadline: 2023-09-04

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