Program Assistant

2 months ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Program Assistant

**Department/Unit**
- President's Office

**Research Project**
- Imhotep's Legacy Academy

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- GP36-23

**Employee Group**
- Grant-Paid

**Position Type**
- Term

**Duration of Contract (if applicable)**
- 2 years

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $36,400 per annum (35 hours per week)

**About the Organization**

**Imhotep’s Legacy Academy (**
**ILA**
**)** is a university-community partnership that seeks to improve the representation of African Canadians in science, technology, engineering, and math (STEM) studies and careers.
ILA’s
- _Engaging African Nova Scotian Youth in Agriculture and Community Food Security Project_, in partnership with the Office of African Nova Scotian Affairs, the African Canadian Services Branch, the Nova Scotia Department of Agriculture, and Perennia, creates opportunities for youth via community food growing projects in several African Nova Scotian communities, with a goal to increase agri-food employment opportunities and develop agricultural entrepreneurship skills.

**Job Summary**
- Reporting to the Provincial Program Coordinator, the Program Assistant is responsible for assisting office and program staff (the Engaging African Nova Scotian Youth in Agriculture and Community Food Security initiative and other projects) to ensure organizational effectiveness and efficiency.

**Key Responsibilities**
- Assist with planning and scheduling events and program activities.
- Maintain ILA’s mailing and contact databases.
- Procure materials required to restock science activity bins and kits; source and order office supplies/equipment.
- Prepare written materials including reports, PowerPoint presentations, meeting minutes/notes, and routine correspondence.
- Process invoices, cheque requisitions, journal entries, travel claims, deposit forms, purchase requisitions, payroll and benefits forms, and other staffing documents, ensuring that policies and procedures are strictly adhered to for the organization.
- Other related duties, as required.

**Note**
Due to operational requirements, the successful applicant is required to work in person on campus.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Required Qualifications**
- Diploma in a Business or Science related field with two (2) years of related experience.
- Strong organizational skills with the ability to multi-task and manage projects or multiple program activities, and set priorities.
- Excellent verbal and written communication skills.
- A general understanding of accounting concepts, e.g., debits and credits, chart of accounts, etc.
- Ability to work independently as well as collaboratively as part of a team.

**Assets**
- Professional and service-oriented.
- Attention to detail and accuracy.
- Efficient, relationship builder.
- Results-oriented.
- Team player and reliable.

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a voluntary _
- RRSP_
- , health and dental plans and an employee and family assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 05/17/2023

**Close Date**
- 06/01/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

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