Program Assistant, Employment

2 weeks ago

Halifax, Canada ISANS Full time

**Program Assistant, Employment & Bridging**

**(Short-term contract to end March 2026)**

ISANS is seeking a part-time **Program Assistant, Employment & Bridging** to support the effective and efficient administration of team programs, services, and activities, by providing program support to the team manager and team employees. Reporting to the Manager, Employment & Bridging, this position is responsible for:

- Creating and maintaining administrative processes for organizing and compiling the information required for accurate and timely reporting and evaluation of team services and programs
- Recording, processing and storing documents in accordance with established procedures using computerized and manual processing systems
- General administrative tasks including:

- Compiling data, reports, presentations, team schedules on SharePoint, telephone lists and other schedules
- Answering telephone calls, relaying messages, handling queries
- Photocopying, faxing, scanning, distributing reports, brochures etc
- Providing administrative program assistance with organization and booking of workshops, classes, seminars, events, field trips, PD/in-service days, team meetings; including registration of participants, refreshments, venue selection, transportation and set-up
- Providing backup support to ISANS reception staff
- Provides first contact assistance to Employment and Bridging program’s clients; track client records and handle client follow up as needed including maintaining a wait list of clients for various programs
- Books safety training workshop dates
- Regularly identifies advertised job postings suitable for clients on the Youth Employability Project
- Tracks all interventions and outcomes of the Youth Employability Project
- Coordinates, compiles and organizes the development of reports for various funders (monthly/quarterly/annually)
- Queries, compiles and completes statistics for monthly reports for all funders (Office of Immigration, Employment Nova Scotia, IRCC)
- Opens new client files in LAMPSS and NewOrg
- Supports Manager, Employment and Bridging with regard to reporting and accountability requirements
- Ensures the accurate, comprehensive recording in Employment and Bridging/ISANS database of all relevant, services
- Handles electronic communications with clients regarding information sessions, educational, networking events or general inquires to accessing services
- Assists with creating and revision of presentations and printed materials for Employment & Bridging team
- Other responsibilities and duties as required

**Education**:

- Administrative Assistant certificate/diploma
- Equivalent combination of education and experience will be accepted

**Experience**:

- 2 years experience in a similar position
- Experience working in a cross-cultural environment; experience delivering direct service to immigrants preferred
- Experience with computer programs and databases; data input, queries, generating/developing reports, spreadsheets, presentation documents

**Skills**:

- Strong written and verbal English communication skills
- Ability to work independently and as part of a team
- Strong time management and organization skills
- Additional languages an asset

**ISANS Core Competencies**

**Cultural Competency; Equity, Diversity & Inclusion**
- Embracing the value that different perspectives and cultures bring to an organization

**Collaboration**
- Working collaboratively with others across the organization to achieve shared objectives

**Continuous Learning**
- Continually seeking new knowledge and skills, as well as developing existing capabilities

**Innovative Thinking**
- Introducing new ways of looking at problems and developing useful ideas that are new, better, or unique

**Accountability**
- Holding self and others responsible and accountable to being transparent and principled in our approach and to meeting commitments

**Respect**
- Actively encouraging an environment of fairness, honesty and integrity for all

**Terms of Employment**:

- Short-term contract to March 31, 2026 ( 21 months)
- Part-time 21 hours per week
- Hybrid work environment: work location will be determined by operational requirements, prioritizing ISANS mission and clients to determine the right balance of in-person and virtual work.

**Commencement Date**:ASAP

**Closing Date**:TuesdayMay 21, 2024 - 4 p.m.

Employee referrals are encouraged.

Only those eligible to work in Canada will be considered for this position.

**Job Types**: Part-time, Fixed term contract
Contract length: 21 months

Pay: $36,790.02-$40,128.92 per year

Expected hours: 21 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Halifax, NS

Application deadline: 2024-05-21

  • Facilitator: Employability

    7 days ago

    Halifax, Canada MetroWorks Employment Association Full time

    **About MetroWorks** Since 1978, MetroWorks has helped thousands of people overcome obstacles and realize their employment and educational goals. From its beginnings as a pioneer in community based economic development MetroWorks has continued to evolve and remain relevant to the needs of our community. **Options Work Activity Program** The mission of the...

  • Student Employment: Promotions Assistant

    1 week ago

    Halifax, Canada Parks Canada Full time

    Parks Canada - Mainland Nova Scotia Field Unit Halifax (Nova Scotia) SU-01 - Promotions Assistant $16.99 to $19.48 per hour (Salary to be determined at the time of the hire and is based on the current academic level of the student as well as experience) Experience Canada by joining the Parks Canada Agency! Parks Canada Web site **Closing date: 2 April 2023...

  • Employment Coach

    1 day ago

    Halifax, Canada Autism Nova Scotia Full time

    **UNDERSTANDING - ACCEPTANCE - INCLUSION - COURAGE** **About Autism Nova Scotia** Autism Nova Scotia is a national leader in providing social, educational, and employment supports for people on the Autism Spectrum/Autistic individuals, their families, caregivers, and professionals. Our vision is a society where people on the autism spectrum can live their...

  • Program Assistant

    7 days ago

    Halifax, Canada SuperNOVA at Dalhousie University Full time

    **Job Title **Program Assistant **Reports to Position** **Title **Executive Director **Faculty/ Department **SuperNOVA at Dalhousie University **FTE (based on 35 paid hr work week) **100% - 37.5 hours per week **Duration **August 1st, 2023-July 31st, 2024 **Date** **Created/Updated **May 26, 2023 **About SuperNOVA** SuperNOVA is a not for profit...

  • Employment Practitioner

    1 week ago

    Halifax, Canada Phoenix Youth Programs Full time

    **EMPLOYMENT PRACTITIONER - EMPLOYER ENGAGEMENT, PHOENIX LEARNING AND EMPLOYMENT CENTRE** **FULL-TIME, PERMANENT** **START DATE: JUNE 2024** Since 1987, Phoenix has been dedicated to supporting youth and contributing to a vibrant community. Phoenix’s thirteen locations in Halifax, N.S. provide a continuum of care for youth aged 11-24 and their families....

  • Employment Practitioner

    7 days ago

    Halifax, Canada Phoenix Youth Full time

    Posted on: May 23, 2024Job Location: - 6169 Quinpool Road, Halifax**EMPLOYMENT PRACTITIONER - EMPLOYER ENGAGEMENT, PHOENIX LEARNING AND EMPLOYMENT CENTRE** **FULL-TIME, PERMANENT** **START DATE: JUNE 202**4** Since 1987, Phoenix has been dedicated to supporting youth and contributing to a vibrant community. Phoenix’s thirteen locations in Halifax, N.S....

  • Educational Program Assistant

    1 month ago

    Halifax, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 298C8-CUP123A Position: Educational Program Assistant Location: West Bedford High School Department: Assignment: Educational Program Assistant Status: Permanent Percentage: 80% Start Date: Tuesday, August 01 2023 End Date: Posted: Tuesday, June 20 2023 12:00 PM Deadline: Friday, June 23 2023 12:00 PM **Details**: **HRCE offers**: -...

  • Educational Program Assistant

    1 month ago

    Halifax, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 258C1-CUP123C Position: Educational Program Assistant Location: Fairview Heights Elementary Department: Assignment: Educational Program Assistant Status: Permanent Percentage: 80% Start Date: Tuesday, August 01 2023 End Date: Posted: Tuesday, June 20 2023 12:00 PM Deadline: Friday, June 23 2023 12:00 PM **Details**: **HRCE...

  • Public Programs Assistant

    1 month ago

    Halifax, Canada Canadian Museum of Immigration at Pier 21 Full time

    The Canadian Museum of Immigration at Pier 21 continues its tradition of welcoming newcomers to Canada. The Welcome Home to Canada (WHTC) program is a six month employability program for new immigrants to Canada. If you are an unemployed or underemployed immigrant and facing barriers to meaningful employment this program may be an option for you. **Why...

  • Educational Program Assistant

    1 day ago

    Halifax, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 280C2-Aug2323IR1 Position: Educational Program Assistant Location: St. Joseph's-Alexander McKay Elementary Department: Assignment: Educational Program Assistant Status: Term Percentage: 80% Start Date: Friday, September 01 2023 End Date: Wednesday, July 31 2024 Posted: Wednesday, August 23 2023 12:00 PM Deadline: Monday, August 28 2023 12:00...

  • Educational Program Assistant

    5 days ago

    Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 105C5-May2424C Position: Educational Program Assistant Location: John MacNeil Elementary Department: Assignment: Educational Program Assistant Status: Permanent Percentage: 80% Start Date: Thursday, August End Date: Posted: Friday, May :00 PM Deadline: Wednesday, May :00 PM Details: Daily Start Time: 08:30 AM, Daily End Time: 02:36...

  • Educational Program Assistant

    5 days ago

    Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 103C5-May2424A Position: Educational Program Assistant Location: Harbour View Elementary Department: Assignment: Educational Program Assistant Status: Permanent Percentage: 80% Start Date: Thursday, August End Date: Posted: Friday, May :00 PM Deadline: Wednesday, May :00 PM Details: Daily Start Time: 08:45 AM, Daily End Time: 02:46...

  • Educational Program Assistant

    5 days ago

    Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 276C2-May2424D Position: Educational Program Assistant Location: Inglis Street Elementary Department: Assignment: Educational Program Assistant Status: Permanent Percentage: 100% Start Date: Thursday, August End Date: Posted: Friday, May :00 PM Deadline: Wednesday, May :00 PM Details: Daily Start Time: 08:00 AM, Daily End Time: 03:30...

  • Educational Program Assistant

    2 days ago

    Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 268C2-May2424C Position: Educational Program Assistant Location: St. Catherine's Elementary Department: Assignment: Educational Program Assistant Status: Permanent Percentage: 80% Start Date: Thursday, August End Date: Posted: Friday, May :00 PM Deadline: Wednesday, May :00 PM Details: Daily Start Time: 08:55 AM, Daily End Time:...

  • Educational Program Assistant

    5 days ago

    Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 122C3-May2424D Position: Educational Program Assistant Location: Ian Forsyth Elementary Department: Assignment: Educational Program Assistant Status: Permanent Percentage: 80% Start Date: Thursday, August End Date: Posted: Friday, May :00 PM Deadline: Wednesday, May :00 PM Details: Daily Start Time: 08:45 AM, Daily End Time: 02:51 PM...

  • Educational Program Assistant

    4 days ago

    Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 182C3-May2424N Position: Educational Program Assistant Location: Bedford South School Department: Assignment: Educational Program Assistant Status: Permanent Percentage: 100% Start Date: Thursday, August End Date: Posted: Friday, May :00 PM Deadline: Wednesday, May :00 PM Details: Daily Start Time: 08:00 AM, Daily End Time: 03:03 PM...

  • Educational Program Assistant

    5 days ago

    Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 184C3-May2424F Position: Educational Program Assistant Location: Hammonds Plains Consolidated Elementary Department: Assignment: Educational Program Assistant Status: Permanent Percentage: 100% Start Date: Thursday, August End Date: Posted: Friday, May :00 PM Deadline: Wednesday, May :00 PM Details: Daily Start Time: 08:00 AM, Daily...

  • Educational Program Assistant

    5 days ago

    Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 268C2-May2424B Position: Educational Program Assistant Location: St. Catherine's Elementary Department: Assignment: Educational Program Assistant Status: Permanent Percentage: 80% Start Date: Thursday, August End Date: Posted: Friday, May :00 PM Deadline: Wednesday, May :00 PM Details: Daily Start Time: 08:55 AM, Daily End Time:...

  • Educational Program Assistant

    5 days ago

    Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 122C3-May2424E Position: Educational Program Assistant Location: Ian Forsyth Elementary Department: Assignment: Educational Program Assistant Status: Permanent Percentage: 50% Start Date: Thursday, August End Date: Posted: Friday, May :00 PM Deadline: Wednesday, May :00 PM Details: Daily Start Time: 10:00 AM, Daily End Time: 01:30 PM...

  • Educational Program Assistant

    7 days ago

    Halifax, Nova Scotia, Canada Halifax Regional Centre for Education (HRCE) Full time

    Competition #: 207C5-May2424A Position: Educational Program Assistant Location: Sackville Heights Elementary Department: Assignment: Educational Program Assistant Status: Permanent Percentage: 80% Start Date: Thursday, August End Date: Posted: Friday, May :00 PM Deadline: Wednesday, May :00 PM Details: Daily Start Time: 08:30 AM, Daily End Time:...