Administrative Assistant

6 months ago


Edmonton, Canada Firefly Solar Inc. Full time

Job Title: Administrative Assistant

Job Summary:
**Responsibilities**:

- Provide administrative support to the sales team, including managing schedules, arranging meetings, and coordinating travel arrangements.
- Maintain and update customer databases and sales records.
- Handle incoming calls and correspondence, directing inquiries to the appropriate department or individual.
- Process sales orders, invoices, and other documentation accurately and in a timely manner.
- Collaborate with other departments, such as marketing and customer service, to ensure seamless communication and efficient workflow.
- Manage office supplies inventory and place orders as needed.
- Assist in organizing sales events, trade shows, and conferences.
- Support the onboarding process for new sales team members, including preparing materials and coordinating training sessions.
- Perform general office duties, such as filing, photocopying, and scanning documents.

Qualifications:

- High school diploma or equivalent; additional certification in office administration or related field is a plus.
- Proven experience in an administrative role, preferably in a sales environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Attention to detail and accuracy in data entry and record-keeping.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment.
- Positive attitude, proactive mindset, and willingness to take initiative.
- Ability to work both independently and as part of a team.

Join our team and be part of a collaborative and rewarding sales environment where your contributions make a real difference If you meet the qualifications and are eager to take on this exciting opportunity, we encourage you to apply.

**Salary**: $17.54-$23.54 per hour

Expected hours: 35 - 40 per week

**Benefits**:

- Casual dress
- Company events
- Flexible schedule
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 2 years (preferred)

Ability to Commute:

- Edmonton, AB T6E 5Y9 (required)

Work Location: In person



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